Summary
Date Posted: Wednesday, July 24, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Job Title: Office Procurement-Short Term Assignment (1 Position) for 6 months
Reporting to: Subcontracts, Procurement & Training Manager. .

Principal Duties and Responsibilities:
• Closely liaise with and provide all necessary assistance to the Procurement Manager;
• Responsible for ensuring that all regulatory requirements (e.g., ADS) and procurement regulatory requirements (e.g. FAR and AIDAR) are met in asatisfactory and professional manner;
• Guarantees that solicitation-based procurement files are maintained in a current and complete manner, and are audit-ready at all times;
• Assist the project procurement process at all levels, including paperwork, purchasing, and providing periodic status reports to the procurement manager;
• Ensures that activities and procurement-related deliverables related to subcontracts are achieved on schedule, in accordance with approved specifications and within the allocated budget;
• Assist the procurement manager in setting up and monitoring the BPAs;
• Assist the proper marking of equipment and project-related deliverables in accordance with USAID regulations and in consultation with the procurement manager;
• Ensure that the vendors or contractors are fully compliant with the project, USAID, or contracts’ terms and conditions;
• Assist in preparing RFQ/RFP; receive proposals, prepare spreadsheets for cost and tech evaluation documents;
• Solicit quotations and make purchases based on project and USAID policies and procedures;
• Ensure timely delivery of all goods and or services of the projects;
• Perform other related tasks and responsibilities that may be assigned..

Job Skills: Not Specified

Minimum Qualifications, Experience and Competencies:
• Degree or Graduate/ Advanced Diploma or equivalent in Purchasing and Supply or diploma in related field preferred;
• Minimum of 3 years administrative experience; procurement and contract management experience preferred;
• Should be a paid-up member of Zambia Institute of Purchasing and Supply (ZIPS);
• Experience working on donor-funded development projects, and with USAID programs specifically, is preferred;
• Strong knowledge and understanding of USAID regulations, including U.S. government regulations for compliance and oversight;
• Written and spoken proficiency in English.
Location of Assignment
• The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
To Apply:
Send electronic submissions of your CV, cover letter and the highest necessary qualifications to PSMZambiaRecruitment@ghsc-psm.org  by 12pm on Tuesday July 30, 2019. Please include clearly the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

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