Summary
Date Posted: Wednesday, December 13 2023, Base Salary: Not Disclosed

JOB DETAILS:

Reporting to the Chief Executive Officer, the Manager - Procurement and Supply will plan and manage the supply chain function by procuring goods and services for Zambia Tourism Agency to support smooth and efficient operations and service delivery.

Principle Accountabilities:
• Manage the preparation of annual work plans and budgets for the Department and facilitates smooth execution of the activities.
• Manage the monitoring and subsequent implementation of the approved budget and expenditure, respectively.
• Receive and scrutinize purchase requisitions to ensure correctness of specifications and approval by authorized signatories; and ensures that local purchase orders are prepared and authorized as well as delivered to selected suppliers and makes follow-ups with suppliers to collect goods and/or ensure compliance to specifications and delivery deadlines.
• Liaise with user departments in verifying specifications and sources of supply to ensure timely and compliant procurements.
• Ensure that an updated list of suppliers is maintained in conformity with Agency procedures and guidelines.
• Ensure that at least three quotations are sourced from selected suppliers, evaluates received quotations and recommends preferred suppliers for approval taking into account the price reasonableness, quality, delivery period and point of delivery.
• Ensure that local purchase orders are delivered to suppliers and follows up the same.
• Supervise stores and ensure that all stocks are of the correct value as reflected in the stock register.
• Manage periodic physical stock takes, valuations of the account and production of the stock count report and ensures the accuracy of all the stock control accounts in the general ledger in support of the stock figures being reported.
• Manage the preparation of bidding documents for formal tenders and manages tender closing and opening.
• Manage tender evaluations, preparation of evaluation reports recommending preferred bidders and coordinate contract awards to ensure competitive tendering and adherence to Agency procedures.
• Prepare contracts for selected suppliers, contractors and consultants and coordinate assigned approved contracts.
• Organize in consultation with the Chairperson, the Management Procurement Committee Meetings and acts as secretary/records proceedings and decisions reached to guide procurement of goods and services for the Agency
• Supervise and review the performance of subordinates to ensure effective execution of work plans and related activities in key result areas.
• Manage the preparation of period and ad hoc reports of the department's activities. Perform any other duties as assigned by the supervisor from time to time.

Qualifications and experience
• Full Form V/Grade 12 School Certificate.
• Bachelor's degree in Purchasing and Supply or equivalent.
• 8 years' work experience, 2 years of which must be at management level. Must be a member of Zambia Institute of Purchasing and Supply.



Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure

Should you closely fit the above requirements and are interested in the above positions, kindly send your detailed CV (clearly stating in the e-mail subject line the POSITION you are applying for) and send to: careers@zta.org.zm or to the physical address below by/before Friday, 22 December 2023.
The Manager - Human Resource & Administration
Zambia Tourism Agency
Abacus House, Kabelenga Road, Boma Area P.O. Box 30017, LUSAKA


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