Summary
Date Posted: 1st February 2019 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: RwF

JOB DETAILS:
SNV is a not-for-profit international development organization. We have built a long-term, local presence in 38 developing nations in Asia, Africa, and Latin America, providing innovative solutions in Agriculture, Water, Sanitation and Hygiene, and Renewable Energy. SNV has been working in Rwanda for more than 35 years to improve people’s livelihoods by strengthening the capacities of public and private sector organisations. SNV works in full alignment with Rwanda’s development agenda. It does so by helping to realize the national development goals in three sectors above mentioned.
Procurement Specialist (Rwandan National)
Company Description
SNV Netherlands Development Organization is a not-for-profit international development organization founded in the Netherlands in 1965 with a global presence in 30 countries across Africa, Asia and Latin America. As an organisation, SNV focuses on the Agriculture, WASH and Energy sectors with the belief that no one should have to live in poverty and that all people should have the opportunity to pursue their own sustainable development. SNV contributes to these sectors by strengthening the capacity of targeted partners and communities at the field level to realize increased skill sets and sustainable performance; reduce poverty levels and expand employment; and improve food security while paying special attention to gender equity, social inclusion of marginalized groups and stakeholder accountability.
Job Description
PROJECT DESCRIPTION
The Rwanda Rural Sanitation Activity – Isuku Iwacu is a 4-year rural sanitation project (September 2, 2016 – November 9, 2020) funded by the US Agency for International Development (USAID). The Activity is being executed by a consortium of Non-Governmental Organizations headed by SNV, and including World Vision International and Water for People. The overall goal of the Isuku Iwacu Activity is to increase local ownership and capacity to deliver sustainable, high quality sanitation and hygiene services in order to decrease childhood stunting. . Isuku Iwacu is being implemented in eight districts: Kayonza, Kicukiro, Ngoma, Nyabihu, Nyanza, Nyarugenge, Ruhango, and Rwamagana. The Activity will help an estimated 500,000 people gain access to improved household sanitation, while ensuring that Rwandans of 137 villages across the 8 districts live in open-defecation free (ODF) environments.
POSITION SUMMARY
SNV is currently seeking a Procurement Specialist for the USAID-funded Isuku Iwacu Activity. The Specialist will be responsible for variety procurement of goods and services for all Isuku Iwacu’s micro, small and competitive purchases as needed. This includes, but is not limited to request for proposals (RFPs), request for quotations (RFQs), grants, consultant agreements, blanket purchase agreements, contracts, purchase orders, and delivery notes.
The Specialist will serve as the member of Isuku Iwacu management team, leading all procurement aspects in compliance with SNV Procurement Policy, and ensuring full compliance with all applicable provisions of Isuku Iwacu Cooperative Agreement and USG Federal regulations, CFR and ADS.
This position is based in Kigali with occasional travel to the eight target districts.
MAJOR TASKS & RESPONSIBILITIES
• Prepares annual procurement plans in accordance with approved work plans and budgeted interventions to ensure timely procurement of required goods and services.
• Reviews all incoming procurement requests, establishes priorities and performs all appropriate preparations necessary on the basis of the type of procurement requested.
• Determines suitable sources of supply through extended local and non-local searches and requests bids and quotations by telephone, correspondence, and advertisement for access to a wide range of public entities.
• Reviews and analyses bids and quotations and recommends the best qualified vendor, considering offered prices and vendor capabilities, reputation, and past performance.
• Liaises with program team and prepares RFQs and RFPs, ensuring all requirements are met (specifications, scopes of work and evaluation criteria, etc.).
• Organizes and coordinates selection committees for the review of each for bids, and compiles required documentation (bids or evaluation matrices, BAFO letters, etc.) ensuring completeness and compliance.
• Participates in contract negotiations, prepares and reviews for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
• Maintains and reconciles a tracker of all contracts and agreements in order to record deliverables, issue necessary modifications and/or cancellations, and complete adequate close-out.
• Monitors invoices/deliverables against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying office
• Maintains electronic and hard copy records of all procurement actions, and supports the review and audit of procurement files
• Stays abreast of and communicates any changes in contractual requirements
• Continuously identify ways to streamline project procedures and processes.
• Coordinates project inventory.
• Negotiates and agrees quarterly performance targets with her/his supervisor.
• Performs other tasks as assigned or required.
Qualifications
Education:
Bachelor’s degree in business administration, supply chain management, procurement and 2 to 4 years of experience, or Master’s degree in related fields and 1 to 3 years of relevant experience
Skills
• 5 years of progressively responsible experience in procurement, including prior experience performing similar tasks within a USAID-funded project
• Solid understanding and knowledge of USAID procurement rules, regulations and procedures
• Proficiency in record keeping and data analysis
• Excellent organizational skills and outstanding attention to detail, including ability to prioritize and meet deadlines.
• Expert user of MS Office products and comfort with learning new applications as required.
• Outstanding communications skills, including interpersonal communications and strong writing skills
• Ability to work both independently and as part of a team, including working collaboratively, build consensus, and effectively coordinate with internal and external actors is highly desired.
• High standards of integrity, professionalism, and impartiality.
• Strong working knowledge of English (spoken and written).
• Fluency in Kinyarwanda.

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Job application procedure
If you believe that your credentials meet the outlined profile, we invite you to apply by clicking on the link: https://jobs.smartrecruiters.com/SNV/743999683120262-procurement-specialist-rwandan-national- and complete your application in our in-house recruitment system . Please send your application letter and CV (both in English) that contains three referees with position title as subject / reference.
Start date: As soon as Possible
Duration of contract: contract will end with project - November 2020 subject to satisfactory performance
Working at SNV
SNV offers a competitive salary and comprehensive benefits package, per international standards. We offer opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. For more information, please visit our website: www.snv.org
Deadline for application: 11th February 2019