Director, Finance & Operations Job at JSI - Career Opportunity in Zambia

Vacancy title:
Director, Finance & Operations

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

JSI

Deadline of this Job:
28 June 2020  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Tuesday, June 16, 2020 , Base Salary: Not Disclosed


JOB DETAILS:
Director, Finance & Operations
Location: Lusaka, Zambia
Deadline Date: 06/28/2020
Starting Date: 07/01/2020
Description
The Director, Finance and Operations is a full-time position based in the Lusaka office. S/he will be responsible for the day-to-day oversight of the program financial and administrative operations. S/he works in close coordination with the Finance Director, HR Director, Operations Director, and lead Procurement staff and oversees all finance and administration staff including those in three Regional offices. The Director of Finance and Operations reports to the Deputy Chief of Party, Finance and Operations.
Candidates will be reviewed on a rolling basis, so please do not wait to apply. .

RESPONSIBILITIES
• Assist the Deputy Chief of Party, Finance and Operations and other key personnel with daily program management, contributing to program decision-making by providing input on the financial health and status of the program and ensuring coherence between program and financial units;
• Assist Deputy Chief of Party, Finance and Operations to address contract-related issues, ensuring that contractor financial controls and systems comply with generally accepted accounting practices and meet USAID standards;
• Ensure compliance with USAID procedures and regulations in the implementation of all program activities; br/ Finance
• Assist Deputy Chief of Party, Finance and Operations during PEPFAR annual reporting;
• Supervise and approve program financial transactions, purchase orders, contracts, and petty cash for the Lusaka and regional offices in Northwest, Copperbelt and Central;
• Conduct file audits for Lusaka & provincial offices. Primary audit areas include contracts, personnel, procurement, finance, and project inventory. Oversee actual audits (if any).
• Ensure that the monthly close-out of financial accounts is completed correctly and on schedule by all finance staff;
• Manage, monitor, and update program (workplan) budget and obligated funds; review and analyze variations and share with DCOP F&A and JSI/Boston;
• Review the quarterly financial work plan monitoring tool and ensure that it correlates with the work plan activity tracking tool.
Human Resources
• Ensure the appropriate management of project staffing, recruitment, compensation and benefits, training and development, performance management, and labor relations; • Oversee consultant contracting and hiring;
• Conduct periodic trainings for staff in coordination with the DCOP F&A to highlight key F&A/HR policies;
• Supervise Finance Director, Operations Director, HR Director and Procurement Director;
• Participate in Fraud Response Teams, as assigned;
Procurement
• In coordination with the Procurement Director, ensure that program procurement is completed according to the procurement plan
• Approve purchase requests and purchase orders according to the threshold
• Coordinate with Home Office for any required USAID procurement approval
Operations
• Oversee the management of project inventory to ensure items are tracked as per USAID and JSI guidelines;
• Oversee and provide support to Operations Director in fleet management;
• Travel periodically to provincial offices to conduct checks and provide support;
• Coordinate with Compliance team during audit and review
• Carry out additional responsibilities as may be assigned


Job Skills: Not Specified


QUALIFICATIONS
• A Master’s degree or higher in accounting, finance, business management, or a related field is required;
• At least 15 years of senior-level financial and administrative experience, with at least 3 years experience in the management of programs of the same complexity and size
• Demonstrate leadership skills with experience in senior financial management position preferably with an International NGO;
• Demonstrated experience in management, supervision, and coordination of a team of senior finance, HR and operations professionals
• Good working knowledge of local labour laws and policy interpretation
• Ability to maintain confidentiality
• Advanced skills in budgeting and financial reporting.
• Excellent written and oral communication skills in English.
• Superior attention to detail; organisational skills; planning skills; problem-solving skills; analytical skills and critical thinking skills
• In-depth knowledge of USAID financial management rules and regulations, and reporting;
• Knowledge of basic accounting packages (QuickBooks preferred); and
• Advanced proficiency in Microsoft Word and Excel.
Salary commensurate with experience.


Job Education Requirements: A Master’s degree or higher in accounting


Job Experience Requirements: At least 15 years


Work Hours: 8

 

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Job application procedure
Interested candidates should submit their resumes and cover letters online by 06/28/2020.
Click here to apply


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Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job:  28 June 2020
Duty Station: Lusaka
Posted: 16-06-2020
No of Jobs: 1
Start Publishing: 16-06-2020
Stop Publishing (Put date of 2030): 16-06-2065
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