Project Financial Management Specialist job at Ministry of Home Affairs and Internal Security
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Project Financial Management Specialist
2025-04-16T10:41:52+00:00
Ministry of Home Affairs and Internal Security
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_8781/logo/Ministry%20of%20Home%20Affairs%20and%20Internal%20Security.png
FULL_TIME
 
Kalumbila
Lusaka
10101
Zambia
Public Administration, and Government
Accounting & Finance
ZMW
 
MONTH
2025-04-29T17:00:00+00:00
 
Zambia
8

The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities.

To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following positions:

2. FINANCIAL MANAGEMENT SPECIALIST – LUSAKA

Accountabilities

The role of the Project Financial Management Specialist (PFMS) is to ensure effective and proper accountability of Project financial resources by maintaining accurate financial records and providing reliable, accurate and timely financial information to the Government of the Republic of Zambia and the World Bank. The PFMS will be expected to ensure the continuing adequacy of the financial management arrangements of the project and administratively will report to the Project Coordinator and technically will report to the Director of Finance in the Ministry of Home Affairs and Internal Security.

Duties and Responsibilities

  • Prepare monthly, quarterly, bi-annual and annual financial reports;
  • Manage the project’s accounting system and ensure that accounting procedures are consistent with the Government and World Bank requirements;
  • Monitor project cash flows and expenditures and ensure they are in line with the approved budget;
  • Maintain accurate and complete financial documentation for the project;
  • Maintaining the Fixed Asset inventory for any assets that may be purchased out of the project funds;
  • Assist in the preparation of project budgets and budget revisions;
  • Analyze budget performance and highlight variances with the view of taking appropriate actions to address adverse variances;
  • Preparation of payment vouchers after careful verification of supporting documents and making timely payments;
  • Implement and maintain financial controls to safeguard project resources;
  • Ensure internal audit is carried out at least twice a year to assess effectiveness and efficiency of internal controls;
  • Prepare on a quarterly basis, the unaudited interim financial reports (IFRS) for management use in the implementing of the project and for submission to the World Bank within 45 days following the end of the quarter;
  • Prepare annual financial statements for the project and provide all necessary information required by External Auditors so as to facilitate smooth external auditing of the project’sannual financial statements:
  • Fumish a copy of the project audited financial statements with management letter to the World Bank not later than six (6) months after year end;
  • Prepare withdrawal applications for Advance, Reimbursement or Direct payment as appropriate;
  • Manage payments to vendors, consultants and carry out Bank reconciliations;
  • Support the project team with financial information and advice;
  • Ensure that all records on all financial transactions are securely and properly kept, and Perform any other related duties that may be assigned by the Project Coordinator from time to time.

Qualifications and Experience.

  • Grade Twelve (12) Certificate;
  • A holder of CPA, ACCA, CIMA, ZICA, or equivalent;
  • Master’s degree in Business Administration, Project Management, Finance or Accounting will be an added advantage;
  • Should be a registered member of ZICA or an equivalent recognized professional accounting body;
  • At least 5 years of experience in financial management, preferably in a project-based environment;
  • Good track record of supporting the financial management (FM) of projects of a similar scale and technical nature;
  • Demonstrated expertise in the management of finance in the public and/or private sector, Familiarity with processes and guidelines of financial management of the World Bank or Donor financed projects will be considered an advantage;
  • Knowledge of different public financial management systems of public expenditure management, knowledge of concepts, principles, and practices of the financial management system of the Government,
  • Familiarity with financial internal control systems;
  • Proficiency in Microsoft Office is required; and
  • Ability to analyse and evaluates facts and data to support sound, logical decisions regarding own and others’ work.

Key Competencies for the suitable candidate a strong adherence to principles of transparency, efficiency and accountability, good interpersonal skills and ability to work in a team, good communication and writing skills and strong financial and analytical skills.

Prepare monthly, quarterly, bi-annual and annual financial reports; Manage the project’s accounting system and ensure that accounting procedures are consistent with the Government and World Bank requirements; Monitor project cash flows and expenditures and ensure they are in line with the approved budget; Maintain accurate and complete financial documentation for the project; Maintaining the Fixed Asset inventory for any assets that may be purchased out of the project funds; Assist in the preparation of project budgets and budget revisions; Analyze budget performance and highlight variances with the view of taking appropriate actions to address adverse variances; Preparation of payment vouchers after careful verification of supporting documents and making timely payments; Implement and maintain financial controls to safeguard project resources; Ensure internal audit is carried out at least twice a year to assess effectiveness and efficiency of internal controls; Prepare on a quarterly basis, the unaudited interim financial reports (IFRS) for management use in the implementing of the project and for submission to the World Bank within 45 days following the end of the quarter; Prepare annual financial statements for the project and provide all necessary information required by External Auditors so as to facilitate smooth external auditing of the project’sannual financial statements: Fumish a copy of the project audited financial statements with management letter to the World Bank not later than six (6) months after year end; Prepare withdrawal applications for Advance, Reimbursement or Direct payment as appropriate; Manage payments to vendors, consultants and carry out Bank reconciliations; Support the project team with financial information and advice; Ensure that all records on all financial transactions are securely and properly kept, and Perform any other related duties that may be assigned by the Project Coordinator from time to time.
Grade Twelve (12) Certificate; A holder of CPA, ACCA, CIMA, ZICA, or equivalent; Master’s degree in Business Administration, Project Management, Finance or Accounting will be an added advantage; Should be a registered member of ZICA or an equivalent recognized professional accounting body; At least 5 years of experience in financial management, preferably in a project-based environment; Good track record of supporting the financial management (FM) of projects of a similar scale and technical nature; Demonstrated expertise in the management of finance in the public and/or private sector, Familiarity with processes and guidelines of financial management of the World Bank or Donor financed projects will be considered an advantage; Knowledge of different public financial management systems of public expenditure management, knowledge of concepts, principles, and practices of the financial management system of the Government, Familiarity with financial internal control systems; Proficiency in Microsoft Office is required; and Ability to analyse and evaluates facts and data to support sound, logical decisions regarding own and others’ work.
Grade Twelve (12) Certificate; A holder of CPA, ACCA, CIMA, ZICA, or equivalent; Master’s degree in Business Administration, Project Management, Finance or Accounting will be an added advantage; Should be a registered member of ZICA or an equivalent recognized professional accounting body; At least 5 years of experience in financial management, preferably in a project-based environment; Good track record of supporting the financial management (FM) of projects of a similar scale and technical nature; Demonstrated expertise in the management of finance in the public and/or private sector, Familiarity with processes and guidelines of financial management of the World Bank or Donor financed projects will be considered an advantage; Knowledge of different public financial management systems of public expenditure management, knowledge of concepts, principles, and practices of the financial management system of the Government, Familiarity with financial internal control systems; Proficiency in Microsoft Office is required; and Ability to analyse and evaluates facts and data to support sound, logical decisions regarding own and others’ work.
bachelor degree
60
JOB-67ff8970dcd04

Vacancy title:
Project Financial Management Specialist

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Accounting & Finance]

Jobs at:
Ministry of Home Affairs and Internal Security

Deadline of this Job:
Tuesday, April 29 2025

Duty Station:
Kalumbila | Lusaka | Zambia

Summary
Date Posted: Wednesday, April 16 2025, Base Salary: Not Disclosed

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Learn more about Ministry of Home Affairs and Internal Security
Ministry of Home Affairs and Internal Security jobs in Zambia

JOB DETAILS:

The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities.

To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following positions:

2. FINANCIAL MANAGEMENT SPECIALIST – LUSAKA

Accountabilities

The role of the Project Financial Management Specialist (PFMS) is to ensure effective and proper accountability of Project financial resources by maintaining accurate financial records and providing reliable, accurate and timely financial information to the Government of the Republic of Zambia and the World Bank. The PFMS will be expected to ensure the continuing adequacy of the financial management arrangements of the project and administratively will report to the Project Coordinator and technically will report to the Director of Finance in the Ministry of Home Affairs and Internal Security.

Duties and Responsibilities

  • Prepare monthly, quarterly, bi-annual and annual financial reports;
  • Manage the project’s accounting system and ensure that accounting procedures are consistent with the Government and World Bank requirements;
  • Monitor project cash flows and expenditures and ensure they are in line with the approved budget;
  • Maintain accurate and complete financial documentation for the project;
  • Maintaining the Fixed Asset inventory for any assets that may be purchased out of the project funds;
  • Assist in the preparation of project budgets and budget revisions;
  • Analyze budget performance and highlight variances with the view of taking appropriate actions to address adverse variances;
  • Preparation of payment vouchers after careful verification of supporting documents and making timely payments;
  • Implement and maintain financial controls to safeguard project resources;
  • Ensure internal audit is carried out at least twice a year to assess effectiveness and efficiency of internal controls;
  • Prepare on a quarterly basis, the unaudited interim financial reports (IFRS) for management use in the implementing of the project and for submission to the World Bank within 45 days following the end of the quarter;
  • Prepare annual financial statements for the project and provide all necessary information required by External Auditors so as to facilitate smooth external auditing of the project’sannual financial statements:
  • Fumish a copy of the project audited financial statements with management letter to the World Bank not later than six (6) months after year end;
  • Prepare withdrawal applications for Advance, Reimbursement or Direct payment as appropriate;
  • Manage payments to vendors, consultants and carry out Bank reconciliations;
  • Support the project team with financial information and advice;
  • Ensure that all records on all financial transactions are securely and properly kept, and Perform any other related duties that may be assigned by the Project Coordinator from time to time.

Qualifications and Experience.

  • Grade Twelve (12) Certificate;
  • A holder of CPA, ACCA, CIMA, ZICA, or equivalent;
  • Master’s degree in Business Administration, Project Management, Finance or Accounting will be an added advantage;
  • Should be a registered member of ZICA or an equivalent recognized professional accounting body;
  • At least 5 years of experience in financial management, preferably in a project-based environment;
  • Good track record of supporting the financial management (FM) of projects of a similar scale and technical nature;
  • Demonstrated expertise in the management of finance in the public and/or private sector, Familiarity with processes and guidelines of financial management of the World Bank or Donor financed projects will be considered an advantage;
  • Knowledge of different public financial management systems of public expenditure management, knowledge of concepts, principles, and practices of the financial management system of the Government,
  • Familiarity with financial internal control systems;
  • Proficiency in Microsoft Office is required; and
  • Ability to analyse and evaluates facts and data to support sound, logical decisions regarding own and others’ work.

Key Competencies for the suitable candidate a strong adherence to principles of transparency, efficiency and accountability, good interpersonal skills and ability to work in a team, good communication and writing skills and strong financial and analytical skills.

 

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

  • Interested candidates should submit their application letter, detailed CV and relevant supporting documents or drop physical applications in the tender box on the ground floor at the Ministry of Home Affairs and Internal Security Block A, no later than 29th April 2025 at 17 hours.
  • The Application letter should be addressed to the:
  • Permanent Secretary-CRIAR
  • Ministry of Home Affairs and Internal Security
  • P.O. Box 50997
  • LUSAKA
  • Note: Only shortlisted candidates will be contacted.

 

All Jobs | QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Zambia
Job Type: Full-time
Deadline of this Job: Tuesday, April 29 2025
Duty Station: Kalumbila | Lusaka | Zambia
Posted: 16-04-2025
No of Jobs: 1
Start Publishing: 16-04-2025
Stop Publishing (Put date of 2030): 16-04-2066
Apply Now

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  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'jobcategory' AND fieldfor = 2213μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'jobtype' AND fieldfor = 2160μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT * FROM `icop0_js_job_fieldsordering` WHERE field = 'ufield917' AND isuserfield = 1 AND userfieldtype != 'termsandconditions'609μs4.28KB/administrator/components/com_jsjobs/include/classes/customfields.php:645Copy
  • SELECT * FROM `icop0_js_job_fieldsordering` WHERE field = 'ufield918' AND isuserfield = 1 AND userfieldtype != 'termsandconditions'575μs4.28KB/administrator/components/com_jsjobs/include/classes/customfields.php:645Copy
  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'noofjobs' AND fieldfor = 2184μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'startpublishing' AND fieldfor = 2163μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT fieldtitle FROM `icop0_js_job_fieldsordering` WHERE field = 'stoppublishing' AND fieldfor = 2176μs856B/components/com_jsjobs/models/customfields.php:198Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'269μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'default'323μs3.94KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'279μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT * FROM `icop0_js_job_fieldsordering` WHERE isvisitorpublished = 1 AND fieldfor = 14 ORDER BY ordering208μs4.27KB/components/com_jsjobs/models/customfields.php:59Copy
  • SELECT `id`,`name`,`rules`,`parent_id` FROM `icop0_assets` WHERE `name` IN (:preparedArray1,:preparedArray2,:preparedArray3,:preparedArray4,:preparedArray5,:preparedArray6,:preparedArray7,:preparedArray8,:preparedArray9,:preparedArray10,:preparedArray11,:preparedArray12,:preparedArray13,:preparedArray14,:preparedArray15,:preparedArray16,:preparedArray17,:preparedArray18,:preparedArray19,:preparedArray20,:preparedArray21,:preparedArray22,:preparedArray23,:preparedArray24,:preparedArray25,:preparedArray26,:preparedArray27,:preparedArray28,:preparedArray29,:preparedArray30,:preparedArray31,:preparedArray32,:preparedArray33,:preparedArray34,:preparedArray35,:preparedArray36,:preparedArray37,:preparedArray38,:preparedArray39,:preparedArray40,:preparedArray41,:preparedArray42,:preparedArray43,:preparedArray44,:preparedArray45,:preparedArray46,:preparedArray47,:preparedArray48,:preparedArray49,:preparedArray50)753μs8.25KBParams/libraries/src/Access/Access.php:357Copy
  • SELECT `id` FROM `icop0_rstbox` WHERE `published` = 1 AND `testmode` = 0143μs920B/administrator/components/com_rstbox/EngageBox/Boxes.php:45Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 22133μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 24123μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 28117μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 38171μs73.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 40226μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT `a`.`menutype`,`a`.`title` FROM `icop0_menu_types` AS `a` WHERE `a`.`client_id` = 0128μs1.19KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:138Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'mainmenu' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft525μs1.8KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'distribution-channels' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft282μs1.17KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'categories-list' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft510μs2.3KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT * FROM icop0_jmap_metainfo WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Financial-Management-Specialist-job-at-Ministry-of-Home-Affairs-and-Internal-Security-75556' AND `published` = 1359μs1.2KB/plugins/system/jmap/jmap.php:818Copy
  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Financial-Management-Specialist-job-at-Ministry-of-Home-Affairs-and-Internal-Security-75556'151μs8.94KB/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration346μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'146μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field189μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'168μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1246μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'282μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`366μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'95μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc251μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`438μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid174μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid243μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Financial-Management-Specialist-job-at-Ministry-of-Home-Affairs-and-Internal-Security-75556'153μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 1150μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"417μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES1.13ms8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin121μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin111μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`158μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'231μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'308μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 8781147μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?151μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?555μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy