Summary
Date Posted: Monday, December 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
About Us
Zamlight Manufacturing Limited is a leader in delivering high-quality products and services across Zambia. We are committed to fostering an efficient and welcoming workplace environment. As part of our team, you will play a crucial role in ensuring the smooth operation of our front office while delivering exceptional administrative support.

• Key Responsibilities
Welcome visitors warmly, provide assistance, and direct them to the appropriate offices or departments.
• Serve as the first point of contact for incoming calls, ensuring inquiries are handled professionally or redirected appropriately.
• Manage and distribute incoming and outgoing mail, maintaining accurate records for delivery.
• Maintain and organize office correspondence, ensuring an efficient filing system for both physical and electronic documents.
• Support management with travel and accommodation arrangements for meetings, conferences, and official visits.
• Oversee the monitoring and restocking of office supplies, ensuring availability and maintaining inventory records.
• Coordinate maintenance and servicing of office equipment to minimize disruptions in daily operations.
• Prepare, format, and type correspondence, reports, and other office documents with accuracy and attention to detail.
• Collaborate with team members to ensure efficient handling of administrative and operational tasks.

• Qualifications and Experience
Grade 12 Certificate.
Certificate in Business Administration, Front Office Management, or a related field (a diploma is an added advantage).
A minimum of two years of experience in a similar role.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Skills and Competencies
Strong interpersonal and communication skills, with a professional and approachable demeanor.
Excellent organizational skills and the ability to prioritize tasks effectively.
Attention to detail and a proactive approach to problem-solving.
Ability to manage time efficiently and perform well under pressure.
Customer-focused attitude with a commitment to delivering quality service.
• Key Responsibilities
Welcome visitors warmly, provide assistance, and direct them to the appropriate offices or departments.
• Serve as the first point of contact for incoming calls, ensuring inquiries are handled professionally or redirected appropriately.
• Manage and distribute incoming and outgoing mail, maintaining accurate records for delivery.
• Maintain and organize office correspondence, ensuring an efficient filing system for both physical and electronic documents.
• Support management with travel and accommodation arrangements for meetings, conferences, and official visits.
• Oversee the monitoring and restocking of office supplies, ensuring availability and maintaining inventory records.
• Coordinate maintenance and servicing of office equipment to minimize disruptions in daily operations.
• Prepare, format, and type correspondence, reports, and other office documents with accuracy and attention to detail.
• Collaborate with team members to ensure efficient handling of administrative and operational tasks.
• Skills and Competencies
Strong interpersonal and communication skills, with a professional and approachable demeanor.
Excellent organizational skills and the ability to prioritize tasks effectively.
Attention to detail and a proactive approach to problem-solving.
Ability to manage time efficiently and perform well under pressure.
Customer-focused attitude with a commitment to delivering quality service.
"> • Qualifications and Experience
Grade 12 Certificate.
Certificate in Business Administration, Front Office Management, or a related field (a diploma is an added advantage).
A minimum of two years of experience in a similar role.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.

Work Hours: 8

Experience in Months: 24

Level of Education: Professional Certificate

Job application procedure
Interested in applying for this job? Click here to submit your application now.
Send your cover letter and CV as a single document to employmentzml@gmail.com  by 30 December 2024.

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