Summary
Date Posted: Thursday, November 07 2024, Base Salary: Not Disclosed

JOB DETAILS:
DUTY STATION: MINISTRY OF HEALTH HEADQUARTERS, LUSAKA
DUTIES AND RESPONSIBILITIES
The Project Coordinator will be reporting to the Director Public Health and shall be responsible for:
i. Managing the day to day operations with regard to the nutrition component in GEWEL 2 as outlined in the Project Appraisal Document (PAD);
ii. Ensuring that the Project is fully and timely implemented as well as meets its objective while remaining in full compliance with the national and World Bank instruments that govern Project implementation.
iii. Providing overall operational management for the successful execution and implementation of the project. This includes the daily responsibility to manage, coordinate, and supervise implementation and the delivery of results in accordance with the Project documents and agreed Annual Work Plans and Budgets (AWPB).
iv. General Project Management and Administration:
a) Assure the secretariat of the Project Steering Committee (PSC) meetings;
b) Liaise regularly with the Director of Public Health and the Permanent Secretary – TS (MOH) and other entities as required on project planning, implementation, monitoring;
c) Oversee the timely planning and implementation of all Project- activities and instruments in accordance with the rules and regulation of the World Bank and the GRZ.
d) Lead effectively and efficiently the utilization of human, financial and other material
resources;
e) Organize, at least monthly, Project Implementation Unit (PIU) management team meetings;
f) Organize Project performance review missions and meetings with all relevant stakeholders and partners.
v. Staff capacity building and performance management
a) In coordination with the MOH human resources department, oversee the selection, contracting and contract monitoring of all PIU staff;
b) Review the individual work plans and development plan to enhance capacity and evaluate performance;
c) Directly supervise and support all PIU staff to ensure that they remain on track with their tasks.
d) In coordination with the MOH human resources department, monitor all PIU staff performance.
e) Manage and coordinate the development and implementation of training plans for all PIU staff.
vi. Stakeholder engagement
a) Ensure the implementation of the Stakeholder Engagement Plan (SEP)
b) Contribute to engagement with Task Agencies, signing of MoUs or Instruction and
assist with the development, implementation of their Task Concept Documents;
c) Support and help build synergies and capacity among stakeholders;
d) Facilitate strategic or project-related dialogue between PIU staff and all relevant stakeholders;
e) Contribute to meetings/workshops with implementing partners and stakeholders;
f) Supervise the establishment and maintenance of a stakeholder database and an audit trail of stakeholder engagement events; and
g) Coordinate a timely response to queries by stakeholders or other interested parties on the project.
vii. Implementation, Monitoring and Reporting
a) Ensure the timely preparation and approval of the AWPB, Quarterly Concept Notes (QCN);
b) Take the lead in preparing forecasts of project-wide expenditure and planned activities;
c) Ensure that adequate systems are in place to gather data and information for project M&E;
d) Ensure the full and timely implementation of the Project Procurement for Development Strategy (PPSD);
e) Ensure quality in the process of developing Terms of Reference (ToRs) /specifications and integrity in the recruitment of consultants and contractors;
f) Ensure suitable support and supervision of consultants and contractors and review all deliverables and reports of consultants and contractors before payment authorization;
g) Monitor, in collaboration with relevant stakeholders, the identified or emerging risks and organize mitigation as necessary;
h) Day-to-day monitoring of risks and risk management plans to minimize project risks, propose and manage any changes to the project scope, project schedule and project costs using appropriate verification techniques, and subject to the approval of the Project Steering Committee (PSC) and the World Bank;
i) Ensure the implementation of the Environment and Social Commitment Plan (ESCP)
j) Ensure that the implementation of the Governance and Accountability Action Plan (GAAP) is monitored and reported to the PSC; and
k) Ensure timely preparation and submission of all reports on Project implementation.
viii. Communication
a) Monitor the implementation of the Visibility and Communication Strategy (VACS);
b) In liaison with MOH Spokesperson serve as the point of contact with the media; and
c) Monitor and clear the dissemination of information on project implementation and performance.
ix. Perform such other duties as may be assigned by the Ministry of Health and the PSC.

QUALIFICATIONS
The candidate must have:
a) A full Grade Twelve (12)/Form 5 School Certificate with a minimum of five (5) ‘O level credits or better including English Language and Mathematics.
b) A Bachelor’s Degree in Development Studies, Medicine and Nutrition from a reputable and recognized University.
c) A Master’s Degree in Development Studies, Project Management, Public Health or Business Administration from an accredited university will be an added advantage.
a) Must be a registered member of relevant regulatory body.

EXPERIENCE AND COMPETENCIES
i. At least eight (8) years of professional experience in a relevant sector of which five (5) years should be at Senior Management level with focus either in Nutrition programme development, management strategy and policy development and analysis, stakeholder engagement and project management;
ii. Demonstrated knowledge of nutrition interventions using the multi-sectoral approach including working with local governance structures.
Good understanding of Government and World Bank’ working environments and procedures;
iv. Computer literacy with proficient skills in at least Excel, Word, Power point;
v. Excellent oral and written communication skills in English.
vi. Ability to provide direction, vision, coach/mentor team members, sound judgment, issue & conflict resolution, and effective decision making.
vii. Ability to improve performance and satisfaction, team building, build and manage interpersonal relationships, influence and win respect, role modelling and fairness.
viii. Ability to actively listen, adapt, persuade and transform.
ix. Ability to get things done, managing deliverables and milestones on time/within budget/meeting project needs.
x. Ability to work in multi-cultural, multi-disciplinary teams and in a fast-paced environment.

Work Hours: 8

Experience in Months: 96

Level of Education: Bachelor Degree

Job application procedure
a) All applications should clearly state the position being applied for on the envelope and must be lodged directly with the Ministry of Health to the address below:
The Permanent Secretary- (Administration)
Ministry of Health
Ndeke House
P.O. Box 30205
LUSAKA
b) All interested persons meeting the above qualifications and experience should send their written applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership to relevant regulatory body (where applicable), latest practicing license and a detailed Curriculum Vitae with three references including their contact numbers to the address given above.
Electronic applications will NOT be considered.
c) The closing date for receiving applications is Friday, 15th November, 2024. Only short-listed candidates will be contacted.
Dr. George Sinyangwe
Permanent Secretary- Donor Coordination
MINISTRY OF HEALTH

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