Summary
Date Posted: Thursday, December 17, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Projects Coordinator
Location: Zambia
Duration: 1 Year renewable
Reporting: Managing Director based in Zambia – Executive Assistant to the CEO based in Kenya.
Salary: Negotiable
Goal
The project coordinator manages projects schedules, budgets, project teams , and risks. This role also ensures the projects are well-organized with optimum efficiency. This includes staying updated on project conceptualization, planning, and implementation, and ensuring all responsible parties are informed and deliver on their commitments. This role also takes accountability for projects teams performance. .

Tasks
1. Develop clear schedules and timelines for all projects, ensuring that responsible parties have been assisted to track and deliver on project commitments.
2. Coordinate meetings between project teams, internally and externally and ensure that each team member has a clear understanding of their deliverables and timelines.
3. Liaise with project teams and staff in general to ensure that projects receive the necessary support.
4. Ensure projects are fully budgeted for and personnel have the right set of skills and necessary materials to deliver.
5. Work in collaboration with administration and finance teams in Kenya and Zambia to ensure that project budgets are strictly adhered to.
6. As coordinator, manage all office operations ensuring that supplies and utilities are available for the teams to fully function.
7. Take lead of time management for the entire team, ensuring that they are able to complete their tasks within their targeted timelines.
8. Ensure teams are present and available during work hours to promote cross-project collaboration.
9. Develop and manage time sheets for all team members.
10. Liaise with Executive Assistant to ensure the CEO, senior management, and all country teams daily schedules are organized and resources available for their performance.
11. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information for Zambia team.
12. Support the Managing Director efforts in coordination of Outsourced Services.
13. Ensure office space is available for teams in the different country locations.
14. Work closely with MD and Executive Assistant to coordinate HR functionalities
15. Liaise with accounts teams in Zambia and Malawi to ensure all records are up to date
16. Coordinate liaison between the MD and Software Developers.
17. Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
18. Perform administrative and office support, such as note taking, dictation, spreadsheet creation, calendars, and maintenance of filing system and contact database
19. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
20. Organize team communications and plan events, both internally and off site

Job Skills: Not Specified

Capabilities
1. Highly organized:
• Proven track record of organizing high performing teams within a fast-paced environment
• Ability to understand project concepts and bring them to life
• Proven ability to manage and track team efficiency in delivering for demanding project timelines
2. Coordination skills:
• Proven ability to quickly understand project dynamics and develop frameworks for effective management
• Proven project team coordination ability with an understanding that projects are not mutually exclusive
3. Time management:
• Proven capability of organizing project teams for efficiency and effectiveness.

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
This is an URGENT RECRUITMENT and only candidates with immediate availability are encouraged to apply.
Send applications to
  admin@signifide.group   by Friday 18th.12.2020 C.O.B.
SUCCESSFUL CANDIDATES WILL BE NOTIFIED AND INVITED TO INTERVIEW BY EMAIL ON 23RD DECEMBER 2020
INTERVIEWS WILL BE HELD ON 29TH DECEMBER 2020

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