Summary
Date Posted: Wednesday, March 13 2024, Base Salary: Not Disclosed

JOB DETAILS:
Required Minimum Required Qualifications:
• Ordinary level (GCSE)/ Grade Twelve
• Diploma in Business Administration, Logistics and Purchasing / Stores Management /Office Administration
• Must have Graduated NOT Earlier than 2020.
• Proficient in Microsoft office packages.

Desirable Qualifications and Experience:
• Degree in Business Administration/Office Management or any other related discipline.
• Must Have graduated NOT earlier than 2020.
• Advanced Microsoft Office competency in Word, Excel, PowerPoint, Outlook
• Ability to communicate in English and correspond professionally in writing and verbally.
• Previous Volunteer or internship Experience working in office administration, stores management or logistics will be an added advantage.

Technical And Behavioural Competencies
• Customer Orientated.
• Good Interpersonal skills.
• Good time management skills and ability to determine priorities.
• Professional Ethics.

Key Performance Areas
• Occasionally give support to the Administrative Assistant (AA) in monitoring general cleanliness of offices and surroundings to ensure a clean work environment.
• Provide support to AA towards facility office filing system, both hard copies and electronic record system.
• Support AA in updating databases for all key Facility Stock Custodian contact details.
• Support the Admin depart to receive and distribute facility stocks.
• Support admin in creating space for safe storage of facility supplies awaiting distribution to the end users and field offices.
• Support Administration is allocating transport or staff meetings and site visits.
• Attend and direct visitors to the respective staff.
• Support administration is supervising vendors and ensure the completion of work certificate is signed before invoicing.
• Ensure all delivered items/goods are received in accordance with the RTC goods received SOP.
• Support Admin in updating all stores records and inventory items, facilitate issuance of all stocks after approval from Supervisor.
• Support Admin to preparation monthly facility-based stock reports for Provincial Administration and Logistics Coordinator review
• Support coordinating facility stock cards and ensure they are fully completed.
• Support the administration Assistant is updating the asset panda system with all stock records.
• Support Administration in updating facility register of company assets.
• Support Admin team in tracking and maintaining company physical assets.
• Support Admin and finance team in tagging asset numbers to all new assets and ensure they are branded in accordance with RTC branding policy.
• Support Admin with tracking and ensure timely servicing time for office equipment (Printer/ Aircon, genset etc.)
• Support in administration with consolidating all required documentation for insurance claim purposes.
• Support Admin in formalization of asset transfers forms as per company policy and guidelines.
• And any other assigned duties by the supervisor.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Applications in the form of a cover letter, CV and Qualification Transcripts must be submitted to Vacancy19@righttocare.org 
• All applicants are required to complete an online competency assessment accessible using this link – https://my.assessio.com/right-to-care-administrative–logistics-intern-zm 
• All applicants MUST indicate the preferred location e.g (District or Province) of choice in the subject line of the email.
• Only applicants that complete the steps above will be considered.

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