Summary
Date Posted:Friday, May 05 2023, Base Salary: Not Disclosed

JOB DETAILS:
Procurement
• Conduct procurement in-country to ensure effective and efficient management of the Office, in line with CIMMYT’s policies and delegation of authority.
• Works closely with the CIMMYT headquarters to comply and align the procurement process with pertinent polices.
• Facilitate the internal and external audits taking place in-country for CIMMYT.
Administration
• Arrange meetings, workshops, and seminars by supporting travel, VISAs, and help in deciding for hotel stay for visitors/officials, conference room booking etc.
• Manage Facilities and supplies and ensure timely replenishment of supplies working with providers
• Oversee office cleanliness and repairs working with and within the host institution policies.
• Recording keeping (virtual and physical) of important CIMMYT Documents.
• Any other activity as required by the supervisor.
Transportation
• Ensure adequate transportation operation in country, from fleet requirements planning, vehicle purchase, registration, assignment, transfers, maintenance, to disposal and incidents (crash and collision) management.
• Implement the Transport Management Policies and procedures ensuring it is understood by all and it is adhered to.
• Ensure recharges to the customer units are accurate and timely and work together with the Fleet Management Unit at HQ and the Finance Coordinator in country in updating rates periodically.
• Maintain that vehicle files are well designed and organized, filling system is in order and all documentation is filed in respective files.
• Liaise with Insurance Company to optimize in insurance costs and coverage. Oversees accident reports and documentation is correctly filled out; submits the reports to the insurance company and follow-up on claims to completion.
• Ensure all new staff members are meeting the requirements to be authorized to drive CIMMYT vehicles.
• Support Internationally Recruited Staff in obtaining Driver’s licenses in Sudan.
• Support transportation budget monitoring with Finance Coordinator. Monitor fleet expenses (i.e maintenance, fuel, etc.) compare them to budget in a periodic manner to identify unusual trends/deviation and implement corrective actions to address them. Ensure fleet costs are properly charged in accordance with policy.
• Assess and implement effective fleet safety system and programs. Develop and implement a comprehensive E&OHS program.

Requirements
• Bachelor’s degree in administration, Finance, or Operations.
• Minimum 3 years of experience in working in a multifunctional domain, ideally gained in both private and Non-For-Profit environments.
• Experience working with donors and knowledge of donor requirements of funded projects.
• Experience working in international environments.
• In-depth knowledge and hands on experience of MS Office especially MS Word and MS Excel
• Good Analytical and report writing skills.
• High level of confidentiality and integrity
• Excellent verbal and written English communication skills.
• Able to be flexible in taking up tasks outside of regular job responsibilities as required.
• Experience in operating in a matrix-style management internationally.
• Experience with MS Dynamic is highly desirable and will represent an advantage.
• The selected candidate must exhibit the following competencies: Organization, Critical thinking, Teamwork, Client Orientation, Problem Solving decision making, Negotiation and Conflict resolution.
Benefits
• Private Health Insurance
• Pension Plan
• Work From Home
• Paid Time Off
• Training & Development
.
Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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