Vacancy title:
Director of Administration and Finance

Jobs at:
National Industrial Research And Development Agency

Deadline of this Job:
23rd November 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 21st November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Job Title: Director of Administration and Finance

Level: 3.III

Reports To: Division Manager

No. of Positions: 1

Job Description

A0 in Finance, Accounting, Management specialising in Finance, Accounting with Professional Qualifications CPA, ACCA and 3 years of working Experience

Duties and responsibilities:

Financial Duties:

• Supervise the preparation of the draft budget;
  
• Monitoring the annual operating budgets ;
  
• Control budget execution in compliance with the public financial rules and procedures;
  
• Make relevant monthly and annual reports of the budget execution;
  
• Prepare periodic cash flow plans;
  
• To check conformity and accuracy of payments requests;
  
• Ensure proper disbursement of funds is supported by appropriate vouchers;
  
• Ensure the establishment and maintainance of appropriate Cash Book and General Ledger to Record Revenue and Expenditure operations;
  
• Coordinate preparation of bank reconciliation statements at the end of each month
  
• Ensure proper documentation to support vouchers, including authorization according to regulations;
  
• Ensure adherence to the raised during the previous financial year.
  

Administrative Duties:

• Coordinate all activities of the administration and reporting to the DG of Corporate Services;
  
• Ensure the staff’s welfare and compliance with public HR regislation;
  
• Identify vacant positions and coordinate the whole recruitment process.
  
• Prepare and draft contracts of employment in collaboration with the legal advisor;
  
• Coordinate the staff performance contract evaluation and assess the process compliance;
  
• Ensure salary management and other staff benefits on a regular basis;
  
• Oversight on various service providers for the ministry and handling
  contracts signed between the ministry and private companies;
  
• Initiate all programs pertaining to social, cultural and recreational staff’s life;
  

Job Profile

Accounting Professional Qualification recognised by IFAC (ACCA, CPA); Or A0 Public Finance, Finance, Accounting or Management with specialization in Finance/Accounting with 3 years of relevant working experience or Master’s Degree in Finance, Accounting or Management with specialization in Finance / Accounting with 1 year of relevant working experience.

Key Technical Skills & Knowledge required:

• Knowledge of Rwanda's financial management
  standards and procedures;
  
• Knowledge of Accounting principles and practices and
  financial data reporting.
  
• Knowledge of Rwanda Public Financial Law;
  
• Leadership and management skills;
  
• Planning and organisational, Budgeting skills;
  
• Communication skills;
  
• Strong IT skills, particularly in Financial software
  (SMART IFMIS);
  
• Time management Skills
  
• Interviewing Skills;
  
• Judgment & Decision making skills;
  
• Complex Proble solving;
  
• fluent in Kinyarwanda, English and/ or French;
  
• Prepare and draft contracts of employment in collaboration with the legal advisor;
  
• Coordinate the staff performance contract evaluation and assess the process compliance;
  
• Ensure salary management and other staff benefits on a regular basis;
  
• Oversight on various service providers for the ministry and handling
  contracts signed between the ministry and private companies;
  
• Initiate all programs pertaining to social, cultural and recreational staff’s life;