Summary
Date Posted: Friday, March 21 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
Reporting to the Administrative Assistant, the Registry Clerk will be responsible for ensuring the safe custody and storage of the Company’s information assets, maintaining accurate and up-to-date records, files, and documents, and providing efficient registry services to support business operations.

Main Duties and Responsibilities (Principal Accountabilities)
• Develop and implement effective filing systems, both manual and electronic.
• Undertake timely opening of new files and closing of old ones to foster information storage and retrieval.
• Maintain accurate records of incoming and outgoing mails and files to avoid losses and misdirection within the company.
• Ensure the safe custody and storage of information, adhering to data protection and confidentiality protocols.
• Circulate confidential mails and files to actioning officers to avoid delays and leakages.
• Prepare inventory of files in an efficient and timely manner so as to facilitate accountability.
• Storing, arranging, indexing, and classifying documents and information securely.
• Locate correct forms and inventory all the time or as may be required.
• Process and scan files into digital media Electronic Storage of files.
• Ensure compliance with relevant laws, regulations, and Company policies regarding information management.

Qualifications:
• Grade (12) Certificate with five O levels including English and Mathematics.
• Diploma in Library Studies/Records Management or equivalent.
• Member of a relevant Professional Body.
• Minimum 2 years work experience in a similar role.
• Qualifications must be verified by the Zambia Qualification Authority.

Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure
• Interested candidates meeting the above requirements should submit their applications attaching their cover letter, Curriculum Vitae, copies of Certified academic and professional qualifications, and ZAQA verification/evaluation certificates in a single PDF document as well as the Contact details (address/telephone/email) of Three (3) traceable referees online via Email on or before 21st March, 2025.
• Applications should be addressed and sent to:
• The Managing Director
Luapula Water Supply and Sanitation Company Limited
Plot 106, Chitimukulu Road, Low Density
P. O. Box 710594
MANSA
• NOTE: Luapula Water Supply and Sanitation Company Limited (LpWSC) is an Equal Opportunity Employer and does not discriminate in its selection and recruitment practices on the basis of race, tribe, color, religion, gender, political affiliation, marital status, disability, membership in an employee organization, or other non-merit factors.
• Women are encouraged to apply.

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