Vacancy title:
Receptionist

Jobs at:
Akazi Kanoze Access (AKA)

Deadline of this Job:
23rd May, 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
TITLE: Receptionist
REPORTS TO: HR & Logistics Officer
LOCATION: Kigali, Rwanda
POST TYPE & CONTRACT LENGTH: Full time & Open contract
About AKA:
AKA is a registered National Non-Government Organization (NGO) operating under the Rwanda Governance Board (RGB) certificate No 66/RGB/NGO/2016. AKA’s mission is providing Rwandan youth with employability skills, capital and support to take advantage of economic opportunities. Currently, AKA is implementing multiple donor’s projects.

DUTIES
The Receptionist will act as the first point of contact for visitors and staff to the office. The receptionist will coordinate all front office operations for the project. This position reports to the HR & Logistics Officer.

Essential function includes [but are not limited to]:

• Welcome guests and guide them;
• Receive, record and dispatch the incoming and outgoing correspondences;
• Maintain the general filing system and file all correspondences;
• Receive, record the incoming vendor invoices;
• Receive incoming telephone calls and forward them to the end destination;
• Help to coordinate outgoing telephone calls;
• Maintain visitors log book;
• Maintain and update the contacts list of all partners and vendors;
• Keep the front desk and reception area neat at all time;
• Type, scan and photocopy documents as needed;
• Perform other duties as the need arises.

Qualifications

• A1 Administration, Secretarial studies or High school Certificate with experience of at least 2 years;
• Fluent in English, French, and Kinyarwanda;
• Good command of computer (Microsoft word and Excel);
• Possession of good typing and filing skills;
• Willingness to learn and to follow guidelines.

Job application procedure
Interested candidates should submit their application cover letter + CV with 3 references only not later than 23rd May, 2018 at info@akazikanoze.org  with a copy to jnyirahabimana@akazikanoze.org  and specify in subject line: Application to the position of Alumni Networks and Job Placements Coordinator @ AKA. Only soft copies are accepted.
AKA is committed to diversity in the workplace. AKA offers a supportive work environment, competitive salary, and excellent benefits package. Only shortlisted candidates shall be contacted.