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E-Vendor Management Assistant job at Mac Staffing Solutions Limited
Mac Staffing Solutions Limited
Website : https://macstaffingsolutions.co.zm/
172 Days Ago
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Vacancy title:
E-Vendor Management Assistant

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Management ]

Jobs at:

Mac Staffing Solutions Limited

Deadline of this Job:
Tuesday, December 03 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Tuesday, November 19 2024, Base Salary: Not Disclosed

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JOB DETAILS:
Job Summary
The E-Vendor Management Assistant is responsible for ensuring the smooth operation and management of vendor registration, invoicing, payment follow-ups, and account reconciliation processes on the ZIAMIS platform. This role requires close collaboration with squads, district representatives, and ministry stakeholders to ensure timely and accurate execution of tasks.

Key Responsibilities
1. Vendor Registration and Management
• Add branch agro-dealers onto the ZIAMIS platform.
• Register gadgets for newly onboarded vendors, ensuring functionality and compliance.
• Collaborate with all squads to streamline vendor onboarding processes.
2. Invoice Oversight
• Oversee the generation of invoices for each district.
• Upload generated invoices onto the ZIAMIS platform accurately and on time.
3. Payment Follow-Ups
• Actively follow up with the Ministry to ensure timely payment of invoices.
• Maintain records of communication and payment progress for accountability.
4. Account Reconciliation
• Reconcile the e-voucher account to ensure accuracy in financial reporting.
• Investigate and resolve any discrepancies promptly.

Qualifications and Skills
Education:
• Diploma or degree in Business Administration, Accounting, Information Technology, or a related field.
Experience:
• Prior experience in vendor management, invoicing, or financial reconciliation is preferred.
• Familiarity with the ZIAMIS platform or similar systems is an added advantage.
Technical Skills:
• Proficiency in data entry and using online platforms for vendor and financial management.
• Strong skills in Microsoft Office Suite (Excel, Word, etc.).
Soft Skills:
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to engage with various stakeholders.
• High level of attention to detail and accuracy.

Key Competencies
• Accountability: Takes ownership of tasks and ensures they are completed effectively.
• Problem-Solving: Analyzes issues and identifies effective solutions promptly.
• Collaboration: Works effectively with squads, vendors, and ministry representatives.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
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Job Info
Job Category: Management jobs in Zambia
Job Type: Full-time
Deadline of this Job: Tuesday, December 03 2024
Duty Station: Lusaka
Posted: 19-11-2024
No of Jobs: 1
Start Publishing: 19-11-2024
Stop Publishing (Put date of 2030): 19-11-2066
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Caution: Never Pay Money in a Recruitment Process.

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  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid213μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-E-Vendor-Management-Assistant-job-at-Mac-Staffing-Solutions-Limited-68854'133μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 188μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"344μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES1.05ms8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin118μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin98μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`103μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'108μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'291μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 7487179μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?150μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?24.94ms912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy