Summary
Date Posted: Friday, July 14, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Purpose of the Job
To maintain and provide accurate reliable and relevant financial information to management, ensure accountability and transparency in the utilization of financial resources and ensure that all transactions appearing in the bank statement and cashbook have been authorized by the Institute.

Reports to: Bursar

Statements of Main Accountabilities:
• Supervises recording and processing of NIPA’s financial transactions, books of accounts in accordance with established concepts, principles, accounting standards and legal requirements, so as to present an accurate view of those transactions.
• Monitors posting of receipts and payments to ensure correct and accurate postings in the cashbook for proper cash management.
• Prepares external audit reports and recommendations from management letters.
• Implements all internal audit recommendations for effective operation of the Institution.
• Prepares weekly, fortnightly and monthly cash flow statements to reflect liquidity position of the Institute.
• Ensures that all bank balances of all bank accounts are collected on daily basis and avail balances to management.
• Ensures that all expenditure is within approved budget and that funds are readily available to meet the commitment. Management should be within approved budget limitation.
• Supervises monthly reconciliation of payables and circularization for confirmations.
• Ensures that statutory payments are made on due date and correct returns are made.
• Provides external auditors with all their requirements during the course of their audit of financial records to facilitate timely completion of audit.
• Ensures that all accounting activities comply with accounting standards and all applicable legal provisions.
• Ensures high level of performance and achievement of set targets.
• Ensures that all payment vouchers have relevant supporting documents and are duly authorized.
• Supervises processing of all student requests – Debit notes and credit notes to ensure correct and approved entries are posted and thereby avoid distortion of student balances.
• Reconciles all nominal ledger accounts and supplier statements on monthly basis to facilitate reporting of accurate payables and receivables figures in the monthly management accounts.
• Co-ordinates the processing and remitting of student registration, subscriptions, exemption and examination fees to both foreign and local professional bodies within stipulated time frames, to avoid student deregistration and non-entry to exams.
• Manages sectional costs related to material consumption and discretional approvals such as overtime and allowances so as to contribute to the cost effectiveness of the NIPA.
• Supervises and Manages payroll processing and management.
• Performs other accounting related tasks as may be assigned by the supervisor from time

Knowledge and Skill Requirements:
• Grade 12 University entrant.
• ACCA, CIMA or ZICA Professional.
• Membership of ZICA.
• Knowledge of public financial regulations and regulatory environment of public bodies.
• Minimum five (5) years relevant post qualifying at a senior management level in a reputable organization.
• Advanced proficiency in MS Office tools, mainly Microsoft Excel.
• Computer literacy i.e., Excel, Word & PowerPoint.
• Excellent oral and written communications skills.
• Analytical, numerical and computation skills.
• Decision and problem solving skills


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Applicants should submit their applications, Certified copies of the qualifications and detailed Curriculum Vitae with three (3) traceable referees contact details. All applications and accompanying documents should be enclosed in the envelope with the position clearly labelled on one side of the envelop and sent in hard copy to the address below. Applications should reach NIPA not later than Friday, 28th July, 2023.
The Registrar
National Institute of Public Administration
P O Box 31990, Plot No. 4810 Dushanbe Road
Lusaka.

Only successful candidates will be contacted.


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