Vacancy title:
Admin Liaison Officer

Jobs at:
National Industrial Research And Development Agency

Deadline of this Job:
25th October 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 22nd October 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Job Description

• Manage Director General’s calendar, appointments and prepare all travel plans and itineraries.
  
• Serves as the primary point of contact for the Director General, for both internal and external stakeholders.
  
• Prepare outgoing correspondence, respond and send acknowledgments to all incoming correspondences addressed to the DG’s office.
  
• Ensure proper filing and orientation of documents in the office of the Director General
• Communicate directly on behalf of the DG with NIRDA staff and senior management.
  
• Prioritize, undertake background review and handle all incoming issues addressed to the DG from internal NIRDA departments and external stakeholders.
  
• Provide administrative and secretarial support to the Director General.
  
• Manage the equipment and material put at the disposal of the Office of the Director General
  
• Build relationships (both internally and externally), handle matters expeditiously and follow up on all projects in which the DG’s office is involved.
  
• To perform any other duties assigned by the Director General
  

Job Profile

A0 in Public Administration, Business Administration, Office Management and Administration, Public Relations with three years of work experience in similar role.

Key technical skills and knowledge required

• Strong command of written and spoken English
  
• Excellent report writing skills
  
• Strong organizational skills
  
• Strong interpersonal skills and ability to build relationships with stakeholders
  
• Strong command of Microsoft Office Word, Excel, PowerPoint, and Outlook
  
• Demonstrated problem solving
  
• Excellent interpersonal skills and ability to handle confidential information with discretion.
  
• Strong command of Microsoft Office Word, Excel, PowerPoint, and Outlook
  
• Should have knowledge of E Mboni system
  
• Fluent in Kinyarwanda. Knowledge of French is an added advantage