Administrative and Procurement Associate job at Zambia Network of Young People Living with HIV
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Vacancy title:
Administrative and Procurement Associate

[ Type: FULL TIME , Industry: Health Care , Category: Transportation & Logistics ]

Jobs at:

Zambia Network of Young People Living with HIV

Deadline of this Job:
Monday, October 02 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Monday, September 25 2023, Base Salary: Not Disclosed

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Learn more about Zambia Network of Young People Living with HIV
Zambia Network of Young People Living with HIV jobs in Zambia

JOB DETAILS:
General Summary
• The Administrative and Procurement Associate will support the ZNYP+ Project. S/he will work closely with the programme officer in providing administrative support to the project. S/he will be responsible for the Procurement function and issue the project has adequate equipment for smooth operations.

Key Rensponsibilities
• Management of pool of ZNYP+ motor vehicles and monitoring of vehicle usage.
• Co-ordinates travel/ logistics for ZNYP+ Secretariat staff
• Prepares outbound correspondence.
• Providing administrative services and support to programme activities as appropriate,
• Providing administrative services and support to programme activities as appropriate, including organizing meetings.
• Participate in the preparation of the Procurement strategy, and projects procurement market research and profiling and its update, procurement of goods, services and works for the Project in line with the approved and prevailing ZNYP+ Procurement Regulations, Financial Rules and Regulations.
• Participate in updating and monitoring the Project procurement Tracker sure the timely procurement of goods and services as identified in the approved Procurement Plan.
• Assist in preparation the preparation of solicitation documents (bidding documents, terms of references, request for proposals, etc.) and manage the bidding/selection processes for the procurement of goods and services under the project;
• Participate in all evaluation activities, reporting, negotiations and drafting of contract agreements.
• Maintaining an organized filing and documentation system that ensures all procurement documents are well filed and in safe custody;
• Match Purchase Orders, Goods Received, Notes and Invoices prior to these documents being reviewed by the Finance & Administration Manager;
• Carry out contract Management together with other assigned staff by putting in place contract implementation tracking tools and review mechanisms;
• Together with other procurement staff in the project, prepare procurement implementation status update and contract performance update reports, supplier performance reports; and Any other related duties that may be assigned to you by your superiors from time to time.

Minimum Job Requirements
• Diploma in Business Administration, Secretarial, Office Management, Front Office Operations.
• Experience of a minimum of 3 years of performing administrative duties in a dynamic programme would be an asset.
• Grade 12 certificate with five credits, including English Language
• Experience in inventory management;
• Strong critical thinking, problem-solving and supervisory skills;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills;
• Experience working with an international NGO preferred; and
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.

Work Hours: 8


Experience in Months: 36

Level of Education:
Postgraduate Degree

Job application procedure
• Send CV and credentials by email to mannmak2020@gmail.com  before 2 October 2023.
• Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 2 weeks after the closing date, kindly assume that your application was not successful.

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Logistics/ Transportation/ Procurement jobs in Zambia
Job Type: Full-time
Deadline of this Job: Monday, October 02 2023
Duty Station: Lusaka
Posted: 25-09-2023
No of Jobs: 1
Start Publishing: 25-09-2023
Stop Publishing (Put date of 2030): 25-09-2066
Apply Now

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  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1135μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'157μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`222μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'76μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc182μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`264μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid115μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid157μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Administrative-and-Procurement-Associate-job-at-Zambia-Network-of-Young-People-Living-with-HIV-50647'131μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 163μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"195μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES1.06ms8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin79μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin80μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`137μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'150μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'236μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 251460μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?101μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?424μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy