Summary
Date Posted: Monday, October 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Zambia National Commercial Bank Plc (Zanaco) is inviting applications from suitably qualified and experienced individuals for the following job aimed at contributing to the Bank’s strategic vision, in the Operations Division under the Supply Chain Management Department at Head O¬ice: –

JOB PURPOSE
This function is responsible for the acquisition of goods, services and works for the bank and ensure that they are delivered in accordance with agreed standards and cost as well as management of contracts to ensure that the Bank’s interest is protected in the procurement of goods and services.

Under the supervision of the Contract Management Head, the following are among the Job Key Responsibilities:
• To identify, deliver, manage and record cost saving initiatives
• Drive strategic sourcing through management of all strategic tenders and management of strategic vendors
• Contract administration for all contracts with suppliers to drive continual quality and cost improvements.
• Identifies and researches potential new suppliers to be added to the supplier list and keep a pre-qualified list of approved vendors for the respective Unit.
• Researches new products and services to meet companies goals as per requests assigned
• To manage and attend to all sourcing and purchasing requests received.
• Ensuring all Bank requirements are complied and authority to proceed is obtained were necessary for new sourcing requirements.
• To draft RFx for all initiatives identified by the business units and internal initiatives.
• To ensure RFx are approved by the business units before sending to the vendors. Specifications must be approved by the business
• To attend to all tender clarifications and send out addendum as per tender guidelines
• To organize and hold pre-bid meetings when required and send out minutes to the bidders.
• To conduct tender opening sessions and prepare tender opening minutes
• To store bid documents and all procurement records in a safe and secure manner
• To conduct tender evaluations in accordance with the procurement procedures
• Negotiating with suppliers to ensure that Commercial Terms of all contracts bank-wide have adequately covered the banks interest and are in line with Bank Policy.
• Ensures that all documentation and procedures have been followed before approvals are obtained.
• To coordinate Management Tender Committee meetings and ensure records of minutes of meetings held are drafted and filled.
• To ensure all contracts are drafted, reviewed by the Bank and Supplier to ensure that the bank gets value for money in all contracts and sourcing agreements.
• Purchase Order management:
• To obtain contract manager nominations for all contracts
• Attend to all contract variations and contract exit process.
• To train contract managers i.e sensitization of roles and responsibilities of contract managers bi-annually.
• Facilitate the contract renewal process so that contracts are renewed before expiry.
• To conduct negotiations on contracts on price and risk factors.
• Keep contract tracker of all contract updated at all times and ensure alerts for contract expiry are sent to the respective contract manager on time
• Developing and nurturing good relationships with vendors.
• Manage potential service level and legal issues arising from vendor relationships
• To be the procurement point of contact for all procurement requests from the unit allocated.
• To provide guidance to Business Units on all procurement related matters
• To engage and conduct stakeholder strategic meetings monthly with Divisional Chiefs and Heads of Departments
• To respond to all business unit queries for your respective units.
• Send weekly report to assigned business units
• Ensuring that all risks applicable to your area are identified, assessed, reported and captured in the risk register.
• Any other responsibilities or tasks as maybe assigned by management.

INTERNAL/EXTERNAL CONTACT
• External: Suppliers, Vendors, Consultants
• Internal: All Internal Business Units

QUALIFICATIONS AND EXPERIENCE
• University Degree in Purchasing & Supply Management or any other relevant field
• Grade 12 Credit or above mandatory in Mathematics and English and any other three subjects
• Minimum of four (4) years’ work experience in strategic sourcing
• Demonstrated understating of Supply Chain Management procedures and logistics
• Good interpersonal, and communication and negotiation skills.
• Member of the Zambia Institute of Purchasing and Supply (ZIPS)

JOB CORE COMPETENCIES
• Negotiation
• Data Analytical skills
• Decision making
• Strategic planning abilities
• Understating of Supply Chain Management procedures and logistics
• Planning and Organizing
• Verbal & Written communication skills

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
All applications must have an application/cover le er and detailed curriculum vitae indicating the position being applied for in the subject line and should be sent by email to vacancies@zanaco.co.zm no later than Thursday, 6th October 2022. Kindly note that you MUST attach copies of Grade 12 and Tertiary qualifications along with the application cover letter and curriculum vitae. Applications sent without these attachments WILL NOT be considered.
ONLY SHORTLISTED APPLICANTS WILL BE COMMUNICATED TO.
Zanaco provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment (women are encouraged to apply).



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