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Grant Accountant (NGO) job at Brilliance Executive Management Consultancy
Brilliance Executive Management Consultancy Limited
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Grant Accountant (NGO)
2025-04-10T06:52:27+00:00
Brilliance Executive Management Consultancy
https://www.greatzambiajobs.com/jsjobsdata/data/employer/comp_2469/logo/Brilliance%20Executive%20Management%20Consultancy%20Limited.jpg
FULL_TIME
 
Lusaka
Lusaka
10101
Zambia
Consulting
Accounting & Finance
ZMW
 
MONTH
2025-04-14T17:00:00+00:00
 
Zambia
8
Description:

Job Purpose

The Grant Accountant will oversee the collection, recording, allocation, and analysis of award and project costs and revenue. Analyses budget and actual costs and prepares project profit and loss statements. Ensure that the overheads budget is recovered on a quarterly basis through payments and supporting documentation. He/she will also be responsible for financial reporting and analysis. Improve the management of grant projects and ensure maximum cost recovery. Prepare draft invoices, obtains approval from project managers, and transfers invoices to the Receivables application. Schedule and train new Grant Mangers on accessing their grant budget reports

Summary of Key Responsibilities:

  • Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP)
  • Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programs effectively, efficiently, and sustainably.
  • Assists Grant Administrator, Grant Managers, and the Controller with pre-award budget development and performs post-award budget revision reporting for grants.
  • Track partner grants disbursement and expenditure and provide internal reporting schedules.
  • Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.
  • Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
  • Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
  • Conduct financial assessment of partners; prepare and follow-up on risk management plans to ensure mitigation of risks for areas identified or in situations where contractual obligations may not be met.
  • Assist project managers with budget re-alignment and other budgetary issues.
  • Ensure proper coding and charging of expenses to the correct projects and budget lines.
  • Receive, review and correct monthly cashbooks from implementing partners for assigned projects and prepare for submission to the Regional Finance Team by 10th day of each month for posting.
  • Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received.
  • Assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the regional office for consolidation and forwarding to HQ /Regional Office for funding.
  • Regularly visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
  • Resolve routine operational and process issues related to grant management and refer complex issues to the supervisor with recommendations for courses of action.
  • Support project managers in preparing proposal budget for various donors.
  • Ensure that budgeted activities are reasonably costed and incompliance with the donor regulation.

Required Skills and Competencies

  • Excellent communication and interpersonal skills (oral & written)
  • Excellent analytical and numerical skills.
  • Good understanding of internal controls and compliance.
  • Attention to details-Ensure nothing is missed or overlooked.
  • Able to work with limited supervision
  • High level of Accountability.
  • Demonstrates high levels of confidentiality.
  • Excellent planning and organizing skills.
  • Sober minded
  • Honest and trust-worthy
Primary Areas of Accountability:

Qualifications and Experience

  • Degree in Accounting or Finance OR Full professional accounting qualifications (CA Zambia, ACCA, CIMA)
  • Must have a minimum of at least 4+ years of working experience in Grant Accounting with a major international NGO.
  • Proven experience in Grant Reporting
  • Must have proven experience in managing donor relations
  • Proficient in computer skills, particularly knowledge of MS Excel software.
  • Must be a member of the ZICA
Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP) Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programs effectively, efficiently, and sustainably. Assists Grant Administrator, Grant Managers, and the Controller with pre-award budget development and performs post-award budget revision reporting for grants. Track partner grants disbursement and expenditure and provide internal reporting schedules. Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses. Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers. Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action. Conduct financial assessment of partners; prepare and follow-up on risk management plans to ensure mitigation of risks for areas identified or in situations where contractual obligations may not be met. Assist project managers with budget re-alignment and other budgetary issues. Ensure proper coding and charging of expenses to the correct projects and budget lines. Receive, review and correct monthly cashbooks from implementing partners for assigned projects and prepare for submission to the Regional Finance Team by 10th day of each month for posting. Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received. Assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the regional office for consolidation and forwarding to HQ /Regional Office for funding. Regularly visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas. Resolve routine operational and process issues related to grant management and refer complex issues to the supervisor with recommendations for courses of action. Support project managers in preparing proposal budget for various donors. Ensure that budgeted activities are reasonably costed and incompliance with the donor regulation.
Excellent communication and interpersonal skills (oral & written) Excellent analytical and numerical skills. Good understanding of internal controls and compliance. Attention to details-Ensure nothing is missed or overlooked. Able to work with limited supervision High level of Accountability. Demonstrates high levels of confidentiality. Excellent planning and organizing skills. Sober minded Honest and trust-worthy
Degree in Accounting or Finance OR Full professional accounting qualifications (CA Zambia, ACCA, CIMA) Must have a minimum of at least 4+ years of working experience in Grant Accounting with a major international NGO. Proven experience in Grant Reporting Must have proven experience in managing donor relations Proficient in computer skills, particularly knowledge of MS Excel software. Must be a member of the ZICA
bachelor degree
48
JOB-67f76aab20125

Vacancy title:
Grant Accountant (NGO)

[Type: FULL_TIME, Industry: Consulting, Category: Accounting & Finance]

Jobs at:
Brilliance Executive Management Consultancy

Deadline of this Job:
Monday, April 14 2025

Duty Station:
Lusaka | Lusaka | Zambia

Summary
Date Posted: Thursday, April 10 2025, Base Salary: Not Disclosed

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Learn more about Brilliance Executive Management Consultancy
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JOB DETAILS:

Description:

Job Purpose

The Grant Accountant will oversee the collection, recording, allocation, and analysis of award and project costs and revenue. Analyses budget and actual costs and prepares project profit and loss statements. Ensure that the overheads budget is recovered on a quarterly basis through payments and supporting documentation. He/she will also be responsible for financial reporting and analysis. Improve the management of grant projects and ensure maximum cost recovery. Prepare draft invoices, obtains approval from project managers, and transfers invoices to the Receivables application. Schedule and train new Grant Mangers on accessing their grant budget reports

Summary of Key Responsibilities:

  • Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP)
  • Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programs effectively, efficiently, and sustainably.
  • Assists Grant Administrator, Grant Managers, and the Controller with pre-award budget development and performs post-award budget revision reporting for grants.
  • Track partner grants disbursement and expenditure and provide internal reporting schedules.
  • Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.
  • Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
  • Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
  • Conduct financial assessment of partners; prepare and follow-up on risk management plans to ensure mitigation of risks for areas identified or in situations where contractual obligations may not be met.
  • Assist project managers with budget re-alignment and other budgetary issues.
  • Ensure proper coding and charging of expenses to the correct projects and budget lines.
  • Receive, review and correct monthly cashbooks from implementing partners for assigned projects and prepare for submission to the Regional Finance Team by 10th day of each month for posting.
  • Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received.
  • Assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the regional office for consolidation and forwarding to HQ /Regional Office for funding.
  • Regularly visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
  • Resolve routine operational and process issues related to grant management and refer complex issues to the supervisor with recommendations for courses of action.
  • Support project managers in preparing proposal budget for various donors.
  • Ensure that budgeted activities are reasonably costed and incompliance with the donor regulation.

Required Skills and Competencies

  • Excellent communication and interpersonal skills (oral & written)
  • Excellent analytical and numerical skills.
  • Good understanding of internal controls and compliance.
  • Attention to details-Ensure nothing is missed or overlooked.
  • Able to work with limited supervision
  • High level of Accountability.
  • Demonstrates high levels of confidentiality.
  • Excellent planning and organizing skills.
  • Sober minded
  • Honest and trust-worthy
Primary Areas of Accountability:

Qualifications and Experience

  • Degree in Accounting or Finance OR Full professional accounting qualifications (CA Zambia, ACCA, CIMA)
  • Must have a minimum of at least 4+ years of working experience in Grant Accounting with a major international NGO.
  • Proven experience in Grant Reporting
  • Must have proven experience in managing donor relations
  • Proficient in computer skills, particularly knowledge of MS Excel software.
  • Must be a member of the ZICA

 

Work Hours: 8

Experience in Months: 48

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

THIS IS A RELIEF/TEMPORAL POSITION WITH AN ENGAGEMENT PERIOD OF SIX (06) MONTHS

EXPERIENCED FEMALES & DIFFERENT ABLED PERSONS ARE ENCOURAGED TO APPLY FOR ANY OF THIS POSITION

If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.

DO NOT SEND CERTIFICATES AT THIS STAGE

 

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Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Monday, April 14 2025
Duty Station: Lusaka | Lusaka | Zambia
Posted: 10-04-2025
No of Jobs: 1
Start Publishing: 10-04-2025
Stop Publishing (Put date of 2030): 10-04-2066
Apply Now

Caution: Never Pay Money in a Recruitment Process.

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  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'startpublishing' AND fieldfor = 2170μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'stoppublishing' AND fieldfor = 2183μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'226μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'default'261μs3.94KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'218μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT * FROM `icop0_js_job_fieldsordering` WHERE isvisitorpublished = 1 AND fieldfor = 14 ORDER BY ordering206μs4.27KB/components/com_jsjobs/models/customfields.php:59Copy
  • SELECT `id`,`name`,`rules`,`parent_id` FROM `icop0_assets` WHERE `name` IN (:preparedArray1,:preparedArray2,:preparedArray3,:preparedArray4,:preparedArray5,:preparedArray6,:preparedArray7,:preparedArray8,:preparedArray9,:preparedArray10,:preparedArray11,:preparedArray12,:preparedArray13,:preparedArray14,:preparedArray15,:preparedArray16,:preparedArray17,:preparedArray18,:preparedArray19,:preparedArray20,:preparedArray21,:preparedArray22,:preparedArray23,:preparedArray24,:preparedArray25,:preparedArray26,:preparedArray27,:preparedArray28,:preparedArray29,:preparedArray30,:preparedArray31,:preparedArray32,:preparedArray33,:preparedArray34,:preparedArray35,:preparedArray36,:preparedArray37,:preparedArray38,:preparedArray39,:preparedArray40,:preparedArray41,:preparedArray42,:preparedArray43,:preparedArray44,:preparedArray45,:preparedArray46,:preparedArray47,:preparedArray48,:preparedArray49,:preparedArray50)615μs8.25KBParams/libraries/src/Access/Access.php:357Copy
  • SELECT `id` FROM `icop0_rstbox` WHERE `published` = 1 AND `testmode` = 0111μs920B/administrator/components/com_rstbox/EngageBox/Boxes.php:45Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 22106μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 24108μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 28106μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 38146μs73.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 40137μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT `a`.`menutype`,`a`.`title` FROM `icop0_menu_types` AS `a` WHERE `a`.`client_id` = 0110μs1.19KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:138Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'mainmenu' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft394μs1.8KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'distribution-channels' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft242μs1.17KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'categories-list' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft458μs2.3KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT * FROM icop0_jmap_metainfo WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Grant-Accountant-NGO-job-at-Brilliance-Executive-Management-Consultancy-75302' AND `published` = 1135μs1.2KB/plugins/system/jmap/jmap.php:818Copy
  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Grant-Accountant-NGO-job-at-Brilliance-Executive-Management-Consultancy-75302'76μs8.94KB/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration277μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'137μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field113μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'99μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1125μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'187μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`297μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'82μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc179μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`335μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid151μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid129μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Grant-Accountant-NGO-job-at-Brilliance-Executive-Management-Consultancy-75302'85μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 178μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"352μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES944μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin85μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin81μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`89μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'107μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'256μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 2469104μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?111μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?377μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy