Summary
Date Posted: 1st February 2019 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: RwF

JOB DETAILS:
Finance Officer at the GIZ Country Office
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).
GIZ Offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market. They are headed by a country director.
In order to provide professional services, GIZ Office Rwanda is searching for two candidates for the position of Finance Officer. The position will be based in Kigali at the country office with very less field visit within Rwanda.
Number of Positions: Two (2)
Responsibilities
The Finance Officer is responsible for
• ensuring that financial administration functions well in accordance with GIZ standard procedures
• effectively booking in the journal (Winpaccs) according to GIZ regulations
• cash payments, bank transfer and deposits at the bank
• safety of cash and cheque books
• ensuring that international travel expenses are calculated and paid in accordance with GIZ regulations
Tasks
The Finance Officer performs the following tasks:
• Invoices verification and payments to suppliers
• checks invoices to ensure the compliance with GIZ accounting standards and well documented.
• requests and follows approval of materially correctness
• prepares transfers and/or other bank payments in respect to the payment deadline
• prepares cash payments according to GIZ regulations
Cash/bank book records
• regular entry for cash /bank payments using WINPACCS cash book software
• reconciles the cash book and cash account daily
• reconciles the bank book and bank statement
• reports to line manger any surplus or shortfall in cash
• insures a proper handover for any absence
Winpaccs accounting
• monitors income, expenditure and the monthly bank reconciliation
• carries out accounting tasks using WINPACCS accounting software and prepares monthly end-of-period accounts
• monitors and follows real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation
• insures the monthly WINPACCS journals are signed by the officer responsible for the contract and cooperation
VAT reclaim
prepares and uploads regularly (twice a month) VAT reclaim list
books refunded VAT and reports without delay, all problems to her/his line manager
Internal control
• checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
• assures monthly completion of the error sheets are done and sent to the officer responsible for the commission
• summarises the errors from the error sheet in Checklist A (once a year)
• carries out internal controls in accordance with GIZ’s internal controlling manual
• Settlement of International travel mission
• processes settlement of applications for the reimbursement of international travel expenses in accordance with GIZ regulations
• prepares quarterly travel report to be submitted to Head Quarter
• Other duties/additional tasks,
The Finance Officer
• takes over tasks of local subsidies invoice checking during absence of team member
• takes over tasks of WINPACCS accounting during absence of team member
• assists Finance Manager for finance unit tasks
• treats information confidentially
• performs other duties and tasks at the request of management
Required qualifications, competences and experience
Qualifications
At least Bachelor degree in Finance management, accounting, economics, auditing or similar area
Professional experience
At least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
• good working knowledge of ITC technologies and computer applications (e.g. MS Office-Word and excel)
• in-depth knowledge of accounting software
• Fluent written and oral knowledge of the English language widely used in the country, a working knowledge of French would constitute an additional asset

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Job application procedure
Interested candidates should submit their application (motivation letter, updated CV, certificates, and references) until 15th February 2019 at 4:00 PM, by e-mail to recruitment-rw@giz.de The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject Only shortlisted candidates will be contacted for test and interview. GIZ Office Rwanda KN 41 St. / Nr.17, Kiyovu P.O. Box 59, Kigali, Rwanda GIZ Office Rwanda reserves all rights!!!