Human Resources Assistant job at Development Aid from People to People (DAPP)
212 Days Ago
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Vacancy title:
Human Resources Assistant

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Human Resources ]

Jobs at:

Development Aid from People to People (DAPP)

Deadline of this Job:
Tuesday, November 12 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Tuesday, October 29 2024, Base Salary: Not Disclosed

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Learn more about Development Aid from People to People (DAPP)
Development Aid from People to People (DAPP) jobs in Zambia

JOB DETAILS:
Job Summary:
The position is part of the DAPP Zambia Human Resources (HR) team. The Job holder is the Project’s main point of contact for all HR matters and performs generalist HR and clerical duties for the Project including records management.

1. Main roles and responsibilities:
1.1 Facilitates and participates in the recruitment and selection process according to set policies and procedures.
1.2 Ensures all employees have valid contracts and the contracts are attested by the local labour office.
1.3 Plans and conducts new employee orientation to foster positive attitude towards project and organizational objectives.
1.4 Manages and tracks all contracts, liaising with the Project Manager on the way forward upon expiry of contracts.
1.5 Monitors leave accruals and tracks all leave taken monthly. Ensures all leave applications are duly signed and filed in employee personnel files, and that each leave plan is on file.
1.6 Ensures each employee completes Time-sheets at the end of the month, and submits the same to the Accounts department, with copy to national HR office on the due date.
1.7 Ensures that all personnel files are updated at all times, including ensuring that all audit requirements are adhered to.
1.8 Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file.
1.9 Ensures that all personnel files have all necessary documentation as per personnel file checklist, and ensures that files are kept confidentially and securely in the cabinets or filing shelves. Also, does all the routine clerical work.
1.10 Registers/helps new employees to register for NAPSA, NHIMA and for other pertinent statutory registrations.
1.11 Serves as secretary to various committees, and performs other tasks as assigned by management/ leadership.

2. Qualifications:
2.1 Minimum Diploma in Human Resources Management, Business Administration or equivalent.
2.2 Member of the Zambia Institute of Human Resources Management, with valid practicing licence.
2.3 At least two (02) years’ experience in Human Resources.
2.4 Operational knowledge of human resource information management system(s) will be an advantage.

3. Preferred qualities:
3.1 Good understanding of Zambian labour laws.
3.2 Good computer skills, particularly Microsoft Excel.
3.3 Strong interpersonal and team building skills.
3.4 Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities.
3.5 Strong written and oral communication skills, including the ability to make presentations and write concise reports.
3.6 Good negotiating and conflict resolution skills.
3.7 Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records.
3.8 Competence using common desktop applications and internal systems.

Job Experience: No Requirements

Work Hours: 8


Experience in Months:

Level of Education:
Postgraduate Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.
4.1 Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 1st November, 2024.
4.2 The cover letter and CV must be one document, and the applicant’s name must be the document title.
4.3 Indicate the job title and location, Human Resources Assistant – Mongu, as the subject of your email.
4.4 Please indicate your current, or last salary and benefits in the cover letter.
4.5 Do not attach certificates and other documentation at this stage.
Mongu residents are particularly encouraged to apply for this position.
DAPP is an equal opportunity employer. Only shortlisted candidates will be contacted.
Note that DAPP does not request for any form of payment at any stage of the recruitment process.

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Human Resource jobs in Zambia
Job Type: Full-time
Deadline of this Job: Tuesday, November 12 2024
Duty Station: Lusaka
Posted: 29-10-2024
No of Jobs: 1
Start Publishing: 29-10-2024
Stop Publishing (Put date of 2030): 29-10-2066
Apply Now

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