Summary
Date Posted: Wednesday, August 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Executive Secretary
Advertisement No. 1 OF 2022
The Civil Service Commission invites applications from suitably qualified serving Officers and the general public to fill the vacant position in the Ministry of Tourism.
Job Title: Executive Secretary
Salary Scale: M
Position: One
Department: Hostels Board Of Management
Ministry: Ministry Of Tourism
Job Purpose
To oversee operations of Hostels Board of Management in order to provide board and lodging to Civil Servants travelling on duty, the general public and generate revenue.

Duties and Responsibilities
The successful candidate will be reporting to the Permanent Secretary and shall bo responsible for
• Coordinating timely, the development and implementation of strategic work and other plans in order to provide an operational framework policy:
• Initiating periodically, the development and review of policies in order to align them to the changing environment in the hospitality industry.
• Managing timely the undertaking of quality control measures in order to ensure adherence to set standards;
• Providing timely secretarial services in order to facilitate the smooth proceeding of board meetings,
• Ensuring timely provision of human resources, administrative and services other support services in order to facilitate efficient and effective operations of the Board;
• Monitoring and evaluating periodically, the performance of the Board in order to recommend and implement appropriate interventions;
• Managing and coordinating timely, preparation and implementation Management of individual and unit work plans in order to monitor and evaluate performance;
• Coordinating timely preparation and implementation of the budget in order to ensure efficient allocation and utilisation of resources;
o and Managing timely preparation and submission of financial, operational and other reports in order to facilitate informed decision making.

Knowledge and skills requirement
• Applicants must possess the following:
• AFull Grade Twelve (12yForm 5 School Certificate with a minimum of five (5) ‘0’ Level Credits including English Language and Mathematics;
• Degree in Hotel Management or related field from a recognized University
• A Masters Degree in Hotel Management or related field and/or MBA will be an added advantage;
• Ten (10) years working experience of which five (5) years must be at Senior Management level in the Hospitality Industry,
• Excellent Organizational, Interpersonal and Communication Skills
• Good leadership and team building skills with capacity to deal with Local, National and International agencies;
• Traceable record of fundraising, networking and resource mobilization;
• Demonstrate in-depth knowledge and experience, preferably in Hotel Management;
• Good Conflict Management and Negotiation Skills;
• Computer literate;
• Demonstrate the ability to commercialize Hostels Board of Management, and
• Demonstrate the ability to provide exceptional Customer Service Satisfaction
MINIMUM AGE
Applicants must not be less than thirty (30) years.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
All applications must be lodged directly with the Civil Service Commission to the following address:
The Commission Secretary
Civil Service Commission
New Secretariat
P.O. Box 50138
Ridgeway 15101
LUSAKA
(b) Applications must be submitted together with detailed Curriculum Vitae, certificate photocopies of National Registration Card, Academic and Professional Qualifications to the address given above, and
(c) The closing date for receiving applications is Friday 9th September, 2022 at 17:00 hours.
ALSO, NOTE THAT ONLY SUCCESSFUL CANDIDATES SHALL BE CONTACTED.
Jean M. Chilengi (Mrs.)
Commission Secretary
CIVIL SERVICE COMMISSION

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