Summary
Date Posted: Thursday, September 23, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Job title: Personal Assistant

Job Purpose
To provide the management with full-time high level technical and special support of a multi-tasking nature. The primary responsibility for this position is to ensure that management is as productive, effective and efficient as possible for management to maximize the impact this strategic, busy and demanding leadership job. The Job holder will work closely with the General Manager to help him carry out significant leadership responsibilities.
Key accountabilities will include:
• Helping to ensure that Management is prepared for meetings, including preparing bios or background information.
• Composing correspondence dealing with issues or subject matter in ways that require considerable sensitivity, discretion, judgement or negotiation in replying to inquiries, and/or presenting or requesting information.
• Maintaining a register/database of important stakeholders’ phone, e-mail and physical address;
• Collating material submitted from various sources to produce consolidated reports
• Taking minutes at all meetings
• Liaising with internal unit heads
• Maintaining both manual and electronic filing system of all incoming and outgoing mail and ensuring that mail is distributed appropriately
• Providing secretarial services including keeping a diary of official appointments;

Required Attributes and Competences
• Attention to detail with high degree of accuracy;
• Highly dedicated to work and able to work long hours;
• Presentable with good inter-personal and communication skills;
• Pro-active, innovative and assertive;
• Self- starter and independent worker as well as team player;
• Demonstrated experience at record keeping both manual and electronic;
• Outstanding reading, writing and verbal communication skills;
• Ability to work well under tight deadlines and respond to rapidly changing demands;
• Possess excellent organization skills with the ability to priotise tasks and anticipate needs;
• Ability to manage sensitive and confidential information with discretion;
• Exhibit professionalism, poise, courtesy, and strong interpersonal skills;
• Strong initiative, independent judgement, discretion, and decision making skills required coupled with effective follow-up including tracking and delegation;
• Professional presentation and demeanor with good interpersonal skills.

Qualifications and Experience
• Full Grade 12 School Certificate or its equivalent, with credits or better in English and Mathematics.
• Bachelor’s Degree in, Business Administration, Public Administration, Human Resources or any relevant equivalent degree.
• A minimum of five (5) years work experience in a similar role in a reputable organization.
Job start date is 12th October 2021

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

{module 312}

Job application procedure
All interested parties should email their Resume or CV to info@innovatia.africa

All Jobs

QUICK ALERT SUBSCRIPTION

{module 316}