Summary
Date Posted: Tuesday, March 04 2025, Base Salary: Not Disclosed

JOB DETAILS:
About IDinsight
We amplify social impact by partnering with leaders to develop tailored solutions. Our mission is to use data and evidence to help leaders combat poverty worldwide.
IDinsight is a mission-driven global advisory, data analytics, and research organization that helps global development leaders maximize their social impact. We tailor a wide range of data and evidence tools, including randomized evaluations and machine learning, to help decision-makers design effective programs and rigorously test what works to support communities. We work with governments, multilateral agencies, foundations, and innovative non-profit organizations in Asia and Africa. Our work spans a wide range of sectors, including agriculture, education, health, governance, sanitation, financial inclusion, and other areas.
We have expertise in a variety of rigorous approaches and methodologies, which we tailor to each client depending on their needs and constraints. To achieve a positive social impact we:
• Support clients’ use of data and evidence for routine and major decision-making.
• Inform funding decisions – toward high-impact initiatives and away from less effective programs or approaches.
• Create and share tools, knowledge, and ideas that expand the use of data and evidence for social good.
Our diverse, growing team of roughly 180 outstanding colleagues operate in nearly two dozen countries around the world. Learn more about our mission and values at www.IDinsight.org.

About the Admin Lead
Responsibilities:
• Oversee general office administration and operations; supervise the caretaker, cleaning officers and administrative assistant as applicable
• Supervise, mentor, train, and coach administrative staff if any, and delegate assignments to ensure maximum productivity when applicable.
• Ensure the organization meets all local compliance requirements.
• Liaise, as needed, with the bank
• Track employment contract start and end dates for all necessary employees
• Lead all Zambia office immigration processes (for example, visas, employment permits, etc.)
• Purchase office supplies and equipment and maintain proper stock levels
• Manage petty cash for the office
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; manage all clerical functions.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurements.
• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Help manage office culture and morale; help new staff acclimate to life with IDinsight Zambia .
• Own relationships with vendors (for example, internet providers, landlords, etc.)
• Work with legal and finance teams in supporting compliance initiatives

Minimum Qualifications
Knowledge, skills, and abilities
• 3-5 years of relevant experience in administrative work, e.g., experience managing office operations and procedures, including correspondence with vendors, banks, and service providers.
• Bachelor’s degree in Business Administration, Human Resource, Management, or any other related field
• Knowledge and experience with the Zambia immigration processes
• Strong written and verbal communication skills in English
• Proficient in computer applications such as word processing, spreadsheets, database management, email, and utilization of the internet
• ZIHRM membership is preferred.
• Must have certificated qualifications by Zambia Qualifications Authority (ZAQA)

Behaviours and mindsets
• Highly organized, attentive to deadlines, and able to manage a high volume of work with efficiency and under minimal supervision
• Demonstrated ability to be a self-starter and fast learner; resourceful and resilient in the face of challenges
• Ability to interact and engage with employees from diverse backgrounds and maintain office culture and morale

Preferable qualifications
• Experience working in an administrative capacity in an international organization

Nuts and Bolts
Work Location:
This position will be based in Lusaka, Zambia.
Start dates:
We are looking for someone to start in mid-March. A 4.5 months commitment is required.
Compensation and benefits:
Compensation and benefits are commensurate with the qualifications and experiences IDinsight is hiring for, and competitive within the global development sector. We are especially proud of the people-focused benefits we offer including comprehensive international health insurance, including mental health coverage; paid vacation, sick and communication stipend .
Please note, as a non-profit, we are unable to provide compensation similar to leading private sector organizations.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36

Level of Education:

Job application procedure
• Please click the “Apply for this job online” button top right. The application will ask various questions in order for us to get to know you and requires a CV and cover letter (not more than 2 pages). The deadline for applications is Thursday, 6th March 2025. Please note, that only shortlisted candidates will be contacted and invited for an interview. IDinsight is an equal opportunity employer and strives to create a diverse and supportive workplace
• To apply for this job please visit internationalcareers-idinsight.icims.com.

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