Summary
Date Posted: Friday, August 20, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Crown Agents USA (CA-USA) is implementing the U.S. Agency for International Development-funded Accountable Governance for Improved Service Delivery Project in Zambia (USAID/AGIS). CA-USA in collaboration with the Office of the Auditor General (OAG) seeks to develop a Monitoring and Evaluation Framework for the Resolution of Outstanding Issues Arising from the Reports of the Auditor General.
The Office of the Auditor General (OAG) is charged with the responsibility of providing audit services to Ministries, Provinces, and other Spending Agencies (MPSAs) as well as institutions that receive government grants in any financial. The Office plays an oversight role in the use of public resources appropriated by Parliament or raised by the Government. Pursuant to this mandate, the OAG produces audit reports that highlight irregularities in the audited entities.
Upon consideration of the audit reports by the respective accountability committees, the Treasury (Ministry of Finance) is mandated to come up with the Action Taken Report (Treasury Minutes) detailing the action taken on every query in the audit reports within sixty days of the adoption of the Committee’s Report by the House.
Despite the sixty days given to prepare the Treasury Minutes, not all queries will be resolved. The Treasury will then compile the unresolved queries (Issues) into a document called Outstanding Issues Report. The Outstanding Issues Report will encompass all queries that remained unresolved in the past seven years from the date the Treasury Minutes Reports were adopted by the house.
Through the development of the Monitoring and Evaluation Framework for the Resolution of
Outstanding Issues Arising from the Reports of the Auditor General, the consultant(s) must:
Document the current manual system and automate the processes from Auditor-General Annual reports, Action Taken Report and Outstanding Issues Report. The objective is to enable key stakeholders to obtain the status of outstanding issues at the click of a button to improve accountability and transparency in the resolution of outstanding issues.
To achieve this, the consultant shall work closely with the Office of the Auditor General, National Assembly, and Ministry of Finance.

Purpose
The purpose of this Scope of Work (SOW) is to engage a Consultant(s) to provide technical assistance in the planning, development, and implementation of the Monitoring and Evaluation Framework for the resolution of outstanding issues arising from the reports of the Auditor-General.
Due to the COVID-19 pandemic, the consultant will be required to perform the proposed scope of work largely remotely and shall convene meetings via Zoom and/or Microsoft Teams with the Office of the Auditor General, Ministry of Finance, National Assembly, and USAID AGIS Project. Where the Consultant (s) feel comfortable and safe, in-person meetings may be considered while taking a great deal of care in observing the COVID-19 prevention health protocols including regular hand washing or sanitizing social distancing and wearing of face masks.
The SoW requires a senior level Consultant(s) who has (have) proven expertise in internal/external auditing and similar systems development. The consultant(s) shall be experienced in working with the Government Republic of Zambia (GRZ) at the central level.

Development of M&E Framework Scope of Works
The consultant(s) will provide technical assistance in the planning, development, and implementation of the Monitoring and Evaluation Framework for the resolution of outstanding issues arising from the reports of the Auditor General incorporating the three stages namely, Auditor General report, Action Taken Report and Outstanding Issues Report. The consultant should develop the monitoring and evaluation system to enable key stakeholders, that is, the Ministry of Finance, Office of the Auditor-General and National Assembly to:
• Effectively trace the queries by each respective audit report ;
• Ascertain which year the queries were reported;
• Determine how long have they remained unresolved;
• Determine what action has been taken so far at a click of a button;
• Extract audit verification reports to ensure easy tracking of how the queries were resolved and to reconcile with the outstanding issues;
• Extract status reports of outstanding issues at the click of a button;
• Determine which queries are nearing the statute bar;
• To enable the three (3), key stakeholders, that is, Ministry of Finance, Office of the Auditor-General, and National Assembly, to have the same status information on Outstanding Issues by having access to the framework as well as inputting into the system according to their respective roles on the management and reporting of outstanding issues.

Deliverables and Timeline
The consultant(s) shall complete the following tasks in order to produce the deliverables:
Activity Timeframe Submission of inception report and detailed work plan Within 1(one) week of commencing the assignment Development of Monitoring & Evaluation Framework As per the agreed work plan Validation process with Office of the Auditor General, Ministry of Finance, National Assembly, and USAID AGIS team. As per the agreed work plan Submission of finalized Monitoring & Evaluation Framework. As per the agreed work plan

Qualifications and Experience
• An Audit Professional with experience in Internal Auditing, Accountancy, Business Administration, Public Finance/Administration, or any other related profession.
• Five (5) to ten (10) years experience in internal/external auditing/Public Audit Practice.
• Demonstrated capacity in developing procedure systems.
• Experience in Project Management with the ability to interface with interdisciplinary teams.
• Proven knowledge and experience in developing and implementing similar M&E frameworks.
• Degree in Computer Science/or Computer Programming; or relevant experience.

The following requirements are mandatory. The consultant(s) must possess:
• An advanced level of competency with Microsoft Office applications, specifically Word, Excel, Outlook, Teams, and PowerPoint.
• Experience working within and/or with the GRZ and closely with GRZ officials at the central level.
• The consultant(s) must be able to commence this assignment in September 2021.
Support to be Provided

The following will be provided by the Office of the Auditor-General:
• A team of working group/staff.
• Documentation or workflow of the existing manual M&E system.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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Job application procedure
Qualified consultants can register their interest in this assignment by emailing agiszambia@gmail.com by 13:00hrs (CAT) on Friday 27th August 2021 with “OAG M&E Framework” in the subject. Please note that we do not expect to receive any CVs or further details at this stage. A Supplier Information Meeting will be conducted on Friday 27th August 2021 from 15:00 – 16:30hrs to provide consultants with further information. Thereafter, consultants will be invited to submit detailed proposals from which selection will be made.

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