Summary
Date Posted: Thursday, February 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Senior Procurement Officer
Job Purpose
The position reports to the Head Supply Chain and is responsible for undertaking the procurement of goods, services and works in order to facilitate availability, storage, distribution and enhance smooth operations of the firm.

Key Responsibilities
Procurement Policies and Regulations
• Ensure procurement policies, procedures, rules, and regulations are adhered to
• Ensure that the Zambia Public Procurement Authority procedures are followed when procuring goods and services
• Disseminates, orients, and supports internal customers on all matters related to sourcing and procurement process, contract management
• Advises Head Supply Chain and Management team on leading trends, identifying risks, and providing recommendations to mitigate the same
Stock Records/Record Keeping
• Report on progress towards business objectives and key projects
• Maintain accurately the records of goods to ensure their timely availability
• Maintain accurate records/services to facilitate efficient storage and retrieval of information
Budgeting
• Participate in the annual Budgeting
• Estimate and establish cost parameters and budgets for purchases
• Provide advice on procurement strategies and directions

Supply Knowledge
• Develops and effectively implements the company’s procurement strategies that are aligned to the business units to ensure achievement of the INFRATEL business objectives
• Develop plans for purchasing equipment, service, and supplies
• Negotiate the best deals for pricing and supply contracts
• Ensure that the products and supplies are of high quality

Secretarial Duties
• Effectively undertake the provision of secretarial services to the Procurement Committee to facilitate decision making
• To offer secretarial services during Tender Closing and Bid Opening
Supervision
• Effectively supervise the maintenance of an up-to-date supplier register to establish a reliable supplier base
• Supervise timely preparation of departmental and individual work plans to facilitate monitoring and evaluation of performance

Knowledge, Skills, Qualifications and Experience
Minimum Qualifications
• Full Grade twelve (12) Certificate
• Bachelor’s degree in Purchasing and Supply or
• Full Chartered Institute of Procurement & Supply
Professional Membership
• Full Member to the Zambia Institute of Purchasing &Supply (ZIPS)

Minimum Experience
• Minimum 6 years relevant work experience of which 2 years should be at supervisory level

Competencies required for this Role
• Knowledgeable with the Zambia Public Procurement Authority Regulations
• Contract Management: Management of procurement contracts to ensure compliance with contractual obligations
• Policy Development, review, and implementation of internal Procurement related policies to guide operations.
• Strong interpersonal skills, ability to communicate and manage well at all levels of the organization
• Ability to work under pressure and able to delegate work load effectively
• Make Professional decisions in a fast-paced environment
• Ability to analyse problems and strategies for better solutions
• Knowledge of procurement processes, policies, and procedures
• Ability to establish and maintain effective working relationships, work independently, and demonstrate innovation
• Ability to communicate clearly and concisely, both orally and in writing in English
• Ability to make decisions and systematically resolve problems
• Analytical and Strategic thinking
• Attention to detail
• Ability to handle multiple projects simultaneously to meet goals and deadlines
• Good time management and organizational skills
• Exhibit a high level of integrity
• Strong analytical skills
• Excellent decision skills
• Strong negotiation skills
• Great relationship management
• Good professional ethic

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

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