Summary
Date Posted: Thursday, September 14 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
• Event coordinator will coordinate and oversee all events sales, bookings, ascertain clients’ requirements, ensure successful execution of functions and attend to all events correspondence and telephone enquiries.

Key Responsibilities
• Making arrangements for all club activities including dinner events or parties, special events, annual meeting or conferences, open houses, receptions or social mixers to attract new club members.
• Develop and manage the budgets for each event scheduled throughout the year.
• Selection of vendors for the events such as; decorators, PA, Music and Technical systems.
• Preparing all press releases, publicity and marketing materials for sponsored events.
• Negotiating contracts with all types of vendors as needed for the events.
• Ensuring all events are dealt with from enquiry to confirmation and that function sheets are completed and distributed in good time.
• Creating a list of all activities that need to be executed by each department from start to end of the event.
• Actively get reservations for these events and coordinate with relevant individuals for the floor plan.
• Maintain at all times a high standard of personal appearance and hygiene following company guide-lines.
• To sell all events/conference rooms, food and beverage.
• Inspecting events rooms prior to events, ensuring that all guest requirements have been actioned and that laid down procedures have been followed and standards attained.
• Ensure availability during functions to ensure that all activities run smoothly and according to schedule, and that any problems, queries and complaints are handled immediately and efficiently.

Qualifications & Requirements:
• Must have a full grade 12 certificate with at least credit or merit in Mathematics and English.
• Must have a diploma or higher in Marketing, Hospitality management or a related field from a reputable college or University.
• Good Customer service attitude, with professional and ethical behaviour.
• Must be honest, trustworthy, creative, higher achiever, innovative to own work plans and see them through to completion.
• Minimum 2 – 3 years’ relevant experience in the same or a similar role.
• Basic understanding of digital marketing concepts.
• Excellent organizational skills including the ability to multitask.
• Must be of high integrity and have a sense of confidentiality.
• Proficiency in both written and spoken English.

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Please send your application letter and summarized curriculum vitae only in a single document to the Human Resources Manager: thequorumrecruitment@gmail.com 
• Please note that only shortlisted candidates will be contacted.

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