Summary
Date Posted: Saturday, September 23 2023, Base Salary: Not Disclosed

JOB DETAILS:
• The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
• Job Category 1
• Foreign, Commonwealth and Development Office (Operations and Corporate Services)
• Job Subcategory 1
• Corporate Services Support
• Job Description (Roles and Responsibilities) 1
Main purpose of job:
Within the Corporate Services Team to provide Office Support to the wider High Commission and specific support for the Logistics and Estates Teams.
Roles and responsibilities:
Office Support
• Routine Issuance of Stationery against requests, including updating stock control, advising the Estates Officer on required stationery re-supply
• Work with the Office Assistants to provide absence cover for the Receptionist
• Assist with setting up of meeting rooms, including furniture layout and refreshments and cleaning up after meetings.
• Manage Office refreshment supplies, advising the Estates and Office Services Officer on required refreshment and re-supplies
Logistics
• Assist with acquiring documentation for UKBS on arrival and on departure
• Deliver and collect requests to/from Zambian authorities.
• Provide resilience for the logistics officers for driving tasks within Lusaka
Estates
• Assist the Estates team with filing documents
• In the absence of the Handyman, manage and oversee the refuelling of Gen-sets.
• Support the estates team during ‘moving activities’ e.g. furniture deliveries to properties, delivering tents to events etc.
• Monitoring swimming pool (3 pools) maintenance is done regularly and signing off on each pool, periodically independently checking water quality.
• Regularly spot-check the guardrooms and gardener’s rooms to ensure cleanliness is observed; ensuring that the rooms are properly maintained to a high standard and report any issues in a timely and effective manner.
•


Essential qualifications, skills and experience 1
• Success in office support with previous experience of not less than 2 years
• Self-motivated and a good communicator in both written and spoken English
Desirable qualifications, skills and experience 1
• Ability to work under minimal supervision
• Strong multitasking skills
Required behaviours 1
Seeing the Big Picture, Delivering at Pace, Communicating and Influencing, Working Together
Application deadline 1
5 October 2023
Grade 1
S1
Type of Position 1
Permanent
Working hours per week 1
36 hours
Region 1
Africa
Country/Territory 1
Zambia
Location (City) 1
Lusaka
Type of Post 1
British High Commission
Number of vacancies 1
1
Salary 1
ZMW 7,031.71 (per month)
Start Date 1
1 October 2023
Other benefits and conditions of employment 1
Learning and development opportunities (and any specific training courses to be completed):
The High Commission offers a comprehensive induction programme, including but not limited to on the job training, online support, mentoring and coaching and formal classroom based learning.
Working patterns:
This is a full time job with an hours lunch break and 36 hours worked in a work. The successful individual will be required on a full time basis based on the job description.

Additional information 1
• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission in Lusaka are subject to Terms and Conditions of Service according to local employment law in Zambia.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to:
• Obtain the relevant permit
• Pay fees for the permit
• Make arrangements to relocate
• Meet the costs to relocate
• The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.


Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
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