Summary
Date Posted: Monday, March 10 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
To provide accurate and timely support to the Procurement Unit in the administration of the procurement process, processing bids documents and purchasing materials.

Main Duties and Accountabilities:
• To assist with preparing formal bid documents for items and services to ensure that materials are in compliance with all procurement regulations.
• To inform other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing process with established practices.
• To maintain purchasing documents, files and records (e.g. Requests for Proposals, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• To perform general and program-specific clerical functions (distributing purchase orders, scheduling).
• To process requisitions into approved purchase orders to update and distribute information and/or acquire resources in compliance with established guidelines.
• To respond to inquiries of staff and administration regarding purchasing procedures to provide information, direction and/or referral for addressing the inquiry.
• To coordinate with requesting units and make sure that the right items are procured.
• To review documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) to ensure completeness and accuracy of the purchasing process.
• To perform any other duties as may be assigned by the Supervisor.

Qualifications and Experience:
• Grade 12 or Form V Certificate (or its equivalent) with 5 “0” levels including English Language and Mathematics.
• Must have a Certificate in Procurement and Supply Chain Management, CISP or ZIPS.
• A Diploma in Procurement and Supply Chain Management, CISP or ZIPS will be an added advantage.
• Minimum of one (1) year of working experience required. Experience in an academic institution will be added advantage.
• Valid Membership to a professional body.

Required Competencies and Behavioral Attributes:
• Be able to demonstrate knowledge of Procurement and Supply Chain Management processes or procedures.
• Excellent interpersonal and communication skills.
• Excellent written and oral presentation skills.
• Takes responsibility for actions, projects, and work under own direction.
• Ability and willingness to work as part of a team and contribute fully to the work of the Department.

Reporting Relationships:
• Immediate Supervisor: Procurement Officer
• Salary Scale: PSS07

Work Hours: 8

Experience in Months: 12

Level of Education: Associate Degree

Job application procedure
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• Interested applicants meeting the above specifications should submit a detailed Curriculum Vitae, Zambia Qualifications Authority (ZAQA) validated and certified copies of Academic and Professional Certificates; and three (3) names of referees, two (2) of whom must be Professionally acquainted with the applicant.
• The applications in hard copies should be submitted to the undersigned not later than Friday 14th March 2025. Soft copies MUST be submitted as a single file to jobs@cbu.ac.zm. Clearly state the job title being applied for in the application letter or subject line for email applications. Applicants are also advised to apply for only one position that best matches their skills and experience.
• The Registrar
The Copperbelt University
Plot 4692, Jambo Drive, Riverside
P O Box 21692
KITWE
• Please note that only short-listed candidates will be contacted

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