Summary
Date Posted: Monday, September 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
General Summary
• The Administrative and Procurement Associate will support the ZNYP+ Project. S/he will work closely with the programme officer in providing administrative support to the project. S/he will be responsible for the Procurement function and issue the project has adequate equipment for smooth operations.

Key Rensponsibilities
• Management of pool of ZNYP+ motor vehicles and monitoring of vehicle usage.
• Co-ordinates travel/ logistics for ZNYP+ Secretariat staff
• Prepares outbound correspondence.
• Providing administrative services and support to programme activities as appropriate,
• Providing administrative services and support to programme activities as appropriate, including organizing meetings.
• Participate in the preparation of the Procurement strategy, and projects procurement market research and profiling and its update, procurement of goods, services and works for the Project in line with the approved and prevailing ZNYP+ Procurement Regulations, Financial Rules and Regulations.
• Participate in updating and monitoring the Project procurement Tracker sure the timely procurement of goods and services as identified in the approved Procurement Plan.
• Assist in preparation the preparation of solicitation documents (bidding documents, terms of references, request for proposals, etc.) and manage the bidding/selection processes for the procurement of goods and services under the project;
• Participate in all evaluation activities, reporting, negotiations and drafting of contract agreements.
• Maintaining an organized filing and documentation system that ensures all procurement documents are well filed and in safe custody;
• Match Purchase Orders, Goods Received, Notes and Invoices prior to these documents being reviewed by the Finance & Administration Manager;
• Carry out contract Management together with other assigned staff by putting in place contract implementation tracking tools and review mechanisms;
• Together with other procurement staff in the project, prepare procurement implementation status update and contract performance update reports, supplier performance reports; and Any other related duties that may be assigned to you by your superiors from time to time.

Minimum Job Requirements
• Diploma in Business Administration, Secretarial, Office Management, Front Office Operations.
• Experience of a minimum of 3 years of performing administrative duties in a dynamic programme would be an asset.
• Grade 12 certificate with five credits, including English Language
• Experience in inventory management;
• Strong critical thinking, problem-solving and supervisory skills;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills;
• Experience working with an international NGO preferred; and
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
• Send CV and credentials by email to mannmak2020@gmail.com  before 2 October 2023.
• Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 2 weeks after the closing date, kindly assume that your application was not successful.

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