Finance & Administration Assistant job at NIRAS
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1123 Days Ago
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Vacancy title:
Finance & Administration Assistant

[ Type: FULL TIME , Industry: Professional Services , Category: Accounting & Finance ]

Jobs at:

NIRAS

Deadline of this Job:
10 January 2022  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Monday, December 27, 2021 , Base Salary: Not Disclosed


JOB DETAILS:
NIRAS Zambia limited is a part of NIRAS International Consulting www.niras.com which is focusing on development assistance consulting. Whereas NIRAS has been present in Zambia for over 40 years, NIRAS Zambia ltd., was established in 2005. We are currently implementing projects in Zambia with focus on rural development, agriculture, energy, private sector development and governance.

Overall objective
To support the Country Office Director in maintaining accurate and reliable accounting records, complying with local tax regulations and other administrative tasks.

A: Organisational Accounting and Administration
• Accurate processing and posting of transactions into the accounting system in line with accrual basis of accounting.
• Process payments in line with financial management procedures and ensure transactions are properly supported.
• Liaising with the regional finance team at the African Head Office (AHO) to extract data and reports to deliver timely and accurate financial results in line with with International Financial Reporting Standards (IFRS).
• Assist in payroll accounting including specifications of reimbursed costs, allowances, and any other specifics.
• Assist the AHO in preparing budgets and cash forecasts and ensuring the country office complies with the budget.
• Assist in preparing timely and accurate monthly accounts and management information for the country office.
• Support projects in raising invoices to clients, European head offices and other country offices, and following up payment.
• Updating accounts payables and receivables and ensuring internal and external clients have up to date information of projects in the country office.
• Treasury functions including reconciliation of main bank and cash accounts, overseeing banking facilities, petty cash accounting, and cash flow reporting.
• Ensuring effective management of multiple foreign currencies and negotiating exchange rates with the bank.
• Prepare for and assist to coordinate the annual audit and following up implementation of audit recommendations.
• Assist in maintaining controls over fixed assets including tagging of assets and annual physical verifications.
• Maintain a schedule of regular utility bills and follow-up on bills to ensure they are paid before the due date.
• Ensure proper filing of both computerised and physical accounting records
• Regular backup of the computerised accounting system.
• Track stocks of office supplies and place orders when necessary.
B. Tax and Compliance
• Preparation, payment, and timely filing of statutory taxes such as PAYE, Withholding tax, VAT and Corporation Tax.
• Work with the AHO regional finance team to monitor and align with the NIRAS transfer pricing policy
C: Project Accounting
• Overseeing project accounting for ongoing projects.
• In liaison with project managers monitoring project budgets and expenditure and providing advice on project expenditure.
• Checking the accuracy of costs charged by sub-contractors and compliance with their contracts.
• Preparing sales ledger invoices for projects in compliance with the terms of the client’s contracts.
• Providing project managers with up-to-date financial information on projects to allow them to make informed decisions.
• Inputting project data into the accounting system.
• Ensuring all project revenue is promptly and fully invoiced and collected according to contractual terms.

Key Performance Indicators (KPIS)
• Accurate and complete bookkeeping and reporting.
• Accurate cash forecasts and monthly budget forecasts.
• Timely preparation of payroll and payment of salaries.
• Timely payment of taxes and filling of tax returns on or before the due date.
• Timely preparation of monthly and annual reports as per the specified due date.
• Maintaining strong internal controls and ensuring compliance with financial management procedures.
• Timely follow up and implementation of audit recommendations.

Qualifications and Experience
• Bachelors with full or part qualifications in a recognized professional qualification in Accounting (ACCA, CPA or ACA) or equivalent with 3 years’ minimum accounting experience in a busy company setting
• Good working knowledge in internet-based accounting system i.e., Quick books
• Highly developed interpersonal and communication skills including influencing, negotiation, and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Strong results orientation, with the ability to challenge existing mindsets.
• Ability to present information in a succinct and compelling manner.
• Ability and willingness to quickly change work practices and hours and ensure a fast turnaround for urgent tasks.
• Excellent computer skills especially in MS Excel spread sheets and MS Word.
• Fluency in English, both verbal and written.

Work Hours: 8


Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
Interested candidates should submit their applications which include a detailed CV, cover letter and contacts of 3 references via email to AFRICA_RECRUITMENT@NIRAS.COM by 10th January 2022. Hardcopies will not be accepted.

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: 10 January 2022
Duty Station: Lusaka
Posted: 27-12-2021
No of Jobs: 1
Start Publishing: 27-12-2021
Stop Publishing (Put date of 2030): 27-12-2025
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  • SELECT * FROM icop0_acym_configuration267μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'153μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field125μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'73μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1132μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'273μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`252μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'54μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc183μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`297μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid106μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid119μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Finance-Administration-Assistant-job-at-NIRAS-30379'67μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 149μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"223μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES677μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin66μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin56μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`92μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'67μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'177μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 268354μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?96μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?375μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy