Summary
Date Posted: Thursday, February 04, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Adminstrative Assistant .

Main duties
Secretarial
• Effectively support the maintenance of accurate electronic database records for our membership.
• Assist and support the organisation of two Head of Schools meetings a year and two Executive Committee Meetings;
• preparation of agenda, papers and minutes (not minute taking)
• tracking and helping to follow up on actions from each meeting
• Dealing with incoming and outgoing mail as required
Administrative
• Assist the Treasurer in the administration of financial records, membership fees, penalties and Statutory records
• Contribute to adding regular content to ISAZ website
• Administration of new member applications and membership records in liaison with the Membership Sub-committee
• As part of the wider team assist with preparation for ISAZ annual conferences plus other event preparation as required.
• Arranging meeting venue, accommodation including maintaining attendance registers, dietary requirements and any associated travel implications

Job Skills: Not Specified

Personal Specifications
Skills & Experience
• Impeccable communication and interpersonal skills
• Excellent organisational skills with proven ability to multi-task
• Excellent IT skills and good knowledge of MS Office and office management software
• Experience as an administrator, office assistant, another similar role or demonstrable equivalent
• Familiarity with office management procedures
• Good written skills
The Person
• Able to operate both in an office environment and in a peripatetic nature
• Ability to work as part of a small team and to also be able to work alone
• Self-motivated, able to use own initiative and organise own work
• Have a flexible approach to work tasks and able to prioritise those tasks
• Prepared to learn new skills and suggest new ideas
• Use of own vehicle
• Ability to work under pressure and tight deadlines
• Ability to communicate effectively to a range of audiences, sectors and individuals
Qualification
• Diploma in Administration or other relavant/related area

Job Education Requirements: Diploma in Administration

Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
Applications must be e-mailed to secretariat@isazambia.com  . They should include a letter of application, a summarised CV and at least two contactable referees.
Closing Date for Applications: 14 February 2021

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