Position title: Officer II, Finance
Location: Lusaka
ChildFund Office: Zambia
Manager/ Supervisor title:  Partnership Portfolio Specialist
Position type: Full-time fixed term
Work environment: On-siteAbout ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund’s Values
ChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund’s Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role
Core purpose: The Officer, Finance will be processing payments, receiving liquidations and filing all finance documents relating to ChildFund Direct Implementation in Chibombo District. Other duties will include development of BVAs, bank reconciliations, and reporting.

Primary Responsibilities
RESPONSIBILITIES AND TASKS:

• Ensure the highest degree of integrity in the accounting records
• Verify all purchases with appropriate account codes and ensure daily data entry
• Ensure and verifies the timely payment of justified project expenses
• Ensure the validation of inter-fund receivables and payables on monthly basis
• Prepare cash flows and projections
• Provide financial advice to management
• Timely compilation and submission of monthly BVAs and finance reports.
•  Processing all payments on time
• Ensuring that all entries relating to disbursements, receipts or adjustments are posted, printed and checked against source documents.
• Checking and coding suppliers’ invoices working with ChildFund Zambia
• Ensuring adherence to Monthly Statutory obligations such as NAPSA & PAYE ensuring annual returns for registration and other related payments are remitted before due dates
• Assisting in management of debtors and reconciliation of receivable statements
• Follow up on outstanding staff credits(advances)
• Daily reconciliation of receipts where applicable
• Reconciliation of Bank Accounts
• Thorough review of liquidations from all staff under Chibombo direct implementation.
• Cash Book Management
• Ensure financial activates of organization are in accordance with regulations and laws of Zambia
• Ensure that the Agency establishes guidelines for filing, documentation listing and storage
• Ensure proper management of the financial filing system
• Prepare asset, liability and capital account entries by compiling and analyzing account information
• Perform any other duties assigned by the supervisor

Required Experience and Education

• Grade twelve (12) Certificate
• Fully qualified ACCA II or CIMA II Registered member of ZICA
• Minimum three (3) years work experience in financial accounting
• Basic understanding of accountancy and bookkeeping
• Must have extensive knowledge of Pastel
• Hands on experience on all aspects of accounting, excellent hands-on experience in sage Evolution accounting software
• Prior experience with NGO or other grant funded organization is an added advantage

Required Competencies

ChildFund’s Core Competencies

• Teamwork: Understands their role on the team and how their responsibilities connect with others.
• Communication: Actively listens, learns through observation, and uses clear and precise language.
• Results orientation: Brings forward any obstacles or challenges to work completion in a timely manner so deadlines continue to be met.
• Decision making: Demonstrates ability to evaluate situations and understand problems by analyzing information from a variety of sources.
• Resilience: Maintains Professionalism in difficult or stressful Situations.

Other Required Competencies

• Proficiency in written and spoken English.
• Working knowledge of Excel, Microsoft word, Power Point and Outlook
• Interpersonal communication skills
• Firm belief in teamwork, gender equality, participatory approach and sustainable development.
• Ability to work under minimum supervision

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.