Summary
Date Posted: Thursday, July 25 2024, Base Salary: Not Disclosed

JOB DETAILS:
The Water Resources Management Authority (WARMA) was established in 2012 under the Water Resources Management Act No. 21 of 2011. One of its main functions is to manage and regulate the use of Zambia’s water resources in an integrated, participatory and sustainable manner taking into consideration the human, land, environmental and socio-economic factors. In order to effectively implement its functions, the Authority wishes to recruit suitably qualified, self- motivated and experienced persons for the following positions:-

Records Management Officer (01 Position)
Department: Human Capital and Administration
Reports To: Manager – Human Capital and Administration
Location: Headquarters – Lusaka

Qualifications:
a) Five (5) O-Levels with Credit and above in Mathematics and English:
b) Bachelor of Arts in Library and Information Studies, Records Management or equivalent c) Atleast four (4) years of experience in a similar role
d) Must be a Zambian Citizen

Other Requirements
a) Good computer skills
b) Excellent communication and interpersonal skills
c) High levels of professionalism and confidentiality
d) High levels of Integrity, Reliability, Honesty and Hardworking

Purpose of the Job:
Coordinate effective management of both paper and electronic records, ensuring compliance with legal, regulatory, and organizational requirements.

Main Duties and Accountabilities:
a) Develop and implement a records management system in collaboration with the systems analyst:
b) Facilitate the development of filing systems and maintain them to meet administrative, legal and financial requirements.
c) Developing, implementing, and maintaining records management policies and procedures.
d) Classifying, categorizing, and indexing records for easy retrieval and access.
e) Administering and Managing physical and digital storage solutions for records, ensuring security, integrity, and accessibility.
f) Developing and implementing retention schedules, ensuring timely disposal of obsolete records.
g) Ensuring adherence to legal, regulatory, and industry standards for records management.
h) Coordinating responses to requests for records, ensuring timely and accurate provision of information.
i) Maintaining an up-to-date inventory of records, including location, format, and status. i) Providing guidance and training to staff on records management best practices.
k) Identifying and mitigating risks associated with records management, such as data breaches or non-compliance.
l) Manage the circulation of all confidential mails and files to auctioning officers to avoid delays and leakages.
m) Manage the preparation of an inventory of files in order to facilitate accountability
n) Supervises effectively the securing of records in order to prevent unauthorised access and distraction.
o) Prepare reports pertaining to the operation of the unit on a regular basis.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
• INTERESTED PERSONS SHOULD SEND THEIR APPLICATION LETTERS SUPPORTED BY COPIES OF CERTIFIED ACADEMIC AND PROFESSIONAL QUALIFICATIONS WITH DETAILED CV’s WITH THREE (3) TRACEABLE REFEREES NOT LATER THAN 17:00HRS ON 9th August,2024 TO THE ADDRESS BELOW VIA THE FOLLOWING EMAIL: jobs@warma.org.zm . IN THE SUBJECT LINE, PLEASE INDICATE THE SPECIFIC POSITION YOU ARE APPLYING FOR AND ENSURE THAT THE APPLICATION IS SCANNED AS ONE PDF DOCUMENT. ONLY THOSE APPLICATIONS THAT REFERENCE THE POSITION IN THE SUBJECT LINE WILL BE CONSIDERED.
• The Director General
Water Resources Management Authority
Plot No LN-385-7 & 385-8, Alick Nkhata Road
Po Box 51059
LUSAKA
• PLEASE NOTE THAT ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED. YOU DO NOT NEED TO APPLY IF YOU DON’T MEET THE MINIMUM REQUIREMENTS.
• BE AWARE OF FRAUDSTERS, WARMA WILL NOT ASK FOR ANY PAYMENT IN RESPECT OF THESE REQUIREMENTS.

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