Summary
Date Posted: Wednesday, November 13 2024, Base Salary: Not Disclosed

JOB DETAILS:
The North Western Provincial Health Office under the US President’s Emergency Plan for AIDS Relief (PEPFAR) Project through a Cooperative Agreement (CoAg) with the US Centers for Disease Control and Prevention (CDC), is seeking for eligible, self-motivated and qualified applicants for the position listed below at Provincial level

JOB TITLE : FINANCE & GRANTS SPECIALIST (1 POSITION)

JOB PURPOSE : To provide oversight and leadership in project finance and grants management (including sub-grants) for the purposes of increasing the capacity of Southern Provincial Health Office to provide comprehensive and sustainable HIV Prevention, Care & Treatment Services under the US President’s Emergency Plan for AIDS Relief (PEPFAR) through the Cooperative Agreement with the US Centers for Disease Control and Prevention (CDC).

RESPONSIBILITIES:
• Supervises and undertakes effectively, timely and accurate maintenance of electronic books of accounts in order to facilitate efficient storage and retrieval of project financial information.
• Supervises and undertakes, timely banking of revenue in order to safeguard project funds.
• Supervises and undertakes, timely preparation of expenditure statements in order to accurately monitor levels of project expenditure.
• Supervises and undertakes timely recoveries of loans and advances in order to facilitate repayments
• Undertakes timely preparation and submission of Draw-Down Requests for concurrence by CDC Zambia and drawing of funds in US Payment Management System (PMS) in order to ensure availability of funds to facilitate timely implementation of project activities in line with approved budgets.
• Undertakes timely preparation of mandatory financial and audit reports to CDC in line with Terms and Conditions contained in the Notice of Award (NOA).
• Ensures that sub-grants and debtors are conforming to terms and conditions in the NOA as well as regulations governing the award including conformity to 45 CFR 75 in the application of project funds.
• Undertakes timely preparation and submission of administrative responses and requests including lifting of administrative restrictions, carryovers, redirections, and other matters requiring prior approval to CDC in order to facilitate timely decision making.
• Supervises effectively, human, financial and other material resources in order to facilitate achievement of set objectives.
• Supervises effectively preparation of responses to audit queries in order to facilitate decision making
• Undertakes timely preparation of financial reports in order to facilitate decision making
• Undertakes timely preparation of monthly expenditure statements in order to monitor levels of expenditure
• Undertakes the development of sectional and individual work plans in order to monitor and evaluate performance.

KNOWLEDGE AND SKILLS REQUIREMENTS
Secondary Education: Grade 12 School Scholl Certificate with 5 O Level Credits or better
Minimum Vocational/Professional Qualifications:
• Degree in Accounts or equivalent
• Must be a member of Zambia Institute of Chartered Accountants (ZICA)
Minimum Relevant Pre-Job Experience: 3 Years

Communication Skills:
(i) Written Skills
Ability to write technical papers and analytical report

(ii) Oral Skills:
Ability to communicate fluently in English

(iii) Other skills/Attributes:
Numerical/ Computation skills, Interpersonal relations and Facilitation skills

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
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