Executive Assistant to Chief Executive Officer job at Pestalozzi Zambia
Website :
189 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Executive Assistant to Chief Executive Officer

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ]

Jobs at:

Pestalozzi Zambia

Deadline of this Job:
Thursday, December 05 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Thursday, November 21 2024, Base Salary: Not Disclosed

Similar Jobs in Zambia
Learn more about Pestalozzi Zambia
Pestalozzi Zambia jobs in Zambia

JOB DETAILS:
Job Purpose
The Executive Assistant to the CEO will provide high-level administrative and strategic support to the CEO, including managing board matters, coordinating key projects, and acting as a central
communication hub. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information effectively to ensure smooth operations at the executive level.

Key Responsibilities
1. Board Liaison and Coordination
– Prepare, distribute, and maintain board documents and agendas, including minutes, reports, and briefing materials for the CEO.
– Follow up on board action items, ensuring timely responses and updates to board members on behalf of the CEO.
– Schedule and coordinate board meetings, including logistics, travel arrangements, and accommodation for board members when necessary.
2. Executive Support and CEO Liaison
– Manage the CEO’s calendar, including scheduling meetings, prioritizing appointments, and ensuring that the CEO is adequately prepared for all engagements.
– Act as the primary point of contact for internal and external stakeholders on behalf of the CEO, maintaining high standards of professionalism and confidentiality.
– Draft, edit, and manage correspondence, presentations, and reports for the CEO.
3. Project Management and Strategic Initiatives
– Support the CEO in managing high-priority projects, tracking milestones, and coordinating with various departments to ensure alignment with organizational goals.
– Conduct research and gather data for strategic initiatives, preparing summaries and recommendations for CEO decision-making.
– Assist with the implementation of key initiatives, following up on project progress and helping resolve any bottlenecks.
4. Event Planning and Coordination
– Plan and coordinate events on behalf of the CEO, including staff gatherings, donor meetings, and conferences.
– Oversee travel logistics for the CEO and accompanying team members, including itinerary planning and accommodation arrangements.
5. Administrative and Financial Support
– Oversee expense tracking and budgeting for the CEO’s office, preparing financial reports and handling reimbursements in line with organizational policies.
– Manage confidential files, contracts, and records, ensuring accurate organization and compliance with data protection standards.
6. Communication and Internal Coordination
– Serve as the communication bridge between the CEO’s office and internal teams, ensuring clear and efficient information flow.
– Facilitate communication with stakeholders, donors, and partners on behalf of the CEO, helping to strengthen Pestalozzi World’s external relationships.
7. General Administrative Duties
– Support daily administrative needs, such as handling phone calls, emails, and other correspondence for the CEO.
– Proactively identify and address organizational needs to ensure smooth operations within the executive office.

Qualifications and Skills
-Educational Background : Bachelor’s degree in Business Administration, Communications, or a related field.
– Experience : Minimum of 5 years in an executive support role, with experience supporting senior leadership in a non-profit or corporate setting preferred.

Skills :
– Exceptional organizational, communication, and interpersonal skills.
– Proficiency in Microsoft Office Suite, project management tools, and virtual meeting platforms.
– High level of professionalism, discretion, and ability to handle confidential information.
– Strong writing and editing skills for drafting correspondence and preparing reports

Attributes
– Demonstrates strong alignment with Pestalozzi World’s values of respect, integrity, and commitment to service.
– Proactive, adaptable, and capable of working independently in a fast-paced environment.
– Detail-oriented with a strong capacity for prioritization and multitasking.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8


Experience in Months:

Level of Education:

Job application procedure
Interested in applying for this job? Click here to submit your application now.
• If you have the job requirements, qualifications, attrributes and skills, send your CV and cover letter to pestalozzizambia@pestalozzi.international , do not send qualifications at this stage

All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Thursday, December 05 2024
Duty Station: Lusaka
Posted: 21-11-2024
No of Jobs: 1
Start Publishing: 21-11-2024
Stop Publishing (Put date of 2030): 21-11-2066
Apply Now

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.
22.129MBMemory Usage266msRequest Duration
Joomla! Version4.4.10
PHP Version8.1.32
Identityguest
Response200
Templatejl_education_pro
Database
Server
mysql
Version
10.5.29-MariaDB
Collation
latin1_swedish_ci
Conn Collation
utf8mb4_general_ci
$_GET
[]
$_POST
[]
$_SESSION
array:1 [ "joomla" => "***redacted***" ]
$_COOKIE
[]
$_SERVER
array:63 [ "USER" => "greatzambiajobs" "HOME" => "/home/greatzambiajobs" "SCRIPT_NAME" => "/in...
session
array:3 [ "counter" => 1 "timer" => array:3 [ "start" => 1748572334 "last" => 1748572334...
registry
array:3 [ "data" => [] "initialized" => false "separator" => "." ]
user
array:18 [ "id" => 0 "name" => null "username" => null "email" => null "password" => "***r...
  • afterLoad (4.12MB) (77.32ms)
  • afterInitialise (11.1MB) (142ms)
  • afterCache (5.76MB) (45.03ms)
  • 1 x afterInitialise (11.1MB) (53.56%)
    142.20ms
    1 x afterLoad (4.12MB) (29.12%)
    77.32ms
    1 x afterCache (5.76MB) (16.96%)
    45.03ms
19 statements were executed16.54ms32.37KB
  • SELECT @@SESSION.sql_mode;57μs1.57KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:334Copy
  • SELECT `data` FROM `icop0_session` WHERE `session_id` = ?148μs1.61KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:261Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = :session_id LIMIT 1138μs1.61KBParams/libraries/src/Session/MetadataManager.php:187Copy
  • INSERT INTO `icop0_session` (`session_id`,`guest`,`time`,`userid`,`username`,`client_id`) VALUES (:session_id, :guest, :time, :user_id, :username, :client_id)13.71ms944BParams/libraries/src/Session/MetadataManager.php:260Copy
  • SELECT `id`,`rules` FROM `icop0_viewlevels`114μs1.59KB/libraries/src/Access/Access.php:955Copy
  • SELECT `b`.`id` FROM `icop0_usergroups` AS `a` LEFT JOIN `icop0_usergroups` AS `b` ON `b`.`lft` <= `a`.`lft` AND `b`.`rgt` >= `a`.`rgt` WHERE `a`.`id` = :guest175μs1.64KBParams/libraries/src/Access/Access.php:868Copy
  • SELECT `value` FROM `icop0_admintools_storage` WHERE `key` = 'cparams'111μs856B/administrator/components/com_admintools/src/Helper/Storage.php:120Copy
  • SELECT `option`,`view`,`query` FROM `icop0_admintools_wafexceptions`91μs960B/plugins/system/admintools/src/Utility/Cache.php:196Copy
  • SELECT `params` FROM `icop0_extensions` WHERE `type` = 'plugin' AND `folder` = 'system' AND `element` = 'admintools'234μs2.09KB/plugins/system/admintools/src/Utility/RescueUrl.php:324Copy
  • SELECT * FROM icop0_rsform_config134μs1.5KB/administrator/components/com_rsform/helpers/config.php:52Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'level'89μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'active_cron'76μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'cron_next'78μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` = 'queue_type'76μs856B/plugins/system/acymtriggers/acymtriggers.php:639Copy
  • SELECT *,(subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-to-Chief-Executive-Officer-job-at-Pestalozzi-Zambia-68977%2F')=1) inSub FROM icop0_jlexblock WHERE ((mt_fullsite=1 AND mt_index=1) OR ((`sef_link`='%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-to-Chief-Executive-Officer-job-at-Pestalozzi-Zambia-68977%2F' OR (subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-to-Chief-Executive-Officer-job-at-Pestalozzi-Zambia-68977%2F')=1)) AND mt_fullsite=0)) AND published=1 ORDER BY mt_area DESC,id ASC247μs4.23KB/plugins/system/jlexblock/jlexblock.php:150Copy
  • SELECT *,(subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-to-Chief-Executive-Officer-job-at-Pestalozzi-Zambia-68977%2F')=1) inSub FROM icop0_jlexblock WHERE ((mt_fullsite=1 AND mt_index=1) OR ((`sef_link`='%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-to-Chief-Executive-Officer-job-at-Pestalozzi-Zambia-68977%2F' OR (subpath=1 AND LOCATE(sef_link, '%2Fjobs%2Fjob-detail%2Fjob-Executive-Assistant-to-Chief-Executive-Officer-job-at-Pestalozzi-Zambia-68977%2F')=1) OR `list_var` LIKE '%com_jsjobs%') AND mt_fullsite=0)) AND published=1 ORDER BY mt_area DESC,id ASC308μs4.27KB/plugins/system/jlexblock/jlexblock.php:150Copy
  • SELECT s.id, s.template, s.home, s.title AS long_title, s.params FROM icop0_template_styles AS s WHERE s.client_id = 0 AND s.template = 'jl_education_pro' ORDER BY s.id204μs3.7KB/libraries/gantry5/src/classes/Gantry/Joomla/StyleHelper.php:69Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?183μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?365μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy