Summary
Date Posted: Tuesday, November 17, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Location: Zambia, Lusaka
Division: Program Management
Status: Local National Employee
Position Number: 20:250
The Finance Officer will provide office administrative and operation support to the IFES-Zambia field office. .

MAJOR DUTIES AND RESPONSIBILITIES:
The Finance Officer will assist with all financial transactions, expense tracking and record keeping, day-to-day office administration, management of local contrast and purchase orders, and other general support to program activities. The Finance Officer will provide assistance to:
• Prepare local procurement packages and ensure procurements and expenditures are in accordance with USAID and IFES policies and regulations.
• Collect office bills and make payments for regular office expenditures via credit card or IFES’ payment processing system.
• Ensure that all deposits and expenses are supported by appropriate documentation as required by IFES policy and donor regulations and are allocated to the appropriate budget category/ Chart of accounts.
• Responsible for the preparation of vouchers in QuickBooks, and preparation of checks for all project expenditures into QuickBooks accounting system.
• Prepare monthly financial reports with supporting documentation for all accounts, to be sent to IFES Headquarters as required.
• Preparation of end of month bank reconciliation and processing of monthly payroll including withholding and payment of the necessary taxes to the authorities.
• Forecast field office monthly operational costs for cash flow management and prepare monthly wire transfer requests when necessary.
• Review petty cash custody and reconciliation as required.
• Process VAT exemptions for all applicable payments.
• Track local employees’ vacation and sick leave accruals and usages.
• Support the preparation of program events.
• Responsible for the day-to-day management of all suppliers/vendors and managing all contracts/leases.
• Other duties as assigned.

SKILLS and SPECIFICATIONS
• The ability to remain highly organized while handling multiple tasks under tight deadlines;
• The ability to complete tasks with limited supervision;
• Excellent reporting and document handling skills;
• Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues.
• Willingness to adhere to all principles of confidentiality.
• Must value operating in a collaborative and cooperative environment.
• Ability to show initiative, good judgment, and resourcefulness.
• Ability to handle sensitive issues and address inclusion matters with integrity

EDUCATION and QUALIFICATIONS
• Bachelor’s Degree in Finance, Business Management or related required.
• 4 years of experience working with international NGOs on implementation of international technical assistance programs;
• Familiarity with USAID rules and regulations on financial management and procurement is required;
• Demonstrated professional experience and knowledge in Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles;
• Relevant skills in automated accounting software systems and database spreadsheets;
• Proficiency in Word, Power point, Outlook and Excel.
LANGUAGE SKILLS: Fluency in English required.
TRAVEL: Travel may be required.

Job Education Requirements: Bachelor’s Degree in Finance, Business Management

Job Experience Requirements: 4 years

Work Hours: 8

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Job application procedure
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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