Summary
Date Posted: 19th March 2019 , Base Salary: Not Disclosed , Employment Type: Full_Time , Currency: RWF , Value: 200000 , Minimum: 140000 , Maximum: 600000 , Period: MONTH

JOB DETAILS:
  Job Description
HRIS & Payroll Administration Officer
Human Resources Information System and Payroll Administrator
World Vision International (Rwanda) is a child-focused Christian humanitarian organization implementing development programmes in 24 Districts of Rwanda.
World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Human Resources Information System and Payroll Administrator. The position will be based in Kigali and reporting to the People and Culture (Human Resources) Director.
Purpose of the position:
The job holder is responsible for Human Resources Information System (HRIS) and payroll administration within World Vision Rwanda. He/she also provides People and Culture support as a business partner to the assigned client group in order to improve the wellbeing of the most vulnerable children..

The major responsibilities include:
% Time Major Activities
40% HRIS (OurPeople System) Administration
• As the WV Rwanda OurPeople system super user, maintain and update the WVR HR data in the Our People (HRIS) system.
• Train and assist WV Rwanda staff on the use of the OurPeople (HRIS) system’s Employee Self Service and Manager Self Service options.
• Update all the People and Culture (P&C) data in the system
• Produce reports and analysis from the OurPeople (HRIS) System for data quality assessment and other key performance measures required by WV
• Ensure that all available OurPeople system modules are fully in use
End Results Expected
• HR data maintained and updated in OurPeople system
• OurPeople system users supported effectively
• Timely and updated reports produced for decision making
• All OurPeople modules are effectively utilized
• Zero error status of OurPeople system dashboard
40% Payroll Administration
• Collate and review all payroll related documents in preparation for payroll processing.
• Compile and analyse monthly WV Rwanda staff compensation and benefits data in the payroll software.
• Ensure accuracy and timeliness payment of the monthly salaries.
• Manage staff issues related to compensation and benefits.
• Keep the payroll system updated at all times
• Provide support in conducting market surveys and benchmarks that will ensure that WV Rwanda stays competitive within the labour market.
• Prepare monthly declarations for Social Security contributions and income tax accurately and timely
• Prepare all final payments for exiting staff
• Process payments for casual staff and interns.
End Results Expected
• Accuracy and timeliness of the payroll ensured
• The payroll system updated
• Accuracy and timeliness of Social Security and Income tax declaration
• Final pay for exiting staff is processed accurately and timely
20% Recruitment and onboarding support
• Provide support in developing workforce plans
• Provide end to end timely and quality recruitment support to the assigned client group
• Provide a preliminary orientation to new staff in the assigned client group
End Results Expected
• Effective end to end recruitment

Minimum Technical Skills & Abilities
• Excellent use of HR Information Systems
• Proficiency in Systems Applications
• Advanced knowledge on use of Payroll systems
Preferred Skills, Knowledge and Experience
• Experience in NGO
• Excellent interpersonal skills
• Excellent communication and negotiation skills
• Ability to multi-task
• Ability to work under pressure
• Team player who is detail-oriented
• Expert knowledge of local labour legislature
• Ability to function in a cross cultural environment
• Work experience related to financial analysis
• Benefits and compensation analysis

Minimum qualifications and experience required
• University Degree in Business Administration, Human Resources Management, Information Systems, or any other related field
• A minimum of 2 years in HRIS and Payroll Administration

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Job application procedure
Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda 
If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process
All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.
In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org  no applications will be accepted through this email)
The closing date for submission of applications is 31st March 2019; no late applications will be accepted
As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.