Summary
Date Posted: Wednesday, November 20 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job description:
To provide a training administration support function to the Kwambula project (SOTTI) and associated stakeholders.

Key Responsibilities:
• Schedule and arrange internal training as well as all logistical arrangements.
• Establish and maintain a calendar of events, and book attendees against scheduled events.
• Establish internal employee booking process (KMP employees)
• Action all requests and queries relating to training administration.
• Schedule and coordinate attendance on development activities, courses/workshops.
• Produce support materials for training courses, including sign in sheets, required
• handouts, evaluation forms etc.
• Produce and distribute certificates of attendance for internal courses.
• Ensure all sign-in sheets and post-event evaluation forms are returned, reviewed and collated.
• Logistical arrangements and co-ordination of attachments and internship program.
• Ensure compliance to relevant training policies & procedures.
• Establish and maintain a database for the record keeping of training & education of employees.
• Coordinate and facilitate logistics for external training programs, including scheduling, venue booking, and materials preparation.
• Facilitate the payment process for external booking.
• Manage scholarship applications and awards, including communication with applicants and selection committee
• Administer employee study sponsorship program, including tracking and managing reimbursements and documentation
• Maintain accurate and organized records of training activities, including attendance, evaluations, and feedback
• Assist with administrative tasks such as data entry, filing, and document management
• Provide support to the training team as needed, including coordination of meetings, travel arrangements, and other tasks.
• Ensure quality service delivery and maintain positive relations customers.
• Develop and maintain networks with external service providers.
• Other duties as directed by the Supervisor.

Qualifications & Experience:
• Minimum of a Diploma in Training Administration related courses or equivalent
• Proven experience in administrative roles, preferably in a training or education setting
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups of people
• Proficient in Microsoft Office applications and other relevant software
• Knowledge of scholarship and sponsorship programs is an asset

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• To apply for this job please visit firstquantum.wd3.myworkdayjobs.com.

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