Summary
Date Posted: Wednesday, August 16 2023, Base Salary: Not Disclosed

JOB DETAILS:
• It’s hard to believe that today 771 million people do not have clean water and 1.7 billion do not have a decent toilet – around 1 in 5 of the world’s population. Every two minutes a child under five dies from diarrheal diseases caused by poor water and sanitation.
• Join WaterAid as our Procurement Officer to change the normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you’ll be joining a 2020 Great Place to Work® award-winning organisation.
• As our Procurement Officer you will conduct the day-to-day operations of the procurement activities effectively and efficiently through timely sourcing of goods, services, works and consulting services to meet the organisation’s requirements.

Responsibilities
Departmental Planning and Budgeting
· Minimises operational costs with POD Coordinator by ensuring that departmental expenditure remains within budget approval and savings made from budget.
Preparation of Bidding documents
· Prepares bidding documents for goods, works, and consulting services in accordance with the approved procurement plan.
· Preparing Evaluation reports for various Procurements.
· Supports preparation of Committee Paper(s) for submission to the Procurement Committee.
· Supports, prepares and draft contracts for goods, works and services.
· Properly keep updated procurement records.
· Supports, administers tender closing, opening and prepares tender opening reports.
· Updates and ensures list of suppliers is approved.
Tender Evaluation Procedures
· Supports, prepares criteria that ensure objective and consistent evaluation of bids, Expression of Interest (EOI) and proposals so that the most responsive supplier/consultant/contractor is selected.
· Supports, prepares the Tender Evaluation Reports, for review by supervisor.
Preparation of Tender Documents
· Supports/participates in the preparation and floatation of bidding documents (Request for Quotations, Invitations for Bids, Request for Proposals) in line with Public Procurement Act and Public Procurement Regulations.
Survey Markets
· Undertakes market research to ensure purchases are sourced from the most competitive sources.
· Supports, enquires, and qualifies suppliers on basis of price competitiveness, quality, and delivery performance, negotiate, re-negotiate, or terminate orders or contracts as may be recommended when changes occur to warrant such actions.
Research
· Conducts research and analyses on matters that will add value to all areas of procurement.
Compliance
· Adheres to all aspects of regulatory compliance regarding the respective Procurement Policies and in conformity ZPPA guidelines.
· Adheres to a strong culture of ethics and corporate compliance.
Advisory
· Provides Procurement advisory service to all departments on procurement matters.
Stakeholder Relationships
· Develops excellent and effective collaborative relationships with key stakeholders and external providers and other agencies to ensure strategic and operational needs are fully understood and incorporated.
· Facilitates development of relationship with existing and potential suppliers.
Reports
· Submits procurement activities report monthly or as required.
Enhanced Entity Risk Management
· Ensures improved organisational risk management.
Furtherance of Company’s Interests
· Exercise the powers and duties generally exercised by Procurement Officer in the furtherance of the interests of the company as may be authorised and or delegated by the Supervisor.
Meetings
· Attend all staff/departmental meetings when required.
Any other Duties
· Perform any other job-related duties as assigned.
To be successful, you’ll need to be committed to WaterAid’s values and a working style that reflects these;
· Able to influence, support and challenge line managers as a credible source of advice.
· Customer, solutions, and delivery focused, with the ability to manage competing priorities and deadlines.
· Effective and engaging communicator who tailors communications to include and engage different audiences.
· Able to promote cross team collaboration and form effective working relationships with people from across the organisation. A networker, bringing best practice ideas to the CP
· Holds a position with courage (when appropriate) and can be flexible in make effective decisions.
· A passion for and interest in the sector, the CP and WaterAid

Essential
· Full Grade Twelve School Certificate
· Bachelor’s degree in public Procurement, Procurement and Supply,
· Business Administration, Economics, Commerce, and/or equivalent
· Professional Qualification i.e Chartered Institute of Supply Procurement
and Supply (CIPS) in relevant field from reputable institution.
· Practicing Certificate – Zambia Institute of Purchasing & Supply and
· Three years’ relevant work experience in a similar position.
· Excellent leadership skills and mature disposition
· Outstanding problem solving and presentation skills.
· Ability to translate and communicate complex topics in a variety of forums, tailoring communications to effectively fit and influence the targeted audience, presentation, and communication skills.
· Ability to work collaboratively with key internal and external leaders, partners, suppliers, and customers.
· Report writing and presentation skills.
· Data management and record keeping.
· Strong communication, negotiation skills and tact.
· Good interpersonal skills.
· Transparency
· Inspirational leadership skills
· Professionalism
· Integrity
· Distinction
· Innovation
· Teamwork
· Proficient in using computers

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• If you are interested in the position and have the right skills and attributes, send your application, consisting of a letter of interest and a CV, via email to zambiacareers@wateraid.org  using “Procurement Officer” as the subject.
• Please provide details of at least three relevant references and clearly indicate details of your current remuneration package.
• Please note: in order to apply for this role, you must demonstrate your eligibility to work in Zambia.

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