Summary
Date Posted: Wednesday, December 21, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
SHORT TERM STAFF (STS)

THE BANK:
Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank's development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2013-2022) and ensure greater developmental impact, five major arcas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely, energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision

THE POSITION:
The Bank invites suitably qualified persons to apply for the position of (STS) Secretary/Receptionist. This position is based in Lusaka, Zambia and does not attract international terms and conditions.
KEY FUNCTIONS:
• Under the Supervision of the Country Manager, the Secretary/Receptionist will perform the following:
• Prepare and finalize draft project correspondence (letters, faxes, etc.) for experts:
• Transmit project correspondence to the stakeholders concerned by mail, fax and courrier services;
• Prepare DHL dispatches;
• Assist in organizing appointments for various missions of the Bank's project departments; Organize appointments for experts and other country office staff members and update their schedules;
• Prepare information documents for experts on official and special missions;
• Handle protocol matters related to the reception of experts and visitors to the country office: Organize experts' meetings;
• Assist the Country Manager's secretary in coordinating official receptions organized by the Country Manager;
• Organize meetings convened by the Country Manager or CPO with sector experts; attend and draft meeting reports;
• Take notes and draft staff meeting reports, in case of absence of the Country Manager's secretary;
• Draft and monitor correspondence that does not focus on substantive issues;
• Maintain an appropriate archiving system; process the mission reports of experts; Manage the switchboard;
• Manage incoming mail by registering it in DTS and distributing it,
• Enter the missions of experts and other field office staff members in SAP; record the relevant justifications of such missions;
• Prepare Service Entry Sheets (SES);
• Organize signing ceremonies for loan or grant agreements and Memoranda of Understanding (MoUs);
• Organize project seminars/workshops.

COMPETENCIES (skills, experience, and knowledge):
1. Hold a minimum of a bachelor's degree in Administration, Finance, Secretarial Science or in a related field.
2. Have a minimum of four (4) years of relevant work experience.
3. Proof of citizenship or evidence of permanent residency or work authorization in Zambia 4. Good written and oral skills in English or French with a good working knowledge of the other language.
5. Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP will be an added advantage.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Applicants who fully meet the Bank's requirements and are considered for further assessment will be contacted. Applicants should submit with their application:
1. Updated Curriculum Vitae (CV)
2. Scanned copies of relevant certified educational qualifications
3. Proof of citizenship or evidence of permanent residency or work authorization in Zambia 4. Any additional document that may be stated as required.
The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants' bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.
Please follow link below apply: Closing date of submission is 15 January 2023 cozm_recruitment@afdb.org 




All Jobs

QUICK ALERT SUBSCRIPTION