Vacancy title:
Project Officer

Jobs at:
Right To Play Rwanda

Deadline of this Job:
13th july 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
BACKGROUND:
Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in over 20 countries, Right To Play transforms the lives of more than one million children each week using play and sports, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.
Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia.
Visit us at www.righttoplay.com 
The Rwanda country office is currently searching for a qualified and self-driven candidate to fill the position of Project Officer.
JOB SUMMARY:
The Project Officer reports directly to the Program Manager (PM) and is responsible for the effective administration of the project and reporting on the outcome to internal and external contacts as required.
RESPONSIBILITIES
In accordance with Right To Play (RTP) approved policies and procedures, the incumbent:

Project administration

• Contributes to the formulation of the project strategic plans feeding into the overall country strategic plan.
• Prepares and leads the implementation plan of project activities from existing operational plan.
• Guides Field Facilitators on executing the activities in each project location.
• Ensures that activities are compliant with RTP methodology and standards.
• Oversees community events such as Play Days to promote topics/issues related to their needs.
• Develops and strengthens understanding of our project management cycle with project staff and partners.
• Compiles reports received from the Field Facilitators and submits monthly activity reports to PM.
• Completes monthly budget projections and tracks expenditures.
• Participates in the planning of budget and tracks activity expenses occurred against cash projections.
• Procures project equipment (in coordination with Logistics Officer/Assistant where applicable), within authorization levels set in the In-Field Authorization Levels policy.
• Coordinates facility upgrades based on the needs of the project site.
• Arranges for storage and delivery of sport equipment to participating schools.
• Coordinates with other NGOs/CBOs to ensure participation in partner events.
• Monitors security situation in project location and reports to the PM.
• Follows up on logistics issues at project location and ensure assets, including project vehicles, are maintained.

Team management

• Conducts performance appraisals for all direct reports and provides regular feedback on performance.
• Oversees performance of any contract staff such as security guards where applicable.
• Ensures staff understands and complies with policies of RTP.
• Assesses training needs of all direct reports with input from project staff, partners and stakeholders.
• Oversees training of coaches delivered by Field Facilitators and observes coaches’ performance for certification.
• Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff.

Networking, representation and partnership building

• Shares activity plans with local NGOs in Education and Gender Equality Sectors, CBOs (community-based organizations) and looks for synergies and opportunities to work together.
• Maintains a positive working relationship with Ministry of Foreign Affairs, Ministry of Education and other Ministries, partners and stakeholders including Rwanda Education Board (REB), District and Sector Education Offices and Primary Schools as well as District JADF.
• Ensures implementation of Memorandum of Understanding (MoUs) and agreements with local representation of

Government, UN Agencies and partner organizations.

• Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities.
• Coordinates planning meetings with partners and represents RTP in various platforms.
• Facilitates participation of Athlete Supporters in project activities and events.
• Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships.
• Ensures partners are in compliance with RTP Code of Conduct and Child Safeguarding policy.

Monitoring and reporting

• Visits project locations to oversee activities, events and collects information to report on performance outcomes with focus on education and gender responsiveness high level of thinking and analysis.
• Works with school directors and teachers to develop their understanding of
  RTP’s monitoring and evaluation system as it relates to reporting on children and teachers actively involved in sport and play activities.
• Ensures accurate collection and timely submission of quantitative and quantitative monitoring information according to

RTP monitoring tools.

• Submits regularly reports to PM/PO and occasionally external stakeholders including Ministries, partners and donors.
• Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM.
• Performs other duties as assigned

MINIMUM QUALIFICATIONS (must have):
EDUCATION/TRAINING/CERTIFICATION
Bachelor’s degree in Education (Focus: Literacy and Gender) or Business Administration, Management, Social Sciences with minimum of 4 years of experience working in the education sector.
EXPERIENCE:
3 years’ experience in Education and Gender Responsive Project Administration or Community Work including managing direct reports.
KNOWLEDGE/SKILLS

• Excellent interpersonal and communication skills both written and verbal
• Self-starter with ability to work with minimal supervision
• Strong organizational and delegation skills
• Able to meet deadlines and prioritize tasks
• Strong development and team building skills
• Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
• Understand project management cycle
• Understand and hold significant working experience with Rwanda In-Service and Pre-Service Teacher Training Systems
• Effective report writing and analytical skills
  DESIRED QUALIFICATIONS (Asset to have):
• Knowledge in child and/or adult education
• Knowledge in Sport for Development
• Experience developing and managing budgets.
• Knowledge in Gender Responsive Education Programs with Focus on Numeracy and Literacy.
• Driving license” category A” is highly recommend

JOB CONTRIBUTIONS/IMPACT
PROBLEM-SOLVING
The incumbent is expected to follow established procedures and methods. Some problems will require analytic skills to identify ways to work within the limits and address needs at the same time.
FINANCIAL IMPACT
The incumbent is expected to manage the activities based on the approved budget and has approval ability as set by the In-Field Authorization Levels policy. He/she recommends purchasing equipment and other project-related expenses. Tracks expenses and decides on how to best spend remaining budget.
INFORMATION MANAGEMENT
The incumbent is expected to share information with external stakeholders with input from Field Facilitators and approval from PM. He/she collects data and generates reports and newsletters that distributes within the country and region and occasionally all of RTP.
CONTINUOUS IMPROVEMENT
The incumbent is expected to identify changes that would benefit the community, project team or partners.
RELATIONSHIP MANAGEMENT
The incumbent is expected to enhance relationships with partners by identifying needs and integrating them into activities as much as possible while providing support for maintaining great relationship.
SPECIAL CONDITIONS:
The incumbent is required to travel within the country, outside travel is possible.
Compensation: We offer a competitive salary and benefits package
Employment Start Date: Immediately
Contract Duration: Full-time, contract position as soon as possible

Job application procedure
If you are interested in applying for this position, please send your resume and cover letter to: RwandaHR@righttoplay.com  and kindly include “Project Officer” and your name in the subject line.
While we thank all applicants for their interest, only those selected for interviews will be contacted.
Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.

• Female applicants are warmly encouraged to apply.