Summary
Date Posted: Thursday, August 31 2023, Base Salary: Not Disclosed

JOB DETAILS:
The position reports to the Inventory Manager.
Key Performance Areas
• Expedite orders daily as well as monitoring the correct completion and archiving of purchasing documentation.
• Facilitate flow of material between various departments and suppliers
• Track orders from placement through delivery
• Liaise with vendors/suppliers, buying team and requisitioners to ensure timely delivery of goods/material as well as co-ordinating with the requisitioners.
• Partner with receiving department to identify deliveries that are not OTIF (On-Time, In-Full) for subsequent engagement via the supplier management process.
• Collaborate with contract specialist and vendor maintenance personnel to assess performance of suppliers and vendors as well as identify solutions for ongoing challenges.
• Liaise with creditors regarding order queries and other related Procure-to-Pay concerns.
• Retain all expedite reports and documentation for reference and auditing in accordance with Financial Control Framework Questionnaire (FCFQ).
• Monitoring performance of on-site vendors and where necessary escalating to the contract specialist should discrepancies be identified e.g., backlog of outstanding orders.
• Ensure compliance to the FCFQ is achieved through rigorous engagement with group and internal audit (this includes maintaining relevance to current systems, policies & procedures.
• Adhere to Illovo’s procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).

Minimum specifications / Requirements areas
• Full Grade 12 Certificate
• Diploma in Purchasing and Supply/ ZIPS/ CIPS Level 6/ Business Administration/Management or equivalent.
• 1-2 years’ experience in general stores / procurement.
• Working knowledge of Inventory technology systems advantageous.
• Strong communication skills with experience in engaging with stakeholders at all levels.
• Computer literate
• Strong numerical and analytical skills
• Member of Zambia Institute of Purchasing and Supply (ZIPS)

Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure
• Should you be interested in applying for this role, please email your single PDF file of your CV, copies of relevant qualifications, registrations and ID/Passport to Email: careers@zamsugar.zm 
• The subject of the email should read “Application for – xxxx” (respective position)
• Closing date for applications is 7 September 2023
• Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.
• Should you not hear from us within 4 weeks after the closing date, please accept that your application was unsuccessful.

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