Vacancy title:
Head of Central Secretariat

Jobs at:
National Industrial Research And Development Agency

Deadline of this Job:
23rd November 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 21st November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Job Title: Head of Central Secretariat

Level: 7.II

Reports To: Division Manager

No. of Positions: 1

Job Description

• Receive NIRDA’s clients and visitors and provide orientation at entrance.
  
• Receive, record and ensure distribution of all incoming and outgoing mail.
  
• Scan and submit incoming mails through Emboni system;
  
• Maintain an accurate filing system of all incoming and outgoing correspondence hard copy and in Emboni.;
  
• Facilitate institution staff to access filed documents;
  
• Ensure the security of the Institution’s correspondences and stamp;
  
• Write and submit on a regular basis (monthly and quarterly) reports of the central secretariat.
  
• Receive and answer phone inquiries and orient them to the right office.
  

Job Profile

A1 in Secretarial Studies,Office Management, or A0 in Public Administration, Administrative Sciences, Management, Sociology, Social Work or Law.

Key technical skills and knowledge required

• Strong command of written and spoken English
  
• Excellent report writing skills
  
• Strong organizational skills
  
• Strong interpersonal skills and ability to build relationships with stakeholders
  
• Strong command of Microsoft office Word, Excel, PowerPoint, and Outlook
  
• Knowledge and use of Emboni document tracking system used in Public Service
  
• Demonstrated problem solving
  
• Excellent interpersonal skills and ability to handle confidential information with discretion
  
• Fluent in Kinyarwanda
  
• Knowledge of French is an added advantage