Grant Accountant (NGO)
2025-04-10T06:52:27+00:00
Brilliance Executive Management Consultancy
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FULL_TIME
Lusaka
Lusaka
10101
Zambia
Consulting
Accounting & Finance
2025-04-14T17:00:00+00:00
Zambia
8
Description:
Job Purpose
The Grant Accountant will oversee the collection, recording, allocation, and analysis of award and project costs and revenue. Analyses budget and actual costs and prepares project profit and loss statements. Ensure that the overheads budget is recovered on a quarterly basis through payments and supporting documentation. He/she will also be responsible for financial reporting and analysis. Improve the management of grant projects and ensure maximum cost recovery. Prepare draft invoices, obtains approval from project managers, and transfers invoices to the Receivables application. Schedule and train new Grant Mangers on accessing their grant budget reports
Summary of Key Responsibilities:
- Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP)
- Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programs effectively, efficiently, and sustainably.
- Assists Grant Administrator, Grant Managers, and the Controller with pre-award budget development and performs post-award budget revision reporting for grants.
- Track partner grants disbursement and expenditure and provide internal reporting schedules.
- Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.
- Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
- Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
- Conduct financial assessment of partners; prepare and follow-up on risk management plans to ensure mitigation of risks for areas identified or in situations where contractual obligations may not be met.
- Assist project managers with budget re-alignment and other budgetary issues.
- Ensure proper coding and charging of expenses to the correct projects and budget lines.
- Receive, review and correct monthly cashbooks from implementing partners for assigned projects and prepare for submission to the Regional Finance Team by 10th day of each month for posting.
- Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received.
- Assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the regional office for consolidation and forwarding to HQ /Regional Office for funding.
- Regularly visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
- Resolve routine operational and process issues related to grant management and refer complex issues to the supervisor with recommendations for courses of action.
- Support project managers in preparing proposal budget for various donors.
- Ensure that budgeted activities are reasonably costed and incompliance with the donor regulation.
Required Skills and Competencies
- Excellent communication and interpersonal skills (oral & written)
- Excellent analytical and numerical skills.
- Good understanding of internal controls and compliance.
- Attention to details-Ensure nothing is missed or overlooked.
- Able to work with limited supervision
- High level of Accountability.
- Demonstrates high levels of confidentiality.
- Excellent planning and organizing skills.
- Sober minded
- Honest and trust-worthy
Primary Areas of Accountability:
Qualifications and Experience
- Degree in Accounting or Finance OR Full professional accounting qualifications (CA Zambia, ACCA, CIMA)
- Must have a minimum of at least 4+ years of working experience in Grant Accounting with a major international NGO.
- Proven experience in Grant Reporting
- Must have proven experience in managing donor relations
- Proficient in computer skills, particularly knowledge of MS Excel software.
- Must be a member of the ZICA
Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP) Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programs effectively, efficiently, and sustainably. Assists Grant Administrator, Grant Managers, and the Controller with pre-award budget development and performs post-award budget revision reporting for grants. Track partner grants disbursement and expenditure and provide internal reporting schedules. Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses. Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers. Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action. Conduct financial assessment of partners; prepare and follow-up on risk management plans to ensure mitigation of risks for areas identified or in situations where contractual obligations may not be met. Assist project managers with budget re-alignment and other budgetary issues. Ensure proper coding and charging of expenses to the correct projects and budget lines. Receive, review and correct monthly cashbooks from implementing partners for assigned projects and prepare for submission to the Regional Finance Team by 10th day of each month for posting. Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received. Assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the regional office for consolidation and forwarding to HQ /Regional Office for funding. Regularly visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas. Resolve routine operational and process issues related to grant management and refer complex issues to the supervisor with recommendations for courses of action. Support project managers in preparing proposal budget for various donors. Ensure that budgeted activities are reasonably costed and incompliance with the donor regulation.
Excellent communication and interpersonal skills (oral & written) Excellent analytical and numerical skills. Good understanding of internal controls and compliance. Attention to details-Ensure nothing is missed or overlooked. Able to work with limited supervision High level of Accountability. Demonstrates high levels of confidentiality. Excellent planning and organizing skills. Sober minded Honest and trust-worthy
Degree in Accounting or Finance OR Full professional accounting qualifications (CA Zambia, ACCA, CIMA) Must have a minimum of at least 4+ years of working experience in Grant Accounting with a major international NGO. Proven experience in Grant Reporting Must have proven experience in managing donor relations Proficient in computer skills, particularly knowledge of MS Excel software. Must be a member of the ZICA
JOB-67f76aab20125
Vacancy title:
Grant Accountant (NGO)
[Type: FULL_TIME, Industry: Consulting, Category: Accounting & Finance]
Jobs at:
Brilliance Executive Management Consultancy
Deadline of this Job:
Monday, April 14 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Thursday, April 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Description:
Job Purpose
The Grant Accountant will oversee the collection, recording, allocation, and analysis of award and project costs and revenue. Analyses budget and actual costs and prepares project profit and loss statements. Ensure that the overheads budget is recovered on a quarterly basis through payments and supporting documentation. He/she will also be responsible for financial reporting and analysis. Improve the management of grant projects and ensure maximum cost recovery. Prepare draft invoices, obtains approval from project managers, and transfers invoices to the Receivables application. Schedule and train new Grant Mangers on accessing their grant budget reports
Summary of Key Responsibilities:
- Maintain a system of financial accounting, reporting, and record keeping in accordance to Generally Accepted Accounting Principles (GAAP)
- Provide guidance and facilitate partner institutional capacity strengthening plans, ensuring partner organizations implement programs effectively, efficiently, and sustainably.
- Assists Grant Administrator, Grant Managers, and the Controller with pre-award budget development and performs post-award budget revision reporting for grants.
- Track partner grants disbursement and expenditure and provide internal reporting schedules.
- Responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.
- Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the program managers.
- Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
- Conduct financial assessment of partners; prepare and follow-up on risk management plans to ensure mitigation of risks for areas identified or in situations where contractual obligations may not be met.
- Assist project managers with budget re-alignment and other budgetary issues.
- Ensure proper coding and charging of expenses to the correct projects and budget lines.
- Receive, review and correct monthly cashbooks from implementing partners for assigned projects and prepare for submission to the Regional Finance Team by 10th day of each month for posting.
- Prepares and maintains reimbursement expenditure reports for grants and reconciles monthly grant reports to funds received.
- Assist in getting monthly cash flow requirements from implementing partners and project managers and forwarding this to the regional office for consolidation and forwarding to HQ /Regional Office for funding.
- Regularly visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
- Resolve routine operational and process issues related to grant management and refer complex issues to the supervisor with recommendations for courses of action.
- Support project managers in preparing proposal budget for various donors.
- Ensure that budgeted activities are reasonably costed and incompliance with the donor regulation.
Required Skills and Competencies
- Excellent communication and interpersonal skills (oral & written)
- Excellent analytical and numerical skills.
- Good understanding of internal controls and compliance.
- Attention to details-Ensure nothing is missed or overlooked.
- Able to work with limited supervision
- High level of Accountability.
- Demonstrates high levels of confidentiality.
- Excellent planning and organizing skills.
- Sober minded
- Honest and trust-worthy
Primary Areas of Accountability:
Qualifications and Experience
- Degree in Accounting or Finance OR Full professional accounting qualifications (CA Zambia, ACCA, CIMA)
- Must have a minimum of at least 4+ years of working experience in Grant Accounting with a major international NGO.
- Proven experience in Grant Reporting
- Must have proven experience in managing donor relations
- Proficient in computer skills, particularly knowledge of MS Excel software.
- Must be a member of the ZICA
Work Hours: 8
Experience in Months: 48
Level of Education: bachelor degree
Job application procedure
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THIS IS A RELIEF/TEMPORAL POSITION WITH AN ENGAGEMENT PERIOD OF SIX (06) MONTHS
EXPERIENCED FEMALES & DIFFERENT ABLED PERSONS ARE ENCOURAGED TO APPLY FOR ANY OF THIS POSITION
If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.
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