Summary
Date Posted: Tuesday, September 24 2024, Base Salary: Not Disclosed

JOB DETAILS:
Reporting Lines
The Operations and Administrative Specialist will work within the framework of the Food and Agriculture Organization of the United Nations (FAO) Emergency Centre for Transboundary Animal Disease (ECTAD), under the direct supervision of the ECTAD country Team Leader at FAO Zambia. He/she will give support to the ECTAD Zambia team, and work in collaboration with the ECTAD Regional Team for Eastern and Southern Africa in Nairobi, Kenya as well as in collaboration with the FAO-SFS Livestock Development Officer, who is the Lead Technical Officer for the Pandemic Fund project. The incumbent will be under the administrative guidance of the FAO Representative in Zambia and work in close collaboration with the National Coordinator and other FAO Zambia team members. The incumbent will undertake the following duties and responsibilities.

Technical Focus
The technical focus will be programme development, coordination and operational assistance based on the knowledge of the local conditions, culture, language and institutions of the country of assignment. He/she will ensure the smooth functioning of projects operations, consistent service delivery, and continuous evaluation and readjustment /improvement of the operational environment

Tasks and responsibilities
• Act as a focal point for all matters related to the daily operation of the field project(s) assigned
• Prepare project task force meetings and ensure the availability of secretarial support
• Ensure timely provision of inputs for personnel, technical support services, sub-contracts, training, equipment/supplies and other needs related to project operations
• Participate in the preparation of project work plans, monitor progress and, where, necessary, identify corrective measures to overcome operational constraints
• Assist with the management of the project budget and prepare revisions as required
• Coordinate the timely preparation and submission of project progress and terminal reports required (as specified in the project agreements), as well as contributing to the preparation of analytical reports
• Coordinate actions related to timely field project completion/closure, including identification of project follow-up requirements
• Contribute to the preparation and/or assessment of new projects
• Ensure the quality of data/documentation in the Field Programme Management Information System (FPMIS) for all pipeline and operational field projects in the country
Candidates Will Be Assessed Against The Following
Minimum Requirements
• Advanced university degree in a field related to business or public administration, finance, accounting, economics, social sciences or other fields related to the FAO mandate.
• At least five years of relevant experience in office management, administration, accounting and/or audit, budget or finance
• Working knowledge of the English language
• National of Zambia

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Selection Criteria
• Prior working with FAO or any UN Agency

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
Additional Information
• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ 
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Interested and qualified? Click here to apply

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