Summary
Date Posted: Wednesday, August 21 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Zambia Association of Manufacturers (ZAM), a prominent business association representing the manufacturing sector and related industries in Zambia, is seeking to recruit a Finance and Administration Specialist. This role demands a highly skilled professional who will take on significant responsibilities, including overseeing the Association’s financial and administrative functions and supervising the Admin and Finance Officer.
Department: Finance and Administration
Title: Finance and Administration Specialist
Reports to: Chief Executive Officer
Expected Start Date: Immediately
Location: Lusaka

Key Responsibilities:
1. Accounting:
• Maintain accurate and comprehensive revenue and expenditure accounts.
• Lead the management of inventory, credit, collections, disbursements, deposits, and remittances.
• Establish and enforce strong controls for all revenues and expenses, ensuring the safeguarding of assets.
• Ensure accurate accounting for accruals in compliance with relevant standards.
• Oversee the management of office expenses, including petty cash, stationery, transport, and equipment.
• Manage payroll processing, voucher management, and timely fund distribution.
• Maintain an up-to-date Asset Register for the effective management of the Association’s assets.
• Prepare detailed budgets and cash flows to support strategic decision-making.
• Produce monthly, quarterly, and annual financial and management accounts.
• Develop and implement strategies for the timely disbursement of gratuities.
• Lead the preparation and coordination of externally audited financial accounts.
2. Administration:
• Oversee the daily operations of the Association, ensuring effective personnel allocation and coordination.
• Supervise the Admin and Finance Officer, ensuring their tasks align with the organization’s objectives.
• Coordinate and facilitate meetings, seminars, conferences, and various committee meetings.
• Lead the preparation and submission of comprehensive monthly and quarterly departmental reports.
• Provide orientation and training for new employees, ensuring they understand and adhere to organizational policies.
• Manage and coordinate employee leave, human resources issues, and staff performance evaluations.
3. Strategic Management:
• Collaborate with the CEO to develop and implement a robust financial sustainability strategy.
• Analyze revenue sources and develop strategies to enhance revenue growth.
• Develop and enforce policies that improve the working environment within the Secretariat.
• Establish and maintain systems and controls to ensure operational efficiency.
4. Reporting and Coordination:
• Prepare and present comprehensive reports for both internal and external stakeholders.
• Coordinate and document committee meetings, ensuring follow-up on action items.

Person Specification:
• Full Grade 12 Certificate.
• Full ZICA Licentiate/Bachelor of Accountancy or equivalent.
• Minimum of 5 years of relevant work experience in finance and administration, preferably in a supervisory role.
• Proficiency in Pastel Accounting or equivalent financial software.
• Thorough understanding of International Financial Reporting Standards (IFRS) and International Accounting Standards (IAS).
• Membership in the Zambia Institute of Chartered Accountants.
• Strong report writing, analytical, and organizational skills.
• Excellent interpersonal and leadership abilities, with the capacity to manage and guide a team.
• Ability to work independently and under minimal supervision.

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 60

Level of Education:

Job application procedure
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Send applications with relevant qualifications and experience by 30th August 2024.

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