Summary
Date Posted: Wednesday, July 31 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Zambia Red Cross Society (ZRCS) is a Humanitarian Organization established in 1966 by an Act of Parliament CAP 307 of the laws of Zambia as an auxiliary institution that augments government’s efforts in developmental works and humanitarian assistance. ZRCS is part of the International Federation of the Red Cross and Red Crescent Societies (IFRC). In line with its mandate, ZRCS partners with the Government of the Republic of Zambia in responding to both man-made and natural disasters, including epidemics.
ZRCS is a dynamic and growing Humanitarian Organization committed to delivering top-quality services to our communities. ZRCS in fostering a collaborative and positive work environment where each team member plays a crucial role in our success. As part of our expansion plans, we are seeking a dedicated, self-motivated and detail-oriented Logistics Officer to join our ZRCS Logistics and Procurement Team.

Job Summary:
The Logistics Officer shall carry out purchasing and fleet activities and ensure that purchase orders, procurement records and fleet details are updated accordingly S/he whilst meeting all legal requirements and all procurement are done in an effective and efficient manner. She/he will ensure that organization vehicles are used in accordance with ZRCS Rules and Regulations and that vehicle usage data is correctly recorded and managed according to the correct schedule of maintenance.

Key Responsibilities:
Procurement
• Ensuring purchase orders, and other records are updated and respond to order issues.
• Review and recommend to the Manager the updated vendors list
• Organize suppliers, delivery times, invoices, and quantity of supplies
• Work with team members, supervisors, and managers to develop future purchasing plans and source potential relationships with vendors
• Analyze potential recommend to Manager potential vendors and suppliers for future project needs
• Send out RFQs, prepare tender documents, organise tender meeting, Prepare CBAs, Prepare tender minutes.
• Prepare quality quarterly reports

Logistics and Fleet management
• Ensures that organization vehicles are used in accordance with ZRCS Rules and Regulations and that vehicle usage data is correctly recorded.
• Facilitate and coordinate the purchase of organization fleet
• Oversee and coordinate vehicle usage
• Ensure timely maintenance and repair of all vehicles
• Determine the need and benefits of out-sourcing vehicle repairs or services.
• Maintain and update vehicle records in relation to project areas.
• Issue, monitor and control the drawing of fuel and lubricants
• Ensure log books are up to date and all trips, fuel and lubricants are properly recorded
• Ensure a clean and tidy working environment to aid operational efficiency

Qualifications and Experience:
Educational Requirements:
• Diploma/Bachelor’s Degree in logistics, supply chain management, business administration with five years’ traceable work experience
Skills and Competencies:
• Analytical Skills: Ability to analyze data and logistics processes to identify areas for improvement.
• Communication Skills: Strong verbal and written communication skills to effectively interact with team members, suppliers, and stakeholders.
• Problem-Solving Skills: Ability to quickly identify and resolve logistics-related issues.
• Attention to Detail: High level of accuracy and attention to detail in logistics planning and execution.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Interested candidates should submit their resume, and cover letter, and contact information for three professional references by clicking the link here.
• The Zambia Red Cross Society (ZRCS) unequivocally emphasize its commitment to a transparent and merit-based recruitment process. Our organization upholds the principles of fairness and equal opportunity, and we strongly discourage any individual or entity from making payments in exchange for job opportunities within the Zambia Red Cross Society. It is our firm policy to ensure that all our recruitment processes are free of charge, and any claim or request for payment should be considered fraudulent. Any financial transactions related to the recruitment process are unauthorized, and individuals engaging in such practices are not affiliated with Zambia Red Cross Society. We remain vigilant in safeguarding the integrity of our recruitment procedures and appreciate the cooperation of all stakeholders in maintaining a fair and transparent process. We encourage all potential applicants to rely on official communication channels and verify the authenticity of any information related to job opportunities with the Zambia Red Cross Society.

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