Administrator, General Management job at First Quantum Minerals Ltd
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Administrator, General Management
2025-04-14T06:32:03+00:00
First Quantum Minerals Ltd
https://www.greatzambiajobs.com/jsjobsdata/data/employer/comp_8243/logo/First%20quantum.png
FULL_TIME
 
Kalumbila
Lusaka
10101
Zambia
Consulting
Admin & Office
ZMW
 
MONTH
2025-04-17T17:00:00+00:00
 
Zambia
8

Job description:

Overall Job Purpose:

  • The Administrator plays a key role in ensuring smooth daily operations by managing front desk activities, supporting office administration, and maintaining a welcoming environment for all visitors.
  • This role combines communication, coordination, and office management responsibilities, making it essential for the efficient functioning of the workplace.

Specific Job Responsibilities:

The specific tasks to be performed by the position holder will include:

  • Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department.
  • Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed.
  • Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs.
  • Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office.
  • Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution.
  • Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment.
  • Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed.
  • Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved.
  • Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management.
  • Any other duties as may be assigned.

Job Specific Competencies:

  • Should be well familiar and experienced with word processing and database software, such as Microsoft Office
  • Working knowledge of Windows computer systems
  • Must be able to communicate exceptionally well in English

Key Job Attributes:

  • Communication Skills
  • Organization & Time Management
  • Customer Service Orientation
  • Adaptability
  • Problem Solving
  • Multitasking Ability
  • Detail-Oriented
  • Team player

Required Experience and Qualification:

  • Diploma in Business Administration or related field
  • Full Grade 12 with a minimum of 5 passes
  • Proficiency in Microsoft office and Pronto
  • Inventory control knowledge will be an added advantage
  • A minimum of proven experience in a similar role.
  • All results must be certified by ZAQA
The specific tasks to be performed by the position holder will include: Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department. Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed. Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs. Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office. Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution. Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment. Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed. Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved. Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management. Any other duties as may be assigned.
Communication Skills Organization & Time Management Customer Service Orientation Adaptability Problem Solving Multitasking Ability Detail-Oriented Team player
Diploma in Business Administration or related field Full Grade 12 with a minimum of 5 passes Proficiency in Microsoft office and Pronto Inventory control knowledge will be an added advantage A minimum of proven experience in a similar role. All results must be certified by ZAQA
associate degree
No Requirements
JOB-67fcabe3f2264

Vacancy title:
Administrator, General Management

[Type: FULL_TIME, Industry: Consulting, Category: Admin & Office]

Jobs at:
First Quantum Minerals Ltd

Deadline of this Job:
Thursday, April 17 2025

Duty Station:
Kalumbila | Lusaka | Zambia

Summary
Date Posted: Monday, April 14 2025, Base Salary: Not Disclosed

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Learn more about First Quantum Minerals Ltd
First Quantum Minerals Ltd jobs in Zambia

JOB DETAILS:

Job description:

Overall Job Purpose:

  • The Administrator plays a key role in ensuring smooth daily operations by managing front desk activities, supporting office administration, and maintaining a welcoming environment for all visitors.
  • This role combines communication, coordination, and office management responsibilities, making it essential for the efficient functioning of the workplace.

Specific Job Responsibilities:

The specific tasks to be performed by the position holder will include:

  • Front Desk Operations: Provide a warm, welcoming atmosphere by greeting visitors, clients, and guests, and directing them to the appropriate person or department.
  • Phone Management: Answer and screen phone calls promptly, providing accurate information or forwarding calls as needed.
  • Scheduling and Coordination: Manage the scheduling of boardroom appointments and meetings, ensuring careful coordination to prevent scheduling conflicts and optimizing room availability for all team needs.
  • Mail and Package Handling: Receive and sort incoming mail, packages, and deliveries, ensuring timely distribution across the office.
  • Office Building Management and Maintenance: Act as the main point of contact for building management, reporting and following up on maintenance and repair issues to ensure timely resolution.
  • Office Environment: Monitor and maintain the cleanliness and organization of common areas, ensuring a presentable and safe working environment.
  • Office Supplies Management: Oversee inventory of office supplies, ensuring that stock levels are maintained and placing orders for new supplies as needed.
  • Event Coordination: Assist with logistical arrangements for special events or group visits, ensuring a smooth experience for all involved.
  • Administrative Support: Assist with travel arrangements, accommodations, and transportation for corporate visitors and management.
  • Any other duties as may be assigned.

Job Specific Competencies:

  • Should be well familiar and experienced with word processing and database software, such as Microsoft Office
  • Working knowledge of Windows computer systems
  • Must be able to communicate exceptionally well in English

Key Job Attributes:

  • Communication Skills
  • Organization & Time Management
  • Customer Service Orientation
  • Adaptability
  • Problem Solving
  • Multitasking Ability
  • Detail-Oriented
  • Team player

Required Experience and Qualification:

  • Diploma in Business Administration or related field
  • Full Grade 12 with a minimum of 5 passes
  • Proficiency in Microsoft office and Pronto
  • Inventory control knowledge will be an added advantage
  • A minimum of proven experience in a similar role.
  • All results must be certified by ZAQA

 

Work Hours: 8

Experience: No Requirements

Level of Education: associate degree

Job application procedure

 

All Jobs | QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Thursday, April 17 2025
Duty Station: Kalumbila | Lusaka | Zambia
Posted: 14-04-2025
No of Jobs: 1
Start Publishing: 14-04-2025
Stop Publishing (Put date of 2030): 14-04-2066
Apply Now

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  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'mainmenu' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft361μs1.8KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'distribution-channels' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft227μs1.17KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'categories-list' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft459μs2.3KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT * FROM icop0_jmap_metainfo WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Administrator,-General-Management-job-at-First-Quantum-Minerals-Ltd-75432' AND `published` = 1185μs1.2KB/plugins/system/jmap/jmap.php:818Copy
  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Administrator,-General-Management-job-at-First-Quantum-Minerals-Ltd-75432'93μs8.94KB/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration289μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'113μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field82μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'68μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 198μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'135μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`271μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'91μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc191μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`333μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid99μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid105μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Administrator,-General-Management-job-at-First-Quantum-Minerals-Ltd-75432'91μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 152μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"325μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES971μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin82μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin101μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`98μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'75μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'250μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 301071μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?81μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?454μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy