Finance Officer (NGO)
2025-04-10T06:56:35+00:00
Brilliance Executive Management Consultancy
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Consulting
Accounting & Finance
2025-04-14T17:00:00+00:00
Zambia
8
Description:
Job Purpose
The Finance Officer will be responsible for implementing finance and accounting work processes with a focus on project management, financial transaction processing as well as recording, maintaining accurate books of account, and preparing timely financial reports for different stakeholders including internal clients, partners, donors, auditors and regulatory authorities, within approved accounting standards and organization’s policies and procedures.
Summary of Key Responsibilities:
- Work with project teams to develop costed work plans for projects.
- Monitor budget and financial plan implementation and prepare appropriate periodic tracking reports for the various stakeholders.
- In conjunction grants development team, prepare project budgets and forecasts during proposal writing phase.
- Analyse trends to identify issues that might impact on the financial wellbeing or viability of projects and advise management accordingly.
- Prepare reports that analyze budgets against actuals income and expenses and advises management on the variances observed, if any.
- Carry out monthly review of the financial performance of projects and advise the responsible teams accordingly.
- Participate in the day-to-day financial transactions including invoicing, payments and other related transactions.
- Accurately post all financial transactions in the financial management system (Quick books) in accordance with agreed directorate procedures and financial standards on a daily basis
- Assist in the facilitation of timely disbursement of funds requests to the Organization partner organizations in Zambia.
- Prepare the Regional and Country Office quarterly funds request and submit to the respective Head of Finance for review.
- Assist in Submitting of the Organizations annual returns to relevant government authorities to ensure continued registration of the organization in Zambia.
- Process payment requisitions and the corresponding payment vouchers and follow up the approval process to ensure that payment is timely made.
- Post the approved budget into the financial management system with one week after approval of the budget. Prepare monthly donor reports in the approved donor templates and formats and share them for review by the 5th of the following month.
- Maintain a fixed asset register for all assets procured by the project as Organization’s approved template
- Prepare financial journals and submit them to the Finance Manager for review and signature.
- Upon project allocation or on an annual basis, work with the project teams to prepare costed work plans and budgets.
- Ensure that journals and other Document filing systems are accurate, actualized and in accordance with the regional global archive instructions of the organization
- Assist staff in financial matters when required.
Required Skills and Competencies:
- Strong interpersonal, communication and presentation skills
- Attention to details with analytical skills
- Negotiation skills and the ability to develop strong working relationships
- Understanding of data privacy standards
- Self-disciplined to proactively resolve issues, anticipate needs and meet deadlines
- Strong organizational skills including a sense of urgency to set priorities, juggle multiple tasks, organize time effectively
- Ability to manage complex and highly confidential information
- Ability to maintain privacy and confidentiality
- Ability to work both independently and as part of a team
- Cooperative, problem-solving, and positive ‘can-do’ attitude
- Maintains customer service demeanor, responsive to requests and providing high quality service
Primary Areas of Accountability:
Qualifications and Experience
- Degree in Finance, Accounting Financial Management, OR
- Full/Finalist of CA Zambia, ACCA or CIMA
- At least 3 years’ relevant working experience working in an NGO environment in the same or similar capacity
- Experience and knowledge of Global Fund regulations, policies, procedures, and familiarity with subgrants management is an advantage.
- Advanced knowledge and hands-on experience in using Spreadsheets particularly MS Excel
- Strong conceptual understanding and appreciation of NGO accounting and operational management or previous possible roles such as financial analyst
- Demonstrable skills in the development and implementation of finance and accounting policies, procedures and systems in the context of an international NGO.
- Good knowledge of project accounting
- Must have proven budget development and oversight experience
- Knowledge of tax and other compliance implications of non-profit status
- Must be a member of ZICA
Work with project teams to develop costed work plans for projects. Monitor budget and financial plan implementation and prepare appropriate periodic tracking reports for the various stakeholders. In conjunction grants development team, prepare project budgets and forecasts during proposal writing phase. Analyse trends to identify issues that might impact on the financial wellbeing or viability of projects and advise management accordingly. Prepare reports that analyze budgets against actuals income and expenses and advises management on the variances observed, if any. Carry out monthly review of the financial performance of projects and advise the responsible teams accordingly. Participate in the day-to-day financial transactions including invoicing, payments and other related transactions. Accurately post all financial transactions in the financial management system (Quick books) in accordance with agreed directorate procedures and financial standards on a daily basis Assist in the facilitation of timely disbursement of funds requests to the Organization partner organizations in Zambia. Prepare the Regional and Country Office quarterly funds request and submit to the respective Head of Finance for review. Assist in Submitting of the Organizations annual returns to relevant government authorities to ensure continued registration of the organization in Zambia. Process payment requisitions and the corresponding payment vouchers and follow up the approval process to ensure that payment is timely made. Post the approved budget into the financial management system with one week after approval of the budget. Prepare monthly donor reports in the approved donor templates and formats and share them for review by the 5th of the following month. Maintain a fixed asset register for all assets procured by the project as Organization’s approved template Prepare financial journals and submit them to the Finance Manager for review and signature. Upon project allocation or on an annual basis, work with the project teams to prepare costed work plans and budgets. Ensure that journals and other Document filing systems are accurate, actualized and in accordance with the regional global archive instructions of the organization Assist staff in financial matters when required.
Strong interpersonal, communication and presentation skills Attention to details with analytical skills Negotiation skills and the ability to develop strong working relationships Understanding of data privacy standards Self-disciplined to proactively resolve issues, anticipate needs and meet deadlines Strong organizational skills including a sense of urgency to set priorities, juggle multiple tasks, organize time effectively Ability to manage complex and highly confidential information Ability to maintain privacy and confidentiality Ability to work both independently and as part of a team Cooperative, problem-solving, and positive ‘can-do’ attitude Maintains customer service demeanor, responsive to requests and providing high quality service
Degree in Finance, Accounting Financial Management, OR Full/Finalist of CA Zambia, ACCA or CIMA At least 3 years’ relevant working experience working in an NGO environment in the same or similar capacity Experience and knowledge of Global Fund regulations, policies, procedures, and familiarity with subgrants management is an advantage. Advanced knowledge and hands-on experience in using Spreadsheets particularly MS Excel Strong conceptual understanding and appreciation of NGO accounting and operational management or previous possible roles such as financial analyst Demonstrable skills in the development and implementation of finance and accounting policies, procedures and systems in the context of an international NGO. Good knowledge of project accounting Must have proven budget development and oversight experience Knowledge of tax and other compliance implications of non-profit status Must be a member of ZICA
JOB-67f76ba3dda51
Vacancy title:
Finance Officer (NGO)
[Type: FULL_TIME, Industry: Consulting, Category: Accounting & Finance]
Jobs at:
Brilliance Executive Management Consultancy
Deadline of this Job:
Monday, April 14 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Thursday, April 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Description:
Job Purpose
The Finance Officer will be responsible for implementing finance and accounting work processes with a focus on project management, financial transaction processing as well as recording, maintaining accurate books of account, and preparing timely financial reports for different stakeholders including internal clients, partners, donors, auditors and regulatory authorities, within approved accounting standards and organization’s policies and procedures.
Summary of Key Responsibilities:
- Work with project teams to develop costed work plans for projects.
- Monitor budget and financial plan implementation and prepare appropriate periodic tracking reports for the various stakeholders.
- In conjunction grants development team, prepare project budgets and forecasts during proposal writing phase.
- Analyse trends to identify issues that might impact on the financial wellbeing or viability of projects and advise management accordingly.
- Prepare reports that analyze budgets against actuals income and expenses and advises management on the variances observed, if any.
- Carry out monthly review of the financial performance of projects and advise the responsible teams accordingly.
- Participate in the day-to-day financial transactions including invoicing, payments and other related transactions.
- Accurately post all financial transactions in the financial management system (Quick books) in accordance with agreed directorate procedures and financial standards on a daily basis
- Assist in the facilitation of timely disbursement of funds requests to the Organization partner organizations in Zambia.
- Prepare the Regional and Country Office quarterly funds request and submit to the respective Head of Finance for review.
- Assist in Submitting of the Organizations annual returns to relevant government authorities to ensure continued registration of the organization in Zambia.
- Process payment requisitions and the corresponding payment vouchers and follow up the approval process to ensure that payment is timely made.
- Post the approved budget into the financial management system with one week after approval of the budget. Prepare monthly donor reports in the approved donor templates and formats and share them for review by the 5th of the following month.
- Maintain a fixed asset register for all assets procured by the project as Organization’s approved template
- Prepare financial journals and submit them to the Finance Manager for review and signature.
- Upon project allocation or on an annual basis, work with the project teams to prepare costed work plans and budgets.
- Ensure that journals and other Document filing systems are accurate, actualized and in accordance with the regional global archive instructions of the organization
- Assist staff in financial matters when required.
Required Skills and Competencies:
- Strong interpersonal, communication and presentation skills
- Attention to details with analytical skills
- Negotiation skills and the ability to develop strong working relationships
- Understanding of data privacy standards
- Self-disciplined to proactively resolve issues, anticipate needs and meet deadlines
- Strong organizational skills including a sense of urgency to set priorities, juggle multiple tasks, organize time effectively
- Ability to manage complex and highly confidential information
- Ability to maintain privacy and confidentiality
- Ability to work both independently and as part of a team
- Cooperative, problem-solving, and positive ‘can-do’ attitude
- Maintains customer service demeanor, responsive to requests and providing high quality service
Primary Areas of Accountability:
Qualifications and Experience
- Degree in Finance, Accounting Financial Management, OR
- Full/Finalist of CA Zambia, ACCA or CIMA
- At least 3 years’ relevant working experience working in an NGO environment in the same or similar capacity
- Experience and knowledge of Global Fund regulations, policies, procedures, and familiarity with subgrants management is an advantage.
- Advanced knowledge and hands-on experience in using Spreadsheets particularly MS Excel
- Strong conceptual understanding and appreciation of NGO accounting and operational management or previous possible roles such as financial analyst
- Demonstrable skills in the development and implementation of finance and accounting policies, procedures and systems in the context of an international NGO.
- Good knowledge of project accounting
- Must have proven budget development and oversight experience
- Knowledge of tax and other compliance implications of non-profit status
- Must be a member of ZICA
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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THIS IS A RELIEF/TEMPORAL POSITION WITH AN ENGAGEMENT PERIOD OF SIX (06) MONTHS
EXPERIENCED FEMALES AND DIFFERENT ABLED PERSONS ARE ENCOURAGED TO APPLY FOR ANY OF THIS POSITION
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