Summary
Date Posted: Wednesday, September 18, 2019 , Base Salary: Not Disclosed

JOB DETAILS:

Purpose of Position
To develop and maintain an effective financial and administrative management system for the UNICEF project and in compliance with World Vision Policies & Procedures, regulations and the Generally Accepted Accounting Principles. Provide effective oversight of the Program Management Unit’s accounting, administration, Information Technology and human resources supporting the successful implementation of the UNICEF Projec. .

Job Responsibilities:
Grant Budgeting and Funding
• Budget development in LEAP format, ensuring all project activities are adequately budgeted for and contribute to meet the project objectives.
• Revise the Grant budget whenever there is an amendment to ensure that cash/activity forecast are approved by donor for implementation
• Provide information to all field or program officers pertaining to the availability of funds
• Ensure budget availability before an activity is initiated
• Facilitate and ensure all projects are funded on a timely basis
• Communicate on Grant finance management
Grant Monitoring and Compliance
• Budgetary control-monitoring that expenditure is according to the agreed and approved budget
• Ensuring that expenditure is in compliance with donor regulations, WV policies and procedures, Generally Accepted Accounting Principles (GAAP) and with the agreed and approved budget
• Conducting Financial reviews ,field visits and capacity to sub grantees
• Review and suggestion strengthening of internal controls where necessary
Disbursement and Payment reviews
• Review of payment request voucher to ensure sufficient and appropriate documentation, that it is properly coded and costs are according to cost principles( i.e. allowable, allocable and reasonableness)
• Perform detailed voucher verification to ensure compliance to WV policies and procedures
• Ensure that payments are approved by authorized personnel all the time
Grant Financial Reporting
• Ensuring correctness and availability of financial information for input into the National Office reporting system on a timely basis.
• Extract ,review and analyze Sun Systems data to ensure correctness and completeness in readiness for report preparation
• Provide a summary project expenses to Program team to monitor the expenditure against the budget
• Provide variance analysis to management and program on the financial expenditures
• Preparation and submission of Financial Reports according to the donor prescribed formats on a timely basis.
Reconciliations
• Manage the balance sheet accounts of the grants which include among other things cash, bank balances , staff advances, payables and receivables
• Reconcile PBAS by harmonizing details for receipts from donor and support offices
• Prepare Bank reconciliations
Audits and Risk Management
• Facilitating both external and internal audit
• Ensuring that audit recommendations are implemented within the prescribed time.
• Ensure analytic review documents are prepared for audit purposes
• Resolve and implement audit recommendations and apply lessons learnt
• Identify potential and inherent risks and device ways to mitigate their occurrence
Capacity Building
• Train program staff on grant financial management
• Advise partners on WV policies and donor regulations
Communication
• Liaise with stakeholders on grant project related matters
• Providing grant expenditures and other information needed for strategic management especially in relation to grants as a strategic source of funding for World Vision.
• Attend to queries and give any advice needed by stakeholders as pertaining grants ( This means taking he role of resident financial advisor on grant management)
Others
• Ensure that assets are used for the intended purpose
• Safeguard project assets
• Maintain assets register
• Show spiritual maturity, integrity and energetic personal sense calling, through attendance of daily devotions and application of professional know how

  Job Skills:
• Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.
• Ability to maintain performance expectation in diverse cultural contexts and psychologically stressful environments
• Must be a honest and accountable person with resources
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Perform other duties as that may be assignment.
• Self-confident, reliable and good leadership qualities
• Self-starter and innovative
• Great attention to details and quality
• Quick leaner and adaptable to different work environment.
• Commitment to a strong work ethics
• Strong client/customer service focus

Job Qualifications:
• A bachelor’s degree in Accounting, Finance or any finance related degree.
• Professional Qualification Full ACCA/CIMA/CPA/CFA or any other recognized qualification.
• Two years of experience in grant accounting with a preference for UN Agencies, EU, USAID and other government grant experience.
• Traceable experience or understanding of the humanitarian context/environment is added advantage
• Knowledge of SunSystems, Vision Excel, and Microsoft word and excel and other computer related financial/accounting system and budgeting is necessary.
• Ability to work effectively with minimal supervision
• Must be a good problem solver, analytical, creative, and innovative.
• Strong communication skills in English, both written and spoken.
• Demonstrated capacity to function well in a team and contribute effectively to team efforts

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
https://careers.wvi.org/jobs/zambia/finance/grant-accountant-humanitarian-emergency-affairs-hea/13466 
Click here to apply.

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