Executive Assistant job at World Vision Zambia
Website :
44 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Executive Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

World Vision Zambia

Deadline of this Job:
Sunday, March 30 2025 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Friday, March 21 2025, Base Salary: Not Disclosed

Similar Jobs in Zambia
Learn more about World Vision Zambia
World Vision Zambia jobs in Zambia

JOB DETAILS:
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:
Administration Support
Complete various administrative tasks that facilitate the National Director’s ability to lead the organization, including:
• Effectively serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the National Director, including those of a highly confidential or critical nature.
• Provide consolidated calendar management for the National Director through daily review and prioritizing of inquiries and requests, and make judgments for the smooth running of the office.
• Ensure adequate flow of information and effective communication on all activities/ events relevant to the National Director’s (ND’s) office.
• Create and maintain appointments, workshops, and other relevant tasks for the ND. Screen, respond to, or re-route correspondences and inquiries, including email and social media
• Ensure all recurring and important Senior Leadership Team meetings are calendared six months before or as soon as possible. Take notes/action points/decision notes for SLT meetings and other relevant meetings as requested by the National Director and follow up (by her/himself or through the ND).
• Manage travel, logistics calendar, and expenses (including retirement expenses) for ND’s trips, meetings, boardroom, and workshop bookings (in partnership with Supply Chain, as needed

Finance & Procurement
• Prepare and monitor the budget for the National Director’s office, ensuring that all expenses are allocated correctly.
• Replenish office supplies such as water, snacks, printer supplies, paper, office supplies, water, etc.
• Ensure that ND office requisitions are processed and prepared following procedures and standards.

Qualifications: Education/Knowledge/Technical Skills and Experience:
• Degree in Business Administration or any business / social science-related qualification.
• Experience working as executive assistance – work in a development-related NGO is an added advantage.
• Effective administration and people management skills.
• Full understanding of administration functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.

WV Zambia takes a zero tolerance to safeguarding breaches in all its operations. Zero tolerance means;
• Failure to follow WV’s safeguarding behavior protocols, or any other part of the WV safeguarding policy.
• Other inappropriate behavior toward children and adults in the communities we work.
• Or failing to report a known or suspected safeguarding incident committed by a WV staff or affiliate or failing to report a known or suspected safeguarding

Job Experience: No Requirements

Work Hours: 8


Experience in Months:

Level of Education:
Bachelor Degree

Job application procedure

• Applicant Types Accepted:
• To apply for this job please visit worldvision.wd1.myworkdayjobs.com.

All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Sunday, March 30 2025
Duty Station: Lusaka
Posted: 21-03-2025
No of Jobs: 1
Start Publishing: 21-03-2025
Stop Publishing (Put date of 2030): 21-03-2066
Apply Now

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.
22.195MBMemory Usage168msRequest Duration
Joomla! Version4.4.10
PHP Version8.1.32
Identityguest
Response200
Templatejl_education_pro
Database
Server
mysql
Version
10.5.28-MariaDB
Collation
latin1_swedish_ci
Conn Collation
utf8mb4_general_ci
$_GET
[]
$_POST
[]
$_SESSION
array:1 [ "joomla" => "***redacted***" ]
$_COOKIE
array:1 [ "1deb24708f7a51ca02b447b7f6862276" => "1d52cae94a0d7fc200793b971a63a9f1" ]
$_SERVER
array:64 [ "USER" => "greatzambiajobs" "HOME" => "/home/greatzambiajobs" "SCRIPT_NAME" => "/in...
session
array:3 [ "counter" => 3 "timer" => array:3 [ "start" => 1746447046 "last" => 1746447049...
registry
array:3 [ "data" => [] "initialized" => false "separator" => "." ]
user
array:18 [ "id" => 0 "name" => null "username" => null "email" => null "password" => "***r...
jsjobcur_usr
0
jsjobconfig_dft
array:171 [ "actk" => "0" "applybuttonredirecturl" => "http://www.greatzambiajobs.com/how-to-app...
JSItemid
"190"
  • afterLoad (4.12MB) (27.03ms)
  • afterInitialise (11.13MB) (99.9ms)
  • afterCache (5.78MB) (40.02ms)
  • 1 x afterInitialise (11.13MB) (59.56%)
    99.90ms
    1 x afterCache (5.78MB) (23.86%)
    40.02ms
    1 x afterLoad (4.12MB) (16.11%)
    27.03ms
19 statements were executed32.82ms32.38KB
  • SELECT @@SESSION.sql_mode;52μs1.57KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:334Copy
  • SELECT `data` FROM `icop0_session` WHERE `session_id` = ?149μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:261Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = :session_id LIMIT 191μs1.63KBParams/libraries/src/Session/MetadataManager.php:187Copy
  • UPDATE `icop0_session` SET `guest` = :guest , `time` = :time , `userid` = :user_id , `username` = :username , `client_id` = :client_id WHERE `session_id` = :session_id11.12ms992BParams/libraries/src/Session/MetadataManager.php:316Copy
  • SELECT `id`,`rules` FROM `icop0_viewlevels`161μs1.55KB/libraries/src/Access/Access.php:955Copy
  • SELECT `b`.`id` FROM `icop0_usergroups` AS `a` LEFT JOIN `icop0_usergroups` AS `b` ON `b`.`lft` <= `a`.`lft` AND `b`.`rgt` >= `a`.`rgt` WHERE `a`.`id` = :guest168μs1.64KBParams/libraries/src/Access/Access.php:868Copy
  • SELECT `value` FROM `icop0_admintools_storage` WHERE `key` = 'cparams'137μs856B/administrator/components/com_admintools/src/Helper/Storage.php:120Copy
  • SELECT `option`,`view`,`query` FROM `icop0_admintools_wafexceptions`105μs960B/plugins/system/admintools/src/Utility/Cache.php:196Copy
  • SELECT `params` FROM `icop0_extensions` WHERE `type` = 'plugin' AND `folder` = 'system' AND `element` = 'admintools'207μs2.09KB/plugins/system/admintools/src/Utility/RescueUrl.php:324Copy
  • SELECT * FROM icop0_rsform_config173μs1.5KB/administrator/components/com_rsform/helpers/config.php:52Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'level'139μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'active_cron'94μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'cron_next'80μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'queue_type'78μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT *,(subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-job-at-World-Vision-Zambia-74489%2F')=1) inSub FROM icop0_jlexblock WHERE ((mt_fullsite=1 AND mt_index=1) OR ((`sef_link`='%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-job-at-World-Vision-Zambia-74489%2F' OR (subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-job-at-World-Vision-Zambia-74489%2F')=1)) AND mt_fullsite=0)) AND published=1 ORDER BY mt_area DESC,id ASC249μs4.23KB/plugins/system/jlexblock/jlexblock.php:150Copy
  • SELECT *,(subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-job-at-World-Vision-Zambia-74489%2F')=1) inSub FROM icop0_jlexblock WHERE ((mt_fullsite=1 AND mt_index=1) OR ((`sef_link`='%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-job-at-World-Vision-Zambia-74489%2F' OR (subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-job-at-World-Vision-Zambia-74489%2F')=1) OR `list_var` LIKE '%com_jsjobs%') AND mt_fullsite=0)) AND published=1 ORDER BY mt_area DESC,id ASC341μs4.25KB/plugins/system/jlexblock/jlexblock.php:150Copy
  • SELECT s.id, s.template, s.home, s.title AS long_title, s.params FROM icop0_template_styles AS s WHERE s.client_id = 0 AND s.template = 'jl_education_pro' ORDER BY s.id282μs3.7KB/libraries/gantry5/src/classes/Gantry/Joomla/StyleHelper.php:69Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?139μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?19.05ms912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy